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PPA Project Stream for Applicants 2014-15 w/ audio

(50 min) For individuals or non-profit organizations interested in applying for Project Stream funding through the Pennsylvania Council on the Arts

Matthew Serio

on 23 May 2014

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Transcript of PPA Project Stream for Applicants 2014-15 w/ audio

Pennsylvania Partners in the Arts
Project Stream Applicants

Application Deadline
Applications must be postmarked on or before

All funded project activities must take place between
September 1, 2014, and August 31, 2015
Must be an arts activity conducted for the benefit of the public (for profit organizations are ineligible); take place in the PPA Partner’s service region and have a public component.
PPA Project Stream Presentation Overview
Brief overview of the PA Council on the Arts (PCA)
Background on the PCA's Different Funding Streams
Project Stream Guidelines
eGrant : How it works and how to use it
Project Stream Criteria
Application Timeline
Partner Contact Information
Quality of
Artistic Product / Process / Service
0 - 35 points
Demonstrated knowledge of target audience
Appropriate budget
Welcome to the
Pennsylvania Council on the Arts
Presentation for
PA Partners in the Arts
Project Stream Applicants
Matthew Serio, PPA Program Director
Overview of the Pennsylvania Council on the Arts
The PCA is a state agency in the Office of the Governor, created by legislative act of the Pennsylvania General Assembly in 1966.
…to foster the excellence, diversity, and vitality of the arts in Pennsylvania and to broaden the availability and appreciation of these arts throughout the state.
The PCA accomplishes its mission through a combination of:
Grants to the arts;
Partnerships and initiatives;
Technical assistance to partners and applicants; and
Serving as a resource for arts-related information.
FiberArts International - Best Project 2012-13
Susan Corbett, Chair, Pittsburgh
E. Jeanne Gleason, Vice Chair, Johnstown
Pennsylvania Council on the Arts
Tom Corbett, Governor
Laura E. Ellsworth, Esq., Sewickley
Jeffrey W. Gabel, Gettysburg
Susan H. Goldberg, Philadelphia
Stephen J. Harmelin, Esq., Philadelphia
Gayle Isa, Philadelphia
Justin Laing, Pittsburgh
William Lehr, Jr., Palmyra
Sen. Charles T. McIlhinney, Jr., Doylestown
Rep. Tina Pickett, Towanda
Robert W. Pullo, York
Marilyn J. Santarelli, Dallas
Rep. Brian Sims, Philadelphia
Lee Steadman, Erie
Paula A. Vitz, Red Lion
James A. West, Jr., Pittsburgh
Sen. Anthony H. Williams, Philadelphia
Jen Holman Zaborney, New Cumberland
Chairs: Sen. Jay Costa (D, Allegheny County)
Sen. Patrick Browne (R, Northampton/Lehigh Counties)
Rep. Stan Saylor (R, York County)
Rep. Tim Briggs (D, Montgomery County)
Pennsylvania Legislative Arts & Culture Caucas
State Appropriation: 45-Year History
The purpose of the caucus is to develop and provide its members:

access to the latest research,
briefings on current arts and culture issues,
input and analysis on legislation, and
issue-specific talking points and press materials for the public and media

The caucus has 86 members and is the largest caucus in the legislature.
Arts Projects &
The Three Policy Pillars of the PCA
The PCA operates on three policy pillars that enable the PCA to be more effective in serving the entire state through the arts. These are:
The Citizen at the Center – Grantees as Partners in serving our fellow Pennsylvanians
Decentralization of the grants process and delivery of services
Information as the new Arts Grant
Entry Track
Formula funding is based on advisory panel review assessment, organization’s fiscal size, and past PCA award (if any)
Application is based on past performance, rather than projections
Apply and panel review every year
One year of arts activities / programming
Over $200,000 average fiscal size (three year average of operating budget)
Entry point for Arts Organizations & Arts Programs (AOAP)
Apply direct to the PCA
Arts Organizations &
Arts Programs (AOAP)
Three-year application, interim application in the off years
Formula funding is based on advisory panel review assessment, organization’s fiscal size, and past PCA award
Application is based on past performance, rather than projections
Invited to apply to the PCA after being in Entry Track
Ongoing support for about 280 organizations
Over $200,000 average fiscal size (three year average of operating budget)
Pennsylvania Partners in the Arts
Goals of the PPA
Expanding constituent access to the arts
Encouraging and supporting local decision- making
Increasing awareness of & advocacy for government support & funding of the arts at a the local & state levels
Enabling the PCA to provide increased assistance to its broad constituency throughout the state
13 regional partners serving all 67 counties in PA
Implemented in 1997
Re-grant funds to support a wide variety of local and community art activities
Background on the PCA's Different Funding Streams
Project Stream
Apply to a regional PPA Partner
Under $200,000 average fiscal size (three year average)
Apply and panel reviewed every year
Application is for a future project that has not been completed yet
Formula funding is based on advisory panel review assessment, request amount, and funding available

Program Stream
Invited to apply to a regional PPA Partner after two to three years of consistently high panel scores
Ongoing support for about 325 organizations
Under $200,000 average fiscal size
Two-year application, interim application in the off year
Application is based on past performance, not future projections
Formula funding is based on advisory panel review assessment, organization’s fiscal size, and past PCA award

Request Amount
Grant requests may not exceed

This is a change from previous years of $3,000.
The average grant last year was $1,400.
Panel Process
Reviewed on the established criteria; need is not a criteria
Panelists rotates from year to year – don’t rely on being well known
Application is the principle source of information for review
Application should be clear, complete and compelling
The responsibility for making a case rests entirely with the applicant
Applicants may receive little or no support if information is missing, incorrect or unclear.
Funds may Not Be Used For the Following
Capital expenditures, equipment costing $500 or more per item;
Activities for which academic credit is given;
Activities that have already been completed;
Activities that have a religious purpose;
Performances and exhibitions not available to the general public;
Performances and exhibition outside Pennsylvania;
Cash prizes and awards;
Hospitality expenses, i.e., receptions, parties, gallery openings;
Lobbyists’ payments;
Activity Period
Friday, June 20, 2014
Arts projects conducted with or in venues owned and/or operated by organizations or programs the PCA already supports through the PPA Program Stream, AOAP Track or the Entry Track are eligible for support.
Arts projects not conducted with or in venues owned and/or operated by organizations or programs the PCA already supports through PPA Program Stream, Arts Organizations & Arts Program (AOAP) Track, or the Entry Track.
Project Stream applicants MAY apply for the following: Arts in Education Residencies; Preserving Diverse Cultures; and Professional Development and Consulting
Project Stream applicants MAY NOT apply within in the same grant period for: Program Stream; AOAP; or Entry Track.
The applicant if an individual, must be at least eighteen years old.
Matching Requirement
First and second time a grant is awarded PPA Project Stream recipients are not required to match the request amount.
Third time (and thereafter) recipients must show a 1:1 cash match of funds requested
PCA funds may not be used as match for other PCA funds.
Funding Process
PPA Partner’s Board of Directors review the advisory panel’s recommendations prior to making their funding decisions.
PPA will notify the appropriate legislators before applicants
Award agreements with conditions, restrictions, and changes
Using eGrant
Access to the Arts
0 - 35 points
0 - 30 points
Quality of the work represented by the work sample, support materials, and/or venue of activities (if applicable)
Quality of the project goals and measurable objectives that address the project goals. Project goals may include an artistic product (such as a performance, exhibition or other public event) or artistic process or service (such as classes, workshops, etc.)
Quality of the artist(s) and others principally responsible for the project
Effective plans to reach general public, including target audience
Ability of staff, volunteers and/or board to effectively manage and implement programming
Evidence of developing other support, such as business support, in-kind support, and shared services (if applicable)
Project Stream Criteria
Answer the questions asked
Narratives & Support Materials
Use support materials – Required vs. Suggested
Don’t assume people know who you are and what you do
Have your PPA Partner look it over before you submit it
Have someone from outside the organization or field read the narrative
Application Timeline
June 20, 2014 - Postmarked application due date.

July-Aug., 2014 - Partner Advisory Panels meet.

Sept.-Oct., 2014 - Applicants are notified and grantees
are invited to attend award ceremonies

- Award agreements are due to PPA Partners.

Sept. 1, 2014 - Grant activity period begins.

Aug. 31, 2015 - Grant activity period ends.

Sept. 30, 2015 - Postmarked final report due date.
Berks Arts Council
- Serves: Berks, Lancaster, Schuylkill
Address: P.O. Box 854, Reading, PA 19603-0854
Contact: Karen Haver, Executive Director
Phone: 610-898-1930 Email:

Bradford County Regional Arts Council
- Serves: Bradford, Columbia,
Lycoming, Sullivan, Susquehanna, Tioga, and Wyoming
Address: 601 Main Street, Towanda, PA 18848-1613
Contact: Cat Badger, PPA Program and NTPAIE Coordinator
Phone: 570-268-2787 Email:

Community Partnerships RC&D
- Serves: Juniata, Mifflin, Montour,
Northumberland, Perry, Snyder, and Union
Address: 23 North Main Street, Lewistown, PA 17044
Contact: Molly Bolick, Cultural Coordinator
Phone: 570-490-6393 Email:

Cultural Alliance of York County
- Serves: Adams, Franklin, Fulton, and York
Address: 14 West Market Street, York, PA 17401
Contact: Mary Anne Winkelman, President
Phone: 717-812-9255 Email:

Elk County Council on the Arts
- Serves: Cameron, Clarion, Elk, Forest,
Jefferson, McKean, and Potter
Address: 237 Main Street, Ridgeway, PA 15853
Contact: Abbi Peters, Executive Director
Phone: 814-772-7051 Email:

Erie Arts & Culture
- Serves: Crawford, Erie, Mercer, Venango, and Warren
Address: 3 East 4th Street, Suite 10, Erie, PA 16507
Contact: Melinda Meyer, Grants Manager
Phone: 814-452-3427 Email:

Galaxy, the Arts in Education Program of CIU 10
- Serves: Centre, Clearfield,
Clinton, and Huntingdon
Address: 345 Link Road, West Decatur, PA 16878
Contact: Kristen Baughman-Gray, Program Coordinator
Phone: 814-342-0884 x3569 Email:
Greater Philadelphia Cultural Alliance
- Serves: Bucks, Chester, Delaware,
Montgomery, and Philadelphia
Address: 1315 Walnut Street, Suite 732, Philadelphia, PA 19107
Contact: Tracy Buchanan, Grants & Program Coordinator
Phone: 866-526-8689 or 215-399-3525 Email:

Greater Pittsburgh Arts Council
- Serves: Allegheny, Beaver, Butler,
Fayette, Greene, Lawrence, and Washington
Address: 810 Penn Avenue, Suite 600, Pittsburgh, PA 15222
Contact: Anne Mulgrave, Manager of Grants & Accessibility
Phone: 412-391-2060 x238 Email:

Jump Street
- Serves: Cumberland, Dauphin, and Lebanon
Address: 100 North Cameron Street, Suite 108, Harrisburg, PA 17101
Contact: Melissa Snyder, Chief Operating Officer
Phone: 717-238-1887

Lehigh Valley Arts Council
- Serves: Carbon, Lehigh, and Northampton
Address: 840 Hamilton Street, Suite 201, Allentown, PA 18101
Contact: Marilyn Roberts, PPA Coordinator
Phone: 610-437-5915 Email:

Pennsylvania Rural Arts Alliance
- Serves: Armstrong, Bedford, Blair,
Cambria, Indiana, Somerset, and Westmoreland
Address: PO Box 9, Loretto, PA 15940-0009
Contact: Rebecca Catelinet, Executive Director
Phone: 814-472-3927 Email:

Pocono Arts Council
- Serves: Lackawanna, Luzerne, Monroe, Pike, and Wayne
Address: 18 North Seventh Street, Stroudsburg, PA 18360
Contact: Tassy Gilbert, PPA Coordinator
Phone: 570-476-4460 Email:

PA Partners in the Arts Contact Information
Goal I (Adapt)
Re-aligning the infrastructure. Do what we do better.

Goal II (Adept)
Making our current efforts more effective and efficient to provide and enhance access to the arts for all Pennsylvanians.

Goal III (Adopt)
Broadening the role of the arts in Pennsylvania communities. Adopting policies and practices that will enable the PCA and the arts in Pennsylvania to move forward.
PCA Goals
Full transcript