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SharePoint Lesson #64: Sort-of-Gantt

Visualisation of booked Project Time

Peter Heffner

on 7 April 2016

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Transcript of SharePoint Lesson #64: Sort-of-Gantt

<td bgcolor=red>________</td>
<td bgcolor=WhiteSmoke>________</td>
<td bgcolor=red>________</td>
<td bgcolor=WhiteSmoke>________</td>
Colored Monthly Oerview
This tutorial is about visualizing
booked months.
As an example we need an overview
of booked project time:

Add auxiliary columns
As we don't want to make it too
complicated, we create 12 auxiliary columns, one for each month, of the type [Yes/No]
12 auxiliary columns
Calculate Start/End Month
In this step we calculate the start and end month in 2 separate columns:
Create a List Workflow
Open SharePoint Designer and create
a new list workflow
on your calendar
or list:
Create a List Workflow
Give it a name and set the Start Options.
In a first step we set
all auxiliary fields to
This helps when dates are changed and need to be changed from [Yes] to [No].
Calculate each Month
Each month is calculated in a separate step.

For January the logic is like

IF [Start_Month] <= 1
AND [End_Month] >= 1
THEN [01] = "Yes"

In the following 11 steps we check each month and set the auxiliary fields [01], [02] ... [12] to "Yes" if the criteria meets.
Calculate each Month
Each month is calculated in separate step:
Calculate the colored fields
Calculate the colored fields
In the previous step we calculated the auxiliary fields and know if a month meets the criteria [Yes/No].
The next step defines the HTML-code for a colored cell.

If the month="True", display the cell in "Red" color, otherwise in "WhiteSmoke" color.
Here is the formular:
Depending on your local settings of the SharePoint the delimiter of the arguments can be either a comma or a semicolon.
It is important to set the datatype of the calculated field to "Number".
This will render the content and display HTML.
Rendering HTML-code in a calculated column by setting the datatype to "Number" works fine in SP2013.
If you are using MOSS2007 you will need a Javascript "Text2html" as described in tutorial #28.
Please find here an overview of all available Presentations:
Full transcript