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NEW EMPLOYEE ORIENTATION
Transcript of NEW EMPLOYEE ORIENTATION
Welcome To Johns Island Health & Rehab!!
Please TURN OFF CELLPHONES
Do not hesitate to ask a question
History of our company:
HR Policy Manual
The facility was built in the 1970's and named Hermina Traeye Nursing Center Inc after Hermina Traeye.
It was shut down 19 years ago because the staff was not properly taking care of their patients.
The Director of Nursing Gene Broome along with HMR reopened the facility
Orianna Health Systems and its affiliates operate 21 skilled nursing centers (SNFs) with over 5,000 beds.
Orianna Health Systems partners with over 5,000 employees, independent physicians, contractors, suppliers, vendors and consultants to provide skilled nursing, assisted living, dementia care and rehabilitation services to its patients throughout the system.
Orianna Health Systems’ patient-focused care model aims to empower our employees to surpass our patients’ needs and expectations with empathy and compassion, dignity and integrity.
Forms to fill out:
I9 (done online)
Copy Drivers license/ssc/professional license
Employee History and physical
Missed Punch Form
PPD Test Authorization
Hepatitis B Consent Form
Infection Control Program
Blood Borne Pathogens
Injury Prevention/Lift/Bed Policy
PRIVACY ACT STATEMENT
ABUSE & NEGLECT POLICY
REPORTING ABUSE OR NEGLECT
accidents & incidents
elopement risk reduction
FALSE CLAIM PROTECTION
MEDICAL RECORDS RELEASE
PROPER USE OF SPLINTS
INTERACTION WITH THERAPY
FIRE PROCEDURE & EVACUATION PLAN
ABC FIRE EXTINGUISHERS
Time Clock 411
You are responsible for managing your time
You have a 7 minute window from your scheduled punch time to clock in/out
Failure to clock in/out on a regular
basis may lead to disciplinary action, up to termination.
IMMEDIATELY REPORT ANY ISSUES TO YOUR SUPERVISOR OR HUMAN RESOURCES
Call -In Procedure
Contact your supervisor at least 4 hours before your shift
failure to notify the company may result in disciplinary action/termination
You are personally responsible to notify us. Email/Text/Social Media are not acceptable ways to communicate your future absence
CELL PHONE POLICY
Use of personal cell phones during working hours is PROHIBITED.
Employees may use personal cell phones while on breaks and during lunch periods;
Employees are prohibited from using business-issued or personal cell phones in resident areas of the facilities at all times.
Performance reviews will be conducted after completing 90 days of employment and will occur annually thereafter on or around your hire date.
Accidents & Incidents
What do we want you to see?
Diversity & Inclusion
Orianna is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, national origin, marital status, age, disability, veteran status, sexual orientation or any other protected status.
Orianna seeks to reasonably accommodate qualified individuals with disabilities. Generally, reasonable accommodations will be made unless it creates an undue hardship to the company. All offices and facilities, including its programs and activities, are accessible to and usable by individuals with disabilities, including persons with mobility impairments, impaired hearing and vision, and to persons with limited English language proficiency.
Harrassment Free Workplace
Orianna supports the right of all employees and visitors to work in a productive, professional environment and, therefore, will not tolerate any form of harassment in its workplace. Harassment directed toward any employee, resident, family member, vendor or other visitor is strictly prohibited.
Non-Disclosure of Confidential Info
Employees will have access to confidential information regarding our operations, business affairs, residents, vendors and products. Under no circumstances may an employee divulge confidential information to anyone unless the confidential information is being used in the course of Orianna's business.
Employees' obligation to maintain confidentiality applies during the term of their employment with Orianna and after they are no longer an employee of Orianna.
Definition of solicit (v)
so·lic·it [ sə líssit ]
1.plead for something: to try to get something by making insistent requests or pleas
2.ask somebody for something: to plead with or petition a person or group for something
Open Door Communication
If you are not satisfied with the resolution of your concern, or if for some reason you do not wish to discuss the matter with any member of the Administrative staff, you may discuss your problems with another Supervisor or contact your Regional Vice President or Corporate Human Resources department.
Human Resources Policies
Language or comments that are offensive, including vulgarities. These may include hostile, mocking or lewd comments or jokes or intimidation that alters an individual's work efficiency.
Full-Time employees must maintain a minimum of 30 average hours per week.
Part-Time employees work less than 30 hours per week.
The first 90 days worked with Orianna is considered to be an introductory period. During this period, the employee and Supervisor will have the time to independently evaluate whether the work is suitable for the employee
-Attendance is HUGE during your first 90 days
-Communication with your supervisor is key
-Ask as many questions as possible
-Dont be afraid to report personal or work issues
Long Dangling Earrings
Open Toed Shoes
Hand Jewelry that could cause cuts or skin tears
Nurses Scrubs are Malibu Blue
CNA Scrubs are Navy Blue
You must wear your name tag
You must wear your gait belt daily
Use of personal cell phones during working hours is prohibited. Employees may use personal cell phones while on breaks and during lunch periods; however employees are prohibited from using business-issued or personal cell phones in resident areas of the facilities at all times.
Residents and families should not SEE your cellphone!!
All cellphones must be kept on SILENT!!
Personal Data Change
LET US KNOW!
When your address, phone number, emergency contact, marital status, or name changes
Your address, bank info, phone number, etc.. can now be changed online!!!
Remember to update your address on your licensure/CNA certification too
Employment Status Change
If you go from full-time to part-time to PRN or visa versa you must complete a request for the change in writing
I will notify corporate
You may start/stop accruing or lose vacation time
An “immediate family member” is defined as:
Significant ‘other’ (living together)
Attendance Record Maintenance
Reporting to work/Leaving Early
Failure to Notify
Accidents & Illnesses
Proof of Illness
Proof of Necessary Absence
Corrective Action Process
The only info I will give for verification over the phone is your dates of employment and your position all other info must be provided via fax or email
We schedule exit interviews for every employee voluntarily leaving the company the week before their last day of work
Hourly positions are posted for 3 days
Salaried positions are post for 5 days in house
Please Please Please do not take our visitor spots!
Keep your vehicle locked at all times
We are not liable for loss or damage
The company will pay for one pre-assignment site visit including spouse not to exceed 3 days
All full-time employees are expected that their work here at Johns Island Rehab and Healthcare is primary to other employment
Work schedules are subject to change any time based on the needs of the business
voluntary Separation vs Involuntary Separation
voluntary = your descision we require a 2 week notice for hourly employees and 4 weeks for salaried employees
involuntary = termination based upon our disciplinary process
Human Resources Policies Continued...
SMOKING IS PROHIBITED EVERYWHERE BUT THE ONE DESIGNATED AREA!!!!!!!!!!!!!!!!!!!!!!!!!!!!
You must smoke in the designated area
Use of Personal Vehicle for Johns Island
DON'T DO IT...
Must sign in at the nurses station or the reception desk depending on what entrance they come in
Voluntary = when you apply for a posted position
Involuntary = your position is eliminated
You must meet HR criteria to transfer
Standards of Performance
1. Verbal Warning
2. First Written Warning
3. Final Written Warning
Standards of Performance Cont...
We must be honest, respectful ADULTS at work!
Performance documentation should be completed for all employee related issues
Constructive Correction = management will try to redirect/guide/assist any way possible to avoid disciplinary action
Discharge with out notice
Work Week & Pay Day
Pay day is on tuesday
We are paid bi-weekly
We require direct deposit
You can split your direct deposit
Your supervisor MUST approve overtime in advance
Employees working OT will be paid in any and ALL circumstances
Any hours over 40 hours between tuesday and monday is OT/time and a half
New Years Day
It's paid time off, PTO, etc...
All full-time employees accrue it based on their length of serivce and how many hours they work
You must put in your request 2 WEEKS IN ADVANCE!!!
A request is just that, its NOT a guarantee
Only the death of an immediate family member will be recognized for the purposes of this policy, and employees may be asked to furnish proof of relationship to the deceased.
Immediate family is defined as:
Full-time employees summoned for jury duty will be paid for the days they render service up to five (5) days or according to state or Federal law. Proof of service will be required. Jury Duty time does not count towards hours worked for the calculation of overtime.
Critical Personal Leave
Pregnancy Related Accomodations
Family Medical Leave Act
To be eligible for FMLA leave, an employee must:
have been employed by Orianna for at least 12 months AND have worked at least 1,250 hours in the preceding 12 months from the date FMLA is to be used
What's the benefit of FMLA
You may secure your job for up to 12 weeks
There is no monitary benefit
In what situations may FMLA apply?
For your own serious health condition
For a family member's health condition
To care for a US Military Member
Where do I get the paperwork?
It must be returned to HR filled out completely within 15 days
Personal & Sick Time
Date of Hire Sick Time Granted in Year One
January 1 – February 24 = 100% of one week’s regular work schedule
February 25 – April 19 = 80% of one week’s regular work schedule
April 20 – June 13 = 60% of one week’s regular work schedule
June 14 – August 7 = 40% of one week’s regular work schedule
August 8 – October 2 ` = 20% of one week’s regular work schedule
October 3 – December 31 = 0% of one week’s regular work schedule
Can be used after your 90 days
Requests must be made 2 weeks in advance
1. Attendance Problems always lead to disciplinary action
2. Know and follow the on-call policy
On Call Policy:
1. Whoever is on call is assigned that duty for 1 week
2. You are responsible to fill open shifts or work if you cannot cover the shift
3. All time spent working outside of work will be paid for
4. On Call Employees receive bonuses
5. On call will be on duty approx. every 11 weeks
6. Only Full-Time staff post-introductory period take call
We are committed to traditional values:
Compassion – the deep feeling of sharing the suffering of another, together with a desire to give aid or show mercy
Honesty – fairness and straightforwardness of conduct; adherence to the facts; implying a refusal to lie, cheat, steal, or deceive in any way
Accountability – an obligation or willingness to accept responsibility for one’s actions
Integrity – firm adherence to a code of moral values, or a quality or state of being complete or undivided
Respect – deferential or high regard, esteem, or an act of showing consideration
“RIGHT SIDE OF RIGHT” – UNYIELDING CULTURE OF COMPLIANCE
1. Orianna can monitor your social media activity
2. employee speech and conduct on social media sites are subject to applicable Orianna policies when such speech or conduct relates to Orianna in any manner.
3. You may NOT post any confidential company info on social media
4. You may not say or do anything on "behalf" of Orianna
5. Your personal opinion should not be viewed as Orianna's (e.g. "The views expressed on this [blog, feed, website, etc.] are my own and do not reflect the views of my employer.").
6. You may not create a social media page for any Orianna Facility
7. You may be subject o personal or criminal liability if you violate this policy or company trademarks