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EMS Basics

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by

Jon Prins

on 7 May 2014

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Transcript of EMS Basics

is an EMS?
act
plan
check
do
what to do
and how to do it
do what we say we're going to do!
did everything go according to plan?
how can we do better next time?
policy
our commitment
responsibility
what's my role?
potential impact
aspects
objectives
& targets
trail map for success
training & awareness
managing information
document control
continual
improvement
know their role in EcoLogix
implement
inform
new ideas!
Employees
company wide policies & guidelines
long-term strategery
ensure adequate resources available
Corporate Office
liaison with corporate and third parties
property specific policies & guidelines
goal setting & tracking
operational
training & outreach
Sustainability Department
understand & implement
consider
Significant Aspects

employee guidance
inform
new ideas!
Managers & Directors
monitor
& measure
demonstrating progress
record management
show me the evidence
auditing
quality assurance
prevent & correct
vigilance
management review
complete the cycle
regulatory
compliance
continual
improvement
pollution
prevention
element of an organization’s activities or products or services that
can interact
with the environment
any
positive
or
negative
change
to the environment wholly or partially resulting from an organization’s aspects
economics
balanced with
environment
knowledge is power
Training ensures that
ALL
staff
are aware of:
emergency programs and procedures
occupational health & safety issues
injury & illness prevention programs
the environmental impacts of their work
their roles & responsibilities

Before beginning work, all employees go through
New Hire Orientation
. Other training methods include:
departmental training (OTJ) for special requirements
weekly pre-shift environmental & safety topics
one-off training as necessary
annual refresher training
Training Records
proper documentation and retention of training records is required to demonstrate that adequate training is accomplished.
ISO:14001 requires
...
Defined responsibilities and training to ensure competence
.
monitoring & measuring
are key to demonstrating continual improvement
some things we measure
:
percentage of employees trained
number of emergency drills
WWTP daily effluent flow
number of regulatory violations
ecometrix (resource tracking)
Process measures
...
leading indicators

measure
activities
example: percentage of employees receiving training

Outcome measures
...
lagging indicators
measure
results
example: pounds of recycling collected
Effective measurement systems
use a
combination.

If a successful training program is implemented...

it should lead to an improvement in lagging indicators, e.g. increased recycling.
quantifiable short term goals
to achieve objectives

eco
metrix
consumption, purchase and/or disposition of
:
electricity
petroleum
propane
water
haz/uni-waste
solid waste
recycling
sustainable cuisine
susatainble retail
no.
2 reportable sanitary sewer overflows
other?
yes
eco
metrix is up to date.
review internal audit nonconformances
90%.
Propane use remained the same.
tbd
yes.
yes.
Framework
that enables an
organization to
proactively manage
and reduce their
sustainability

impacts

Why?
to ensure that actual or potential compliance issues and EMS nonconformities are addressed quickly and effectively using a formal corrective-action process.

How?
Nonconformance, corrective and preventive action steps are to:

Identify the problem

Investigate to identify the root cause

Come up with the solution

Implement the solution

Document the solution

Communicate the solution

Evaluate the effectiveness of the solution

Focus on correcting and preventing problems. Preventing problems is generally cheaper than
fixing them after they occur.
Examples of entries:
An element of ISO 14001 not implemented
Procedures not developed or not implemented
Failure to take corrective or preventive action
Several or repetitive minor non-conformances

Corrective
action fixes the immediate problem (e.g., repair a leaking valve)

Preventive
action is designed to stop the problem occurring again, or stop problems before they happen (e.g., improved maintenance procedures)

Effective preventive actions are a key to CONTINUAL IMPROVEMENT

root cause analysis (RCA)
example:
Environmental monitoring results not submitted to government on time

Possible root causes:
Responsibility for reporting not clearly communicated
Inadequate training or awareness of reporting schedule requirements
Written procedure not available
Insufficient supervision and checking

What on
Management
Environmental
System
Xanterra's EMS is called
long term & tied to corporate wide goals
ISO 14001
EcoMetrix
Full transcript