Property Presentation
Transcript: Approval from Title III and/or Disposition Separation Picture of warehouse Relocation = 1 unit should be coded OCO 75XXX Stolen Assets All employees must account for University-owned property entrusted in their care upon separating from the University Accountable Officers, Deans, Directors, Chairpersons are responsible for their entire respective programs Any debt owed to the University must be settles prior to employee's departure Departments are responsible for clearing individual employees Performs risk assessments on property specifically at risk or vulnerable to loss Inventory For items bought with Title III and Federal Funds Lock equipment in secure locations Each department should appoint a Property Designee to track and monitor property assigned to his or her respective areas University Property Bar Code Relocation Request must be completed and Moving and Setup will remove/relocate equipment To ensure that all University tangible assets are properly recorded and accounted for in accordance with the Federal, State, and University regulations Equipment is maintained by the Property Office Requesting department responsible for ensuring devices containing storage media are sanitized Mission Statement What is "Property"? OBJECTIVES: Insurance Total Cost: $ 5,125.00 Foundation Purchases Software license fees considered taggable assets if: Total dollar amount is greater than $5,000 Covers more than one year (12 months) Items previously written off will be reinstated Property Representative and Property Designee must verify and sign documents Write Offs Konica Minolta Bizhub C654 Code as OCO For all University assets worth more than $1,000 Email: propertyrecords@famu.edu Phone: (850) 599-3678 Fax: (850) 561-2607 Maintain a property database Affix custodial responsibility to end user(s) for all assets assigned to the department Hard Drives Installation: $ 200.00 Inventory For items worth $ 100.00 to $ 999.00 Show a picture of a FAMU WHITE Tag Located at the Physical Plant Operations Building B Monitors and Tracks University Equipment Picture of Yellow OFC Decal Any item(s), regardless of age, cost, origin, source of funding, or Example: Tag 111222 Dell CPU Laverne Washington Room 201B Off Campus privileges must be approved by employees' supervisors Request of two or more of the same item requires justification Shipping: $ 250.00 Setup: $ 175.00 condition, must be disposed of by the Property Office Office of Property Records Track items that are removed from campus Liaison between: Designee's department Office of Property Records Moving and Setup Relief of Accountability Relief of Accountability Property Employees Tag Asset(s) at the Central Receiving Warehouse Tagging Usable and functioning surplus assets are recycled within the University at no cost to the requesting department Red Tags Property inventory is conducted once every fiscal year (July 01 - June 30) of all items worth more than $ 5,000 All items are scanned with a hand-held computer The Property Office and Risk Management must ensure that all content is properly insured 2380 Wahnish Way Tallahassee, FL 32310 Regular Business Hours: 8:00 am to 5:00 pm Monday through Friday The University Foundation Office receives item donations and gifts This office notifies the Office of Property Records when a donation or gift is received and accepted on behalf of the University Assets are then tagged accounted for in the same manner as purchased assets. Property Designee Sample Database Contact Us Any equipment that is lost, stolen, or otherwise unaccounted for must be reconciled on a Report of Survey form Picture of Section D Warehouse Equipment, fixtures, and other tangible personal property Life of which is one year (12 months) or more Non-consumable or non-expendable Items worth $5,000 or more per unit according to Florida State Statute Chapter 273: Operations Capital Outlay (OCO) You must notify the Office of Property Records within five (5) days of your receipt of newly acquired equipment to be tagged and/or installed Off Campus Trade - Ins Report of Survey and Police Report needed Software Disposition Title III Tags Property Designee Role Departments are able to trade in University-purchased assets towards the purchase of other assets Requires Property Office and Property Survey Board approval What We Do Contract and Grant required if asset is purchased with these funds Konica Printer: $ 4,500.00 Pictures of hard drives in the warehouse Florida A & M University Office of Property Records Moving and Setup Picture Moving and Setup
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