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Chapter 14: Using Visual Aids
Transcript of Chapter 14: Using Visual Aids
2. Keep your aids with YOU
4. Explain your aids clearly and concisely
Your aids will not explain themselves!
Give meaning to them by interpreting and explaining what they represent and their relevance to your presentation
Guidelines for Preparing Visual Aids
Your goal should be to design an aid that is visually appealing, clear, and informative
Guidelines for Presenting Visual Aids
3. Display your aids only when discussing them
Having your aids out before they are needed serves as an additional distraction
Keep aids out of sight until you are ready to talk about them and then once you have finished with them, put them away!
5. Talk to your audience, not your visual aid
Maintain eye contact with your audience
It's okay to glace at your aid
Use your visual aids while you rehearse your speech
Use cues to remind you when to use visual aids
7. Check the Room and Equipment
Option A: Go to the site of the presentation one day before to test out equipment
Option B: Arrive one hour early to the presentation
ALWAYS have a back up
How can you get the most out of your visual aids during your presentation?
1. Display your aids where your audience can see them
Know where you will be presenting to ensure you have proper room and aid placement availability
Do not pass around your aids amongst the audience; you will lose their attention!
Flyers are not a good substitution during your presentation.
The Six Guidelines to Preparing a Visual Aid
1. Prepare aids well in advance
2. Keep aids simple
3. Make sure aids are large enough
4. Limit the amount of text on your aid
5. Use fonts and color effectively
6. Use images strategically
Guideline 1: Prepare Aids Well in Advance
Will allow for more time to make higher-quality aids
Will be able to practice with the aid beforehand
Aids can end up being a distraction rather than an asset if not prepared in advance
Guideline 2: Keep Aids Simple
Keep information simple, clear, and to the point
Should include main ideas only to avoid cluttered appearance
This will help communicate ideas without being confusing or distracting
Guideline 3: Make Sure Aids are Large Enough
Aids are useless if can't be seen
As preparing the aid, check its visibility by moving to a point as far away as your most distant listener will be to make sure it's still visible
Using "All Caps" is actually harder to read
Guideline 4: Limit the Amount of Text on Your Aid
Using key words and phrases helps listeners grasp main ideas
Slide with just text: 6 lines or less
Slide with text and images: Even fewer lines
If you have many important points, spread them out over numerous slides
Guideline 5: Use Fonts and Color Effectively
Use fonts and colors that are clear and easy to read
Avoid decorative fonts
Use either light-colored text on a dark background or dark text on a light background
Make sure fonts and colors are consistent and uniform throughout the presentation
Guideline 6: Use Images Strategically
Add images only when essential to your message
Extra images are distracting and will reduce listener comprehension
Keep images clear and simple, and large enough to be seen by all listeners
Can you spot the mistakes?
Can you spot the mistakes?
Can you spot the mistake?
Kinds of Visual Aids
There are 7 different types of visual aids
1. Objects and Models
Having the object of your speech available at the time of presentation can be a great asset
However, a model may be a more appropriate substitute depending on the situation
2. Photographs and Drawings
Photographs and drawings are useful visual aids if a model is unavailable
Tip: Make sure they are large enough to be seen by the audience
Graphs can be used to display statistical trends or patterns in data
3 main types of graphs: line graphs, bar graphs, pie charts
Useful for summarizing major lists of information
Tips: Make sure the chart is clear, simple, and an appropriate length
Sometimes the best visual aid a speaker can use is himself/herself
Can implement a wide variety of aids via PowerPoint
Can be extremely helpful if used
Preparing Visual Aids
Three main ideas:
Types of visual aids
Preparing the visual aids
Presenting with the visual aids