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The Art of Presentation-Making

How to produce a good result without wasting time or getting stuck along the way.

Peter Starlinger

on 3 December 2012

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Transcript of The Art of Presentation-Making

If you have to read a foreign language book, DO NOT read it in your own language. PowerPoint is not very compatible with Apple's Keynote. Every presentation must go
through a cycle of six phases. Timing the process I said so indeed - in a presentation. It's because you don't want to have your audience distracted from yourself by reading. But this isn't a presentation - it's a manual. And you're supposed to read it. Hang on! Didn't I say, no more
than six bullets per chart? Bookmarks Archives Timing The Art of
Presentation-Making A beginner's guide to producing
a good result without wasting time
or getting stuck along the way. What is a presentation?
A presentation is ... ... any piece of more or less one-way communication aimed at an audience that is likely little inclined to pay attention. It starts on D-Zero – the day
you get the assignment. The phases are not equally
long and they may overlap. You fail in one of them,
the whole thing breaks down. It ends 48 hours AFTER D-Day,
the day of the presentation. Think of it as the formula
of presentation chemistry. P R P R P R Within 72 hours after D-Zero Towards the end of research Audience Internet Search Collect Notes esearch lanning roduction ehearsal erformance eview Write Design Organise Sort Presentation skills Equipment You A little stage fright is okay - it'll keep you alert. Delivery Use a prop (laser pointer, pen ...) so you know what to do with your hands. Evaluation Remember:
After the presentation is before the next presentation! How much time do you have for your presentation? How much time do you have between Day Zero and D-Day minus 48 hours? Planning the content What exactly is your task? Why minus 48 hours? Because you need that time to rehearse and repair. Why h0urs? Because you don't have days. Life goes on. You won't have the chance to build your days around your presentations, but you'll have to somehow squeeze your presentation into your days. WTF is Pareto? Why +30%? Because Murphy's Law is still on, stupid. Timing the event Why not? Because the audience is supposed to listen to you and read at the same time. The more they are offered to read, the less they will listen. Listening is more important than reading!
You must know minimum three times as much as you're planning to present. Why? Because that's how you control the audience:
If they miss something, they will ask for it. You control what's missing, you
control what questions will be asked. Books Read Use the computer Time spent physically going to places is time wasted. Work where you are.
For most practical purposes, you can find everything you need on the Internet.
At the time of this writing (Aug. 2012), Google is still the best search engine.
Learn to ask the right questions.
Then learn how to find the right answers in Google (type, for instance, "how to search in google").
Verify all information! If you don't know much, always start by getting an overview from Wikipedia. Online and offline Good bilingual online dictionaries for German speakers: dict.leo.org and dict.cc. Why? And how? Because the Internet is full of valuable information. But it's also full of bullshit. Try to identify a number of 'serious' sources. Wikipedia is usually one of them. So are the websites of recognised newspapers and magazines.
A piece of information counts as verified if you can find it in five different 'serious' sources. If in doubt, ask an expert, e.g. your teacher. Because you can read the book faster if you have a general idea. Why? Why? Because it's usually right.
Many teacher mistrust Wikipedia, but tests have shown it is reliable in most cases. Wikipedia is created by a community. Somebody writes something wrong, somebody else puts it right. Content In one minute, you can say about 12 average sentences. This determines the amount of information you can deliver. No more than 6 bullet points in one PowerPoint (or similar software) chart. If you explain every bullet point with two sentences, one chart equals one minute: 30 minutes presentation = 30 charts. As a rule of thumb, research takes up 2/3 to 3/4 of the process, the rest goes into production. Plan every step in terms of hours, not days. If you primary source is a book you must read, clock how long it takes to read 10 pages. Get a rough overview of how much context you need to research. REMEMBER PARETO! Add 30 percent to your estimated hours of process. Be ready no later than 48 hours before D-Day, but not much earlier than that. What will the audience know; what'll be new for them? What do you already know; what do you need to research? What context is required for the audience to understand your key message? If you're presenting a book: is the historical, geographical, social background relevant for the plot, or could the story have happened anytime, anyplace? Timing Location Media Spend half an hour on the Internet (or in the library) to get a feel about how difficult it is to find sources. Why not earlier? Because you start forgetting the moment you are ready. Why 10 pages? So you get a feel for how long it takes to read the whole thing. Practice will make you faster after a while; then you'll get tired, which will slow you down. So an average based on a 10-page estimate is a good guess. Who is the audience? Where will you be presenting? How will you visualise your presentation? What do they know already? What do they expect? Remember - at school or uni, your audience is never your class. It's your teacher or professor! Fulfill their expectations, but ALWAYS give them something to surprise them! How much space do you have for yourself? What equiment do you have to bring? What kind of equipment is available? How large is the room? I.e. will you need a microphone? Have you ever used one before? Blackboard, whiteboard, flip chart, screen, beamer, Internet access, electricity ... Your own computer? Your own data medium? Eddings? Power adapter? This is important for your set-up. You don't want to be unable to move. If possible, check the location before you make a media decision! Do you have actual objects to show? How many of you do the presentation? Any presentation software, such as PowerPoint, Keynote, Prezi? Blackboard, whiteboard, flipchart? Remember that writing/drawing eats time. You can't do that while you're speaking. How familiar are you with the application?
This is where most people run into timing problems! If you do a presentation about products, bring the products.
If you speak about horse-riding, bring a saddle. If it's a team presentation, every team member must have a part. Plan and define the roles. Even in business life - at the beginning of your career, your most important audience is your boss! This is the point where you pick them up.
Establish a common base, then take it from there. What exactly do they hope to find out?
You mustn't disappoint them. This can be an unusual piece of information. A joke. An unexpected medium. Or, if the audience is small, little presents, such as flowers, chocolates etc. What age/social cluster are they? You want to consider this, for instance, in regard to the style and design your presentation Wikipedia Reference Library Internet Storage You were born into a blessed era. Use your social networks as search engines. Verify every piece of information you find on the Internet. Then translate them into something a search engine such as Google can understand. Start by learning to ask the right questions. Because many people in your own social clusters may have worked on similar tasks. It is illegal to steal or borrow other people's work. The start of any research Your last resort. Before you go, make sure they have it. Go visit a library when you're not in the process of doing a presentation. Some books etc. you won't find on the Internet. You'll have to get them from a library. Go to the library only if you know exactly what you're looking for: certain books, papers etc. Because time spent on the road is unproductive time. Furthermore, finding things in a library is a job for professionals. And the staff won't have the time to help you much. Because libraries are a treasure of human culture and fascinating to look at. It's also good to know how they work in case you need them. Don't cheat. Why not? Teachers are bastards. I know. I am one myself. If your task is to read a book in a foreingn language and you read it in your own instead, it costs me exactly one question to find out.

If you plagiarise from the Internet, I see exactly what you couldn't have written yourself, and doomsday is just a mouseclick away. How to read effectively. You do not need an e-book reading device. If possible, read the e-book version. Try to read as long stretches at a time as possible, but stop immediately when your concentration falters. Do not read the same sentence over and over. Take a break instead. e-books such as Amazon Kindle have a built-in dictionary, which makes looking things up faster.
You can highlight and add notes as in a paper book, but it's much easier to search and retrieve them. With Amazon Kindle, for instance, you can download your book to all computers, tablets, smartphones etc. you have. Archives are fascinating. You have to be very strong to do that. They lead you from here to there to there, and suddenly you're reading stuff that has nothing to do with your task. Archives (such as those of newspapers and magazines) are treasure chambers of information. Whenever you come across something fascinating that doesn't contribute to your presentation, bookmark it and come back later. Many people get lost in them and lose their sense of time. Set a certain amount of time for your research session. After 1 1/2 hours or so, your concentration will falter anyway. So say: I'll focus until, say, half past three. Then I deserve to have some fun. Use the Internet like a grown-up person, for once! Remember you can find all kinds of pictures, sound files and videos on the Internet as well. Give yourself 1 1/2 hours for focused work. The Internet is even more dangerous a time thief than archives. Switch off all your social networks while you're researching. Promise yourself to stay away from your favourite websites for that time. Imagine you have to present a book that is set in the 1920ies. What kind of music did they have then? Keep all your notes in one place. If you use the computer, create a dedicated project folder to save your notes. Give every note you take a number. If you take notes on paper, use a dedicated booklet or a cardbox. Many people lose time because they take notes and then cannot find them when putting the presentation together. Taking notes on paper takes more time but can help you remember better. Because Internet content changes. So if somebody checks your source and says, "I can't find it where you said." you can answer, Save time using bookmarks. Bookmark any promising website in addition to your sources list. Create a dedicated bookmarks folder in 'Favourites'. Don't lose time losing stuff. While you develop your actual presentation (PowerPoint or similar), always save older versions. Put that folder in the cloud, but always mirror it on your hard disk (= save every document twice whenever you work on it). Create a file name system that allows you to recognise what's in a document by it's name. Create a project folder into which you save all bits of digital information, all pictures, video and audio files and your list of sources. So everything is in one place and you don't lose time searching. Add the date to the file name, in the format YYMMDD, either at the beginning or at the end. At the beginning you may be able to identify even the obscurest filenames (such as 200076.jpg. But not anymore if they add up. This animated manual is primarily for German highschool students and university freshmen, which is reflected in some of the reference sources I suggest. Apart from that, the suggestions I make should apply universally. What's so wonderful about it? You have the knowledge of the world at your fingertips. Everything you want to know is just an Internet access point away. How? Try not to see your task as a nuisance but as a sportive challenge.
Ask yourself: What do I not understand? Why do I not understand it? How? My favourite search engine is still Google. Just type in "how to search google". But it's perfectly professional to ask around if somebody has found useful sources such as websites, books etc. Why? BE CAREFUL: the Internet is full of useful information, but it's also full of bullshit. Find reliable websites. The websites of large TV stations (BBC, ARD, ZDF ...) will usually be okay; so will be those of serious magazines (TIME, Newsweek, Spiegel, Focus) and newspapers.
A piece of Internet information usually counts as verfied if you can find the idea in five different sources (and in different words, so they are not just copies of one another). How? If your task is to present a book, read the Wikipedia entry before you start reading the book. Use the references given as a starting point for further research. Stay away from linguee.de - it's full of mistakes. Download 'wordweb' to your computer. If you use a bilingual dictionary, make sure you select the right meaning. For geographical and economical information: https://www.cia.gov/library/publications/the-world-factbook/ Write your phrase, then enter it - in inverted commas - into Google. If you get more than 20,000 hits, chance is it's alright. Make sure you have native hits (from the country of the language you're writing in), and check if the context is similar. Why? Because many examples you find there are bad translations. The website does not check if they're good. It's a freeware offline English dictionary and thesaurus, so you can use it even if you don't have Internet access. It has a mouse-over function. Saves a lot of time. Also good for writing. What's that? How? Yes, it's the website of the Central Intelligence Agency. Remember what I said about surprising your audience? Quoting from a public spy website will certainly do the trick. Why? Most modern libraries have online catalogues these days. Many also have a surprising digital offering. Maybe you don't have to go at all but can download stuff to your computer. How? I only suggest that you do not waste time learning that WHILE you're doing your presentation. Why? Taking a break doesn't necessarily mean to waste time. Doing other important things can have the same effect. Why? That way you can read on whenever you have a minute (e.g. on the bus). Before you start reading, get an overview, e.g. from Wikipedia. Because you can read faster if you know what to expect. Why? You'll have to read it in the foreign language anyway. Why read it twice? Better get used to thinking in the foreign kanguage right away! Beware! That makes them dangerous time thieves What helps? Make a so called Gannt chart you can hang on the wall. WTF is a Gannt chart? And switch off your bloody mobile, too! Why? Copy/paste is faster, but more easily forgotten. DO NOT use loose sheets of paper. It's a nightmare to sort them later. Why? To save you the trouble of backing up your data. Plus, you and all members of your team can access it wherever you have Internet. For information found on the Internet, list the URL plus the date and time you found it! What for? Much time is lost by later searching: F***, where did that come from? Why? "It was there when I looked!" Everything said for archives applies here, too. What if you're teamworking? Research first, share and discuss later! And give every file a meaningful file name that tells you what's in it! Create an electronic file where you list every single source for every piece of information by that number immediately. Make sure you use the time saved for careful reading. Also include information from the Internet in that list. Why not just bookmark it? a) To have all sources in one place.
b) So you can identify the particular thought you found on that website. Always copy/paste URLs rather than writing them down by hand. Why? To avoid mistakes. Do I follow this procedure myself? Every good presenter I know does. They will not be aware that they do, and in a couple of years, you won't either. With more experience, this way of doing things will just become second nature to you. http://www.mister-wong.de/ is a social network specially designed to share digital information. Create a group for your project. Why? Because the whole purpose of bookmarks is to retrieve locations quickly. Why waste time retrieving bookmarks? Why? Because your sources list is there to remember where you found stuff. The bookmarks list is to remember where you can find more stuff. If you do a teamwork presentation, share interesting information via Mister Wong. Why? Because in the process of development you might decide to delete something that you later regret. Why? Because the computer sorts numerically. 120714 comes before 120807 comes before 120823. DDMMYY would create the order 070812 / 140712 / 230812. Why? Of course you can also assign version numbers (v01, v02, v03 etc. But there's the danger of losing track. Have an offline version on a USB flash drive anyway for situations without Internet access. Sort out Structure Draft Edit Allocate Blackboard, whiteboard, flipchart PowerPoint or similar Wallpaper, overhead projector Other formats Review your materials collection. Remember you can say roughly 12 sentences per minute. Make a rough estimate: Do you have enough? What's still missing? Knowledge, pictures, audio and video files. Remember you should know three times as much as you intend to say. Of course, if you include media such as video or audio files, you've got to account for the time they take. Because that's how you control the questions the audience will ask. People ask for things they miss. Why? Put your stuff in three baskets. Basket 3: No time for. Basket 2: Nice to have. Basket 1: Must have. Now put everything in the right order. Then zoom in on whatever details you have. While I normally recommend to do as much as you can on the computer, this is easier done on paper, e.g. with index cards, which you can lay out on the floor. Start by giving a general overview: the 'big picture'. Give your presentation a logic flow. We call it 'dramaturgy'. Then wrap it up: the summary. "Tell them what you're going to tell them." "Then tell them." "Then tell them what you've just told them." Write. Don't imagine. Under the shower, we all think we know what we're going to say. Because that's the only way to get what you say into a fixed form. Why? Especially we Germans are trained to write a kind of language that'S very different from the way we speak. Read aloud what you have written and listen whether it sounds natural! When everything fits, reduce your written text to key words. Text to speech. Clock your speech. Have a friend listen to you. Read your text aloud and speak A LOT slower than you would normally. Speak so slowly that it sounds stupid to your own ears. Because that's the way to speak to audiences. If you speak normal talking speed, nobody will understand you. Why? Because you want to take keywords to your presentation in case you have a blackout. If you take the full text, you will automatically read instead of speaking freely. Why? Now start creating charts. If you intend to present using index cards, transfer the keywords that represent these bits to one card each. Divide your speech into sensible paragraphs. Chop the paragraphs into bits that are ABOUT one minute long each. If you intend to do PowerPoint, transfer them to the 'presenter's notes' field. Because one minute per chart is a good rule of thumb. Why? Drawing and writing costs time. It's sometimes a good trick to demonstrate something on flip chart in the course of an otherwise PowerPoint presentation. ... you have a talent for drawing and a good handwriting. Do this only when: ... you know exactly how long this will take.. It is not easy to write clearly in big letters. And there's no use in writing things no one can read. In a presentation about life insurance schemes, the presenter did a live calculation of the interest rate on flip chart. For example: This is general industry standard. Use pictures for illustration, not for decoration. No more than six bullet points per chart. Do not try to make it beautiful. Make it clear. The advantage is that you have not just one 'blackboard', but as many as you like. Never write full text in a PowerPoint chart. Reduce your bullet points to key words. Anything that has nothing to do with your topic distracts. Make sure that picures do not get in the way of readability. Why? Manuel Neuer has a talent for catching balls that come from all over the place. We ordinary people don't. Don't even think about it.
It's crap. Wall papers are kindergarten stuff. Overhead projectors are stone age technology. Want to surprise? If you are good at shooting films, why not. What other ideas can you think of to make your presentation exciting? Make your presentation as tangible as possible. If you can play an instrument and it fits the subject, please do! If possible, show things rather than pictures! Have you answered all your own questions?
Have you considered what's expected from you? You control what's missing, you control what they ask. This is called a 'triage'.
Look it up in Wikipedia. This basket contains the most important information: everything that can possibly be expected from you within the given time frame. This basket contains the next level of importance. You can help yourself to things that will surprise your audience from this basket. This basket contains everything you have found but think is not exactly relevant. Baskets 2 and 3 hold the 2/3 of knowledge that you are prepared to reveal in the discussion but that you hold back during your presentation. If you are a teacher,
every time you enter a classroom ... If you are an actress,
every time the curtain rises ... If you are a sales person,
every time a customer comes in ... ... you are about to give a presentation! Another good way to do this is by way of a mind map. A good tool for this part of the process is a mind map. If you create a digital mind map, you may be able to develop it as you go. What about mindmaps? Write your entire speech as a Word (or similar software) document - even if you intend to speak by heart. Remember the rule of thumb about "12 sentences per minute." Try to write as you speak, not the way you are used to when you write an essay. Longer sentences, shorter sentences - it does not matter. It's the average that counts. What kind of sentences? In front of the audience, it'll all be gone. Has happened to the best of us. If your friends don't get what you're talking about, nobody else will. Is your logic flow alright? Does it fit into your time frame? If it's a little too short, that's just fine.
If you have a lot of time left, go back to your 'Nice to have basket' and find something interesting to add.
If it's too long, you have to shorten your text. Don't try to fix it by speaking faster! When later connecting your laptop to a beamer using the 'extended desktop' mode, make sure your laptop is the 'primary' monitor. You (but not your audience) will then see your keywords here: Design the final picture (pictures if you do flip chart) carefully in advance. You can draft the design on paper, but practise it on the actual medium before you go into the presentation. ... you know exactly what and where you want to draw and write. Remember that while you're drawing and writing, you'll have to turn your back to the audience. Audiences don't like that. No more than three type faces and three type sizes per chart. Do not mix different animation effects. Remember people are not there to read but to listen to you.
The bullet points are just reminders. Okay, sometimes there may be eight, but keep the layout clear ... Same reason: keep the layout clear ... And remember Pareto. Animation is a time thief. What's Pareto again? Why English? If this is a manual for German students, why isn't it in German? I'm going to share some of my best tricks with you. I think you can put in some effort in return.
Apart from that, you'll have to
get used to using English
materials anyway. Some teachers still recommend them as presentation techniques, because they are something they are used to. You may still find overhead projectors in some schools, but nowhere in real life. But make sure the film doesn't steal your show:
Your presentation must be about you, not about the media. If you are a team of two, and your task is to present a book: Why doesn't one of you impersonate a character from that book and the other a journalist interviewing that character? But mind the timing! Or check out Prezi. It's cool and still unknown enough to surprise. But check it out when you have the time, not when you're doing your presentation! Looks like this. You can create it in Excel, or in word, or by hand on a large sheet of paper. Vilfredo Pareto was an Italian engineer and economist. He invented the Pareto principle, also known as the 80-20 rule:
If it takes 100% time to do something 100% right, you can produce 80% of the result in 20% of the time. Bringing the remaining 20% to perfection takes four times as long, i.e. 80% of the time. In 8 out of 10 cases,
80% perfection is all you need! Mind maps. An excellent tool as long as you don't get lost in the maze. Mind maps done on paper have the tendency to become so labyrinthine that you don't find the way out after a while. Or they grow larger than your sheet of paper allows. Of they develop in the wrong direction so you have to start over.

Better create a digital one. You can adjust it as you go and continue using it later when you assemble your presentation.

There is excellent legal freeware
on the Internet. Just google
"mindmap freeware". Useful software tools: Don't try to learn them during this process. If you are familiar with mind-mapping software, PowerPoint & Co., good for you. If not, don't waste time 'learning by doing' while you are preparing your presentation.

Better to familarise yourself with them when you
have nothing better to do. It can actually
be quite fun.

(In fact, I'm doing this right
now just to learn Prezi.) Vilfredo Pareto was an Italian engineer and economist. He invented the Pareto principle, also known as the 80-20 rule:
If it takes 100% time to do something 100% right, you can produce 80% of the result in 20% of the time. Bringing the remaining 20% to perfection takes four times as long, i.e. 80% of the time. No shortcuts! I know how tempting it is to try. Just as in Euclidean geometry the shortest distance between two points is a straight line,
in the geometry of presentations-making, the shortest path is described by this procedure. Any deviation from the path will make your suffering longer. In this context, I'm referring to cloud storage space, which you can get for free. Three benefits: you can access your stuff from any computer with Internet access; you don't have to worry about back-up files; and you can share with team partners. WTF is the cloud? Basically, it's all kinds of things your computer can do although these things are not actually on your computer. Instead, they are on some provider's server, and your computer accesses them via the internet. Google "free storage space"
to learn more. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Rehearse in front of honest friends Practise as often as it takes Packing checklist Your laptop computer Your back-up data carrier (CD-ROM, USB flashdrive ...) Your mains adapter Multi-outlet power strip Hand-outs Other materials Laser pointer or presenter
(cordless mouse with integrated pointer) Timing is everything Remember to practise your blackboard/ whiteboard/flip chart work. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Be ready to rehearse 48 hours before D-Day - that's your production deadline! Timing Make sure your presentation timing is right - if you have 15 minutes, make it 15 minutes. If there's more than one of you in the presentation, practise when you hand over. Want to show a
video in PowerPoint? Remember the video file is
NOT part of the PowerPoint file! When you present your PowerPoint presentation from a flash drive or a CD ROM, remember to save the actual video file to the same data carrier. PowerPoint does not 'have' the video, it just
knows where to find it. And if it's
not there, it's f***ed. Diligence VGA adapter, VGA cable, beamer? Remember you're not some V.I.P. talk show host. There are no excues for exceeding your time limit! Writing and drawing not only takes time. You must also be able to do it tidily even under pressure! If you detect it doesn't work as planned, you have two days for repair. Do whatever needs doing ... and accept their critique. If possible, practise at the actual location. ... until you can do it in your sleep. Take a video of your rehearsal. Yours Somebody else's has different user settings. Takes time to get used to them. Provide for all necessary adapters. They said, "Don't worry - we've got it all here." Theirs Call well in advance and, if possible, ask for confirmation. If possible, go see with your own eyes. Chances are you have checked the day before, the next day it's stolen. Remember: If you can't present because the equipment doesn't work, you're in the deep shit. If possible, use your own. They said, "No problem, we've got Internet access." It's a nightmare for everyone including yourself if you have
to fiddle to get started. ... including VGA and HDMI cable. Forget it. Unless you have seen it with your own eyes. It never works when you need it. Be prepared to present offline. Or to create your own hotspot with your smartphone. Check what they have. Flip chart? Whiteboard? Beamer? Large screen monitor? Internet? Don't just look. TEST. ... or broken, or somebody
else is using it. It's never their fault, no matter what they have promised you. So make bloody sure you can! If possible, practise setting everything beforehand and clock how long it takes. The beamer doesn't find your computer? Try connecting the beamer to the PC BEFORE booting the computer. Still doesn't work? Remember softwares aren't always compatible either, although they all promise to be. Remember to save any video files you want to embed into your ppt file separately to your data carrier. Make sure everything works. On D-Day, you want to be there in time
to set up before the audience comes. StarOffice is only half compatible with MS Office. PowerPoint does not actually integrate the video file. It just knows where to find it - but only if it's there! Compatibility Want to use a whiteboard or flip chart? Bring your own markers. Because theirs will be dead. Wanna bet? Whiteboard / flip chart markers Google for a manual for "extended desktop". Follow the steps. Make sure your laptop is idetified as monitor 1 and the beamer /large screen is monitor 2. If you plan
to run your presentation from a different computer than the one it was created on, always make sure it works. Spare yourself the shock of finding that all formats and animations
have died. If you plan to do PowerPoint, use the
'Package for CD' function. It includes a ppt player in case the location PC doesn't
have ppt. So why is it in English?
Because if I'm going to disclose all my secret tricks to you, you can at least put in a little effort reading them. And because, to be prepared for life, you've got to be able to read an English manual. Keynote for Mac isn't compatible with Keynote for iPad. Dress up a little - you're there to impress! Don't dress up too much - be yourself. Dress appropriate for the situation. You're the boss - think of the audience as the lions and ourself as the lion tamer. Remember never to be boring. Always give them something they won't have heard before. Try to break the ice with a little humour at the beginning. Stand firmly on both feet. Between the next morning and 48 hours after the presentation, write down what was good and what could have been better. If possible, get feedback from people whom you can trust and who were there. In most cases, you were better than you think yourself. Keep the review notes in a place where you can find them later: Remember:
After the
presentation is
before the next
presentation! And now:
have fun! Can you shade the windows? Some beamers are too weak to deliver a decent picture in bright light.
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