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Technical Report Writing - Final

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by

Shady Emad

on 28 April 2014

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Transcript of Technical Report Writing - Final

Figures
Diagrams, Graphs, Sketches, Photographs and Maps
Text Of Report
Technical Report Writing

Equations
Numbered Consecutively as they appear with Arabic Numerals in Parentheses on the right margin -----
(1)
Supplements
Time To Say Good Luck !
Tables
Summarize Data in Rows and Columns
Preliminary Pages
ShaDy Emad
2014

Introduction
Gives The Necessary Background Information
Main Sections
Expand and Develop The Material In A Logical and Coherent Manner
Conclusion
Relating to and resulting from the material in the report
Recommendations
Emerge From The Conclusions Of The Report
References
Appendices
Contacts:

Shady.Emad91@gmail.cm
Facebook.com/macclourin
Twitter.com/Shady_3mad
Statement Of The Problem
Survey Of Background Information
Review Of Previous Work and Relationship to Current Project
Indication Of Scope
&
Limitations Of Study
Outline Of Materials Presented in the rest of Report
Description Of Purposes and Objectives
Methods Of Approach
Visual Aids support the content od the report and communicate information more effectively

They must be located in the text as close as possible after the first reference to them

A Sentence Referring to the figure or table is necessary in the report
The content od conclusion will be linked to the introduction
The conclusion places findings without any new materials
Contents
Figures
Tables
Symbols
Acknowledgements
Title Page
Abstract
Important for those who must act on the findings
May be worded in instructional language
Clear And Concise Summary of The Main Points
Reference To The Original Aim of the Report
Limitations and Advantages of Findings
Writer's Judgment and Evaluation
Application Of The Results
Context And Significance Of Information
Strategies, Procedures or Techniques for Solving the problem
Indication of further work which needs to be completed
Bibliography
References
V.S
Alphabetical Referencing
In The Text Of Report
Autor And Date in Parentheses ( ) ---
(Smith1992)
Page Number Included if Needed
In The Reference List
Alphabetical List
Author's Surname
Initials
Year
Title
Publisher
Place Of Publication
Advantages
Disadvantages
Allows Author and Date To be seen within the text of report
Saves Turning to a list at the end to find the name of the source
Provides An Alphabetical Reference List At the End
Creates Very Long Author-Date Entries if there are multiple Authors and Sources
Creates Repetition and Disruption to the text when the same source is used repeatedly
Means that inserting extra references into the text is easy
Numerical Referencing
In The Text Of Report
Consecutive Number In Square Brackets [ ] ---- [4]
In The Reference List
Numbered List
Author's Initials
Surname
Year
Title
Publisher
Place Of Publication
Advantages
Disadvantages
Prevents The Text from being Interrupted by wordy References
Prevents Constant Repetition of the Same reference - only an number needs repeating
Creates a non-alphabetical reference list at the end
Means turning to reference list to match a numerical reference to its source
Mullter, B. & Reinhardt, J.
1990,
Neural Networks: An Introduction,
,
,
,
Springer,
Berlin
,
,
,
,
B. Mullter & J. Reinhardt,
1990
Neural Networks: An Introduction,
Springer,
Berlin,
[4]
[Number]
May create Complications if an extra Reference needs inserting later
Material Incidental to the report
Supportive to the report
Too long to include
Too technical to include
Large Maps or Figures should be reduced to A3 Size where possible - Multiple Folding is Discouraged
Each Separate Appendix Should be Lettered - ( Appendix A )
Text page Numbering can continue to appendices OR the appendices can be numbered internally using the letter of the appendix and number of page within the appendix - (A1, A2, A3 ....)
Includes:
Author-Date
Harvard System
Endnote System
All Figures may be centered
Labeled in
Bold
with the appropriate Consecutive Number ----
Figure 2
Figures Are labelled at the BOTTOM
A dash ( - ) indicates no data
All Tables may be centered
Labeled in
Bold
with the appropriate Consecutive Number ----
لإTable 2
Tables Are labelled at the TOP
Can Begin on a new line and should be centered in the text.
In Series of Consecutive Equations, the equal signs (
=
) should be vertically Aligned
Referred to by either their Number Only ----
(2)
or with the abbreviation Eq. and the number ----
Eq. 2
10 = X + Y
15 = 2X + Y
Quotations
Technical Language
Visual Aids Supports The Content and Communicate Information More Effectively

They Must Be Located in the text as close as possible after the first reference to them.

A Sentence referring to the figure or table is necessary in the report
Pages 57 : 67
Quotes of Less than two lines (or 30 words) should be inserted within the text with single inverted commas ---- (
' '
)
Quotes of more than two lines should be set off from the body of the text in a separate block, indented ans single spaced - No Inverted Commas
Changes or Additions to a quote should be Placed in Square Brackets
Words Left out of a quote are indicated by three points of ellipsis (
...
)
Full transcript