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Descriptive Cataloging

An introduction to descriptive cataloging and MARC cataloging using RDA.
by

Xiaojie Duan

on 16 October 2015

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Transcript of Descriptive Cataloging

Something about Descriptive cataloging
Drafting a set of information that describes
the item being cataloged physically and
bibliographically.
Descriptive Cataloging
Title & Statement of
Responsibility (MARC 245)

Edition statement (MARC 250)
A word or phrase appearing in the resource that normally indicates a difference in either content or form between the resource and a related resource.
Production, publication, distribution, manufacture, and copyright notice (MARC 264)
Statement relating to the publication, printing, distribution, issue, release, or production of a work
Cataloger's Toolbox
OCLC Connexion (username & password needed)
Xiaojie Duan
Assistant Professor & Catalog Librarian
University of Southern Mississippi Libraries

RDA Tool Kit (username & password needed): http://access.rdatoolkit.org/
Bibliographic Formats and Standards (free to all): https://www.oclc.org/bibformats/en.html
Library Congress of Authorities (free to all): http://authorities.loc.gov/
What is descriptive cataloging?
What information should be cataloged?
Title
Agent responsible for work
Edition statement
Place & date of publication
Publisher, distributor
Physical attributes (pages, etc.)
Series, if applicable
Notes
Be sure to catalog information
correctly
, and be sure to catalog information
as full as you can
.
Where can I find the information that should be cataloged?
Title proper : use the title page, title sheet, or title card (or an image of it) as the preferred source of information. (RDA 2.2.2.2)
What basic rules have to be obeyed when cataloging information?
Punctuation
Punctuation precedes an element, rather than follows it
Can information keep consist through records?
Access points
Name and /or title, term, code under which information pertaining to a specific work will be found
Data that catalogers provide to allow users to access into the bibliographic record
Includes author, title, subject headings, series, etc.

Some have authority files (Library of Congress Authorities)
Punctuation for a given subfield may change, depending on the next subfield in the record
Major elements (i.e., tags) generally end with a period
ISBD: International Standard Bibliographic Description, produced by International Federation of Library Associations and Institutions (IFLA)
RDA makes use of ISBD punctuation optional rather than mandatory
How can information be recorded?
MARC (MAchine Readable Cataloging): http://www.loc.gov/marc/
0xx Codes and numbers
1xx Preferred access point
2xx Title, edition, publication / preferred access

3xx Physical attributes
4xx Series
5xx Notes
6xx Subject headings
7xx Added entry
8xx Series added entry / preferred access
9xx Local information
What fields will be covered in this guest lecture?
Title statement (MARC 245)
Statement of responsibility (MARC 245 $c)
Edition statement (MARC 250)
Production, distribution, manufacture, and copyright notice (MARC 264)
Physical description (MARC 300)
RDA basic rule:
transcribe
the information as it appears on the source of information
What standards will be used for descriptive cataloging?
RDA: Resource Description and Access
Title proper: the chief name of a resource
The
first statement of responsibility
generally is the
author(s)
.
Statement of responsibility: a statement relating to the identification and/or function of any persons, families, or corporate bodies that create, or contribute to the intellectual or artistic content of a resource
Subsequent statements
are generally
other
persons or entities associated with the intellectual content of the work, including
cover designer
,
foreword writers
, etc.
Fostering information literacy: connecting national standards, Goals 2000, and the SCANS report
Helen M. Thompson and Susan A. Henley; foreword by Daniel D. Barron.
Title proper (main title): Fostering information literacy
Subtitle: connecting national standards, Goals 2000, and the SCANS report
Author(s): Helen M. Thompson and Susan A. Henley
Subsequent statement of responsibility: Daniel D. Barron
Fields and punctuations in MARC 245:
Subfield a: title proper (main title), parallel title preceded by =
Subfield b (except parallel titles): subtitle, preceded by [space]:[space]
Subfield c: statement of responsibility, preceded by [space]/[space] elements within separated by [space];[space]
Tag ends with an ending punctuation
Subfield delimiter: $, tells the computer where each subfield starts
$a
Fostering information literacy
:
$b
connecting national standards, Goals 2000, and the SCANS report
/
$c
Helen M. Thompson and Susan A. Henley
;
foreword by Daniel D. Barron
.
Indicators in MARC 245:
There are two indicators used in 245
Second indicator: 1~9
It is used for non-filing characters and tells the computer how many spaces to skip before the letter that starts the filing process. For example, the filing indicator for titles starting with "the" is 4, "a" is 2, and "an" is 3
The filing indicator is very important -- if it's incorrect the title will not be indexed properly and will be "lost".
First indicator: 1 or 0
Use 1 if 100 field present (means if author information will be the main access point of a record)
Use 0 if no 100 field present
245
10
$a
Fostering information literacy
:
$b
connecting national standards, Goals 2000, and the SCANS report
/
$c
Helen M. Thompson and Susan A. Henley
;
foreword by Daniel D. Barron
.
Example of 245 second indicator:
245 1
4
$a
The
life of the mind / $c Hannah Arendt.
245
0
0 $a George Gissing and H.G. Wells : $b their friendship and correspondence / $c
edited, with an introduction, by Royal A. Gettmann
.
Example of 245 first indicator:
Example of variant title, 246:
245 10
219
days / $c Kalan Porter.
246 3 $a
Two hundred and nineteen
days
Fields and punctuations in MARC 250:
Subfield a: main edition statement
Subfield b: remainder of edition statement, preceded by [space]/[space]
Indicators in MARC 250:
There are no indicators used in 250
Tag ends with an ending punctuation
Examples:
250 $a Second edition
.
250 $a First American edition
.
250 $a World Cup edition
.
250 $a Third draft
/
$b edited by
Paul Watson
.

Fields and punctuations in MARC 264:
Subfield a: place of production, publication, distribution, manufacture; repeated subfield separated by [space];[space]
Subfield b: name of producer, publisher, distributor, manufacturer, preceded by [space]:[space]
Subfield c: date of production, publication, distribution, manufacture, or copyright notice, preceded by ,[space]
$a San Francisco
,
California
:
$b Penguin
,
$c 1963
.
RDA rules of recording publication information:
Include both the local place name (city, town, etc.) and the name of the larger jurisdiction (State)
If more than one place is named, record the place names in the order indicated by the sequence
All place names are spelled out unless abbreviations are used on/in the sources of information
Approximate date can be used, for example: [2015]
$a New York,
N.Y.

:
$b McGraw-Hill
,
$c 1990
.
$a London
;
$a New York
:
$b McGraw-Hill
,
$c 1990
.
Indicators in MARC 264:
There are two indicators used in 264
Second indicator: 0, 1, 2, 3, 4
Production
information: use
0
for field contains a statement relating to the inscription, fabrication, construction, etc.
Publication
information: use
1
for field contains a statement relating to the publication, release, or issuing of a resource
Distribution
information: use
2
for field contains a statement relating to the distribution of a resource
Manufacture
information: use
3
for field contains a statement relating to the printing, duplicating, casting, etc.
Copyright
information: use
4
for field contains a date associated with a notice of copyright or a similar regime; If a copyright date is used, add an additional 264 field; no ending punctuation needed
Examples:
264
0
$a [Denver, Colorado?]
:
$b [
producer not identified
]
,
$c [1940?]
264
1
$a Washington
:
$b
U.S.G.P.O.
,
$c 1981-
264
2
$a [Place of distribution not identified] : $b
Adirondack Distributors
,
$c 2012
.
264
3
$a Nassau, Bahamas
:
$b
Manufactured by Executive Printers of the Bahamas Ltd.
,
$c 2012
.
264
4
$c
©2009
264
4
$c
©2009
264
1
$a New York, NY
:
$b McGraw-Hill
,
$c 2009
.
Physical description (MARC 300)
A field describes the extent of the item and its dimensions
Extent
is the number and type of units making up a resource
Unit
is a physical or logical constituent of a resource (e.g., a volume, audiocassette, film reel, a map, a digital file)
Explain physical details of the unit, if it is applicable (e.g., a page of a volume, a frame of a microfiche, a record in a digital file)
Fields and punctuations in MARC 300:
Subfield a: the extent and unit of the item, elements within separated by ,[space]
Subfield b: other physical details, contains further characteristics of an item; preceded by [space]:[space], elements within separated by ,[space]
Subfield c: the dimensions of an item, preceded by [space];[space]
Have ending punctuation if 490 present
300
5 volumes

(
xx, 2537 pages
)

:
$b illustrations
;
$c 26 cm
300
96 pages
,
8 pages of plates

:
$b illustrations
;
$c 22 cm
300
xi
,
116 pages

;
$c 26 cm
300 x
,

577 pages
:
$b
illustrations
,

color maps
,

portraits

(
some color
) ;
$c 19 cm
300 115 pages
:
$b
illustrations

;
$c 20 cm
300 volumes
:
$b
illustrations
(
some color
)

;
$c 26 cm
300 11 volumes
:
$b illustrations
;
$c
24 cm
300 457 pages
:
$b maps
,
portraits
;
$c
20 x 8 cm
300 44 leaves
:

$b illustrations
;
$c
20 cm
,

folded to 11 x 14 cm
300 viii
,
248 pages
;
$c 23 cm
.
490

Hillenbrand Books studies series
Indicators in MARC 300:
There are no indicators used in 300
Rules of pagination in MARC 300:
If there are pages numbered with
roman numerals
at the beginning of a work, those are listed in addition to the pages listed in Arabic numerals
Pagination is taken from the last numbered page
300
xi
,
116 pages
:
$b illustrations
;
$c 26 cm
300
ix
,
297 leaves
:
$b illustrations
;
$c 23 cm
Approximate page can be used, for example:
[16] pages
16 unnumbered pages
Approximately 16 pages

Exercise time!
Publisher: John Libbey Publishing, located in New Barnet, Herts
Publication & copyright year: 2013
Physical information: vi, 274 pages, 23 cm
245
10
$a Handsome heroes & vile villains
:
$b men in Disney's feature animation
/
$c Amy M. Davis
.
246 3 $a Handsome heroes and vile villains
264
1
$a New Barnet, Herts
:
$b John Libbey Publishing
;
$c 2013
.
264
4
$c ©2013
300 $a vi
,
274 pages
;
$c 23 cm
Thank you for watching!!!!!!
Tag ends with an ending punctuation
300
1 volume (various pagings)

:
$b illustrations
;
$c 28 cm
Full transcript