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Transcript of SOLID Training
UCONN SOLID Training
So You're Ready for the Big Event
But first there are details to plan
Before the event even starts there are some things to plan
You are not alone
Student Activities Business Office
Who is your target audience?
What type of event are you planning?
Tips for brainstorming
Research similar events
Encourage wild ideas
Keep your audience in mind
How to involve others
You cant do the event alone Here are some ways to involve others
The event can't happen without date, time, and a location
Check Campus Calendars to avoid conflicts
Make sure the date works with your organizations calendar
Space is a hot commodity on campus
Determine location that fits your event
Visit the Student Union Event Services Office in Student Union Room 106k to request space
Register and Confirm details of your program with the Event Services Office
Think of what will grab attention
Check posting policies
Ways to advertise on campus
MONEY! MONEY! MONEY!
Don't forget the hidden cost!
Undergraduate Student Government
Office Hours Monday-Friday 9am-5pm
Informational Sessions are offered Monday throughThursday
In order for your group to receive funding your Group’s CFO or COO MUST attend an
Hours of Operation:
Registered Organizations are provided a mailbox
c/o Student Organization Center
University of Connecticut
2110 Hillside Road, U3061
Storrs, CT 06269-3061
Organizations should use this address if using the mailbox
Students have use of the organizational space
no reservations required
Organizations are allowed 200 free photocopies per event and free poster paper
Storage space is also available
Student Organization Center
Determine Equipment Necessary
The Reservations Office provides:
- AV equipment
- Event support
book space without first reading the UGuide
additional information about services and fee is also
How to book space
Other Support Services
The Event Services Office will help by covering 60% of UCONN police fees
Any outside security, the group pays 100%
When working with outside guests you should have a contract – Student Activities Staff is available and willing to look over and assist with any contracts from outside vendors
Create A Budget
Involve key officers
Use prior year’s budget
List projected revenue/expenses
Be realistic and conservative
Establish separate budgets
for each large event
Meet with SABO
Be prepared to discuss:
sources of income
types of verification
supplies and equipment
change fund requests
Cash boxes & deposit bags
Hand stamps & wrist bands
Inventory & tally sheets
Advance sale tickets
Forms of Verification
Rolls of Tickets
Advance Ticket Sales
Per State of Connecticut, Division of Special Revenue
is my organization doing all we can to make sure all who want to attend will be able to participate?
is my organization doing all we can to make sure our event is safe?http://www.studentactivities.uconn.edu/risk_mgmt_home.html
Now It Really is Time for the Big Event
greet presenters or special guests
introduce presenters/guests at start of program
Help participants feel welcome and comfortable with lighting, sound, and seating
Be available should a presenter or participant request anything
Thank everyone who helped with the program
Remember to stick around for clean up
But Be Sure To...
What to do after
It is important to remember the event is not all about you!
What is the purpose of the event?
Are you reaching out to people on or off campus?
What would interest
What do you want
to gain from the event?
80% planning the event
10% during the event
10% post event
2. In Person
visit Event Services
Student Union RM 106
3. On line
1. Arrange for clean up
2. Pay all bills
3. Return all supplies
4. Regroup & Evaluate
5. Send thank yous
Thank You for
Rolls of Tickets
Advance Sale Tickets
Financial Event Planning
After Your Event
Return by due date:
Do not pay out any event expenses from the funds raised/earned
Deposit all funds first!
Set up a meeting at least 5 days prior to your event