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The Ten Commandments of Event Planning
Transcript of The Ten Commandments of Event Planning
Georgia Tech Student Center
Thou shall not have an event just to have an event
Thou shall know who is coming
Thou shall know when it should happen
Thou shan't move forward without a space
Thou shall work with others
Thou shan't spend more money than you have
Thou shall know what will happen
Thou shall know what you need
Thou shall market the event
Thou shall always expect the unexpected
What are outcomes?
Let's have an event!
What is the purpose of your organization?
Determine the goals of the event.
Determine the outcomes of the event.
I'm glad you asked!
Start with the finish line in mind!
Do I want to come?
I want to have fun!
I'm not in your organization!
I want to learn something!
Day & Time
What else is happening on campus?
Academy of Medicine
The Ten Commandments
of Event Planning
these are the rules you have to follow
This is your budget
what if this is your budget?
Possible funding sources
who is speaking
what are they speaking on
who is the contact person
what needs do they have
Is a projector needed
How many microphones
Does someone need a lapel mic
Who is responsible for booking it
Affects on budget...
Do you have the funds to cover equipment costs
Does your speaker have fee/need accommodations
Are awards or prizes being handed out
Don't forget about volunteers!
Poster should convey the type of event.
Use every resource that you have available to you to market the event.
Paper & Clay
Word of Mouth
Set-up isnt' right!
Who has the cash bank?
Do we have tape? What about scissors?
Sound isn't working!
What! She has a flat tire?!?