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Timeline: Enhancing M&E Capacity of GPH Agencies

A visual representation of the development of M&E for Performance-informed Budgeting

PME UNICEF Philippines

on 1 September 2015

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Transcript of Timeline: Enhancing M&E Capacity of GPH Agencies

The Government of the Philippines (GPH) launches the performance-informed budgeting (PIB).
Taking that first step...
PIB is a budgeting approach that uses
performance information
to assist in deciding
where the funds will go.
PIB aims to improve the efficiency and effectiveness of public expenditure by
linking the funding to the results
, making systematic use of performance information in resource allocation and management.
“It is a painful situation if we don’t know what happened to funds that were budgeted and spent. It would be difficult to allocate even just one peso if we don’t have accurate information.”

Undersecretary Mario L. Relampagos Department of Budget and Management (DBM)
Where was it spent?
Why was it spent there?
What did it achieve?
UNICEF meets with Undersecretary Mario Relampagos and Undersecretary Laura Pascua of the Department of Budget and Management (DBM).
To better implement PIB, GPH needs to
track outcomes
and have
verifiable evidence
whether or not they are achieving their intended results against the resources spent.
This requires the
strengthening of monitoring and evaluation (M&E) capabilities
in the GPH to directly support the performance-informed budgeting.
February 1, 2013
UNICEF drafts a project proposal, the first of many.
Working Title:
Getting Engaged with the Local Government Units (LGUs): Active Partnership in Closing the Gap of Millennium Development Goals (MDG) Targets
Proposed Activities:

M&E capacity-building of DBM staff;

Creation of M&E units in the agencies;

Development of system to track information through performance monitoring indicators as outlined in the Organizational Performance Indicator Framework (OPIF);

Budget allocation for tracking information on performance monitoring; and

Budget allocation for tracking information for evaluation.

February 20, 2013
Working Title:

Strengthening DBMs’ Capabilities in Monitoring and Evaluation of the Major Final Outputs (MFOs), Performance Indicators (PIs), and Programs, Activities, Projects (PAPs) towards Achieving Sector Outcomes
March 11, 2013
DBM meets with UNICEF
to further clarify the proposed project.
March 15, 2013

Monitoring and evaluation of activities must be strengthened within government agencies, but this requires retooling and improving the capabilities of GPH personnel first.

Both organizations come to an agreement:
Outputs of the proposed project:

M&E capacity assessment of agencies as basis in preparing the Policy Paper on M&E;

Orientation and review of M&E capacity assessment tool, which will be used to capture the current M&E situation of the agencies;

Policy Paper to discuss, among other things, the need to strengthen M&E;

Competency-based standardized training on M&E, with possible participation of National University of Singapore (NUS); and

Preparation of agencies’ M&E Plans.

UNICEF holds internal meeting to further enhance the project proposal.
May 7, 2013
May 8, 2013
DBM and UNICEF meet with NEDA and CSC/CSI to discuss the scope and main components of the project.

The emerging items that would be covered:

Capacity Assessment Tool on M&E; and

Training on M&E covering the development of modules, Training of Trainers on M&E, cascading of training to other agencies, and support to GPH Agencies after the M&E training.

UNICEF finalizes the project proposal.
May 14, 2013
Technical Assistance (TA) on Enhancing Monitoring and Evaluation Capabilities in GPH Agencies
Such strengthening of M&E capabilities will require the improvement in the capacity of GPH agencies on
data generation, analysis, and reporting of results information as basis for decision-making.
Component 1:

Assessment and Strengthening or Organization of the M&E Unit in GPH Agencies

This component, which will assess the current M&E capacity towards the establishment of M&E units in GPH agencies, will have the following outputs:

M&E Capacity Assessment of the agencies;
Policy paper on strengthening/establishing the M&E Unit in GPH agencies; and
DBM Circular Letter providing for the establishment and/or strengthening of M&E units in GPH agencies.

Component 2:
Competency-Based M&E Training

This component is focused on developing and delivering a competency-based M&E training module to aid in the capacity building of GPH agencies, in coordination with internationally recognized institutions.

This initiative will focus on enhancing the capabilities of personnel at DBM, NEDA, and GPH Agencies on the knowledge and skills in
promoting and implementing results-based public sector management
particularly on
results-based planning, results-based budgeting, and results-based monitoring and evaluation.
in the

- DepEd

• DBM and NEDA will participate in the conduct of capacity assessment as part of the learning-by-doing training;

• Development of the M&E Capacity Assessment Tool to provide a quick “snapshot” of the current situation of the agencies;

• DBM will study and review the various options towards ensuring a stable and objective M&E Unit;

• A DBM circular memo would be needed to effect the necessary changes in creating a separate M&E Unit; and

• Add two more agencies to the project.

DBM discusses aspects of the TA with UNICEF.
May 30, 2013
School of Public Policy from National University of Singapore (NUS) creates Executive Program Proposal for the M&E Training.
Lee Kuan Yew submits a proposal for the project.
May 31, 2013
Proposed Modules for the M&E Training

Module 1:

Enhancing governance effectiveness through M&E and performance
management and measurement systems

Module 2:
Overview of Results-Based Performance Management System in the

Module 3&4:

Evaluation and Monitoring Tools – Theory and Practice

Module 5:

Case Study – Evaluation of UNICEF Programme in the Philippines

Module 6:
Case Study – Evaluation of a World Bank Programme in the Philippines (KALAHI CIDSS)

Module 7:

Case Study – Mid-Term evaluation of the ADB Conditional Cash
Transfer Programme

Module 8:
Data Collection and Maintenance for Performance Management

Module 9:

Making Use of M&E Results

Module 10:
Participants’ Presentations on Action Plans

UNICEF revises the proposal.
Implementation of TA would be more strategic if dovetailed with the ongoing rationalization program of all government agencies;

The design of the TA should complement other initiatives in enhancing M&E capacity; and

The rationale for the TA must be expanded to include implementation, monitoring and evaluation, or the entire development cycle.

Further refinements on the project were recommended.
June 2013
January 2013
UNICEF presents a draft of the M&E Capacity Assessment Tool to DBM.

The M&E Capacity Assessment Tool is a
data collection instrument
that will provide a snapshot of the current M&E status of each implementing agency.

August 22, 2013
Guide questions were integrated for each of the three main parameters with separate instruments for
, guide for
focused group discussion
(FGD), and
interview guide
August 30, 2013
DBM proposes revisions on the M&E Capacity Assessment Tool and raises concerns to be discussed with UNICEF and NEDA.
September 6, 2013
UNICEF conducts internal meeting to review the draft M&E Capacity Assessment Tool.
September 9, 2013
DA, DPWH, DA, DENR come onboard the project.
A total of
8 implementing agencies
(IAs) and 2 oversight agencies will be part of the project.
September 10, 2013
DBM, NEDA, and UNICEF discuss possible improvements on the project.
September 10, 2013
UNICEF releases a revised M&E Capacity Assessment Tool.
M&E Environment
This component will assess the overall state of current resources and the conduciveness of the environment for M&E in the organization.
September 13, 2013
UNICEF conducts pilot test of the tool on the Early Childhood Care and Development (ECCD) Council.
September 26, 2013
DBM, NEDA, and UNICEF update the project schedule.
October 2013
DBM and NEDA undergo a preparatory workshop.
December 10, 2013
USEC Laura Pascua calls for a meeting with personnel from DBM, NEDA, and UNICEF.
The participants gained a better understanding on the existing M&E mechanisms at NEDA and DBM as well as the context of the constraints and challenges in strengthening results-based monitoring and evaluation.

• Creation of a joint DBM and NEDA Office Order specifying the organization of a Steering Committee, Technical Working Group (TWG)/Core Team, and Assessment Team;

• The results of the M&E initiative will be reported to the ICC, DBCC, Cabsec, NPMC/RPMES, among others; and

• UNICEF will provide assistance in documenting the M&E initiative with the help of a knowledge management expert.

December 10, 2013
DBM, NEDA, and UNICEF draft the Memorandum of Agreement (MOA).
December 19, 2013
USEC Relampagos, USEC Pascua, and UNICEF review the arrangements for the training-workshop on M&E capacity assessment, the tripartite MOA, and the preparation of the Policy Paper on M&E.
February 11, 2014
Drafting of the Policy Paper on M&E.
DBM conducts M&E profiling of implementing agencies.
February 21, 2014
February 27, 2014
DBM, NEDA, and UNICEF discuss 1st draft of the Policy Paper.
“Making the Case for Results-Based and Evidence-Based Information”

The Policy Paper aims to achieve the following:

• To present the
current limitations and recommendations
towards overcoming the organizational constraints in generating and reporting of the needed information for better decision-making; and

• To serve as the
government-wide guide in the organization and operation of the Performance Management Unit (or M&E Unit)
towards further improving the performance of the national government agencies (NGAs).

March 11, 2014
UNICEF holds a training-workshop for DBM and NEDA on the conduct of the M&E Capacity Assessment.
March 27-28, 2014

The 2-day workshop aimed to prepare DBM and NEDA in undertaking the M&E capacity assessment of the 8 implementing agencies, as well as to finalize the tools (FGD, survey, interview guide) to be used in the assessment.

“While the government is pouring resources in the implementation of policies, programs, and projects, we may not be devoting the needed resources in generating information that will help us make informed and intelligent decisions. Are the resources being spent leading to the delivery of outputs and achievement of outcomes for the benefit of each Filipino?”

- Undersecretary Mario L. Relampagos, DBM

DBM, NEDA, and UNICEF assess the M&E Capacity of the implementing agencies.
DBM and UNICEF convene in a two-day workshop to analyze the initial results of the M&E Capacity Assessment of the 8 implementing agencies.
May 26-27, 2014
M&E Data Management
This component will look into the systems, processes, and mechanisms through which data is collected, verified, and transformed into useful information, as well as the sources of this data.
M&E Information Use
This component will assess how M&E results and information are disseminated and communicated, and the extent of utilization of M&E results and information in the organization's governance processes.

• To gain insights on the general status of M&E systems in oversight and implementing agencies;

• To have an assessment of agencies response to OPIF and similar mechanisms;

• To have a bird’s eye view of the UNICEF TA aimed at enhancing the M&E capacity in GPH agencies;

• To refine and finalize the draft M&E capacity assessment tool; and

• To gain common appreciation of the analytical framework and key assessment indicators/information.

Enhancing the project proposal...
Moving the project forward...
DBM releases Department Order 2014-4 on the creation of a TWG.
April 4, 2014

• MOA will be reviewed by a small DBM group composed of personnel from Systems and Productivity Improvement Bureau (SPIB) and Organization, Position Classification and Compensation Bureau (OPCCB);

• Training of DBM and NEDA personnel in the conduct of M&E assessment would be undertaken during the 1st week of March 2014;

• DBM Policy Paper on M&E Unit to be prepared and will consider the twin perspective of DBM as an agency and DBM as an oversight agency;

• Results of the M&E capacity assessment of 10 Agencies will be integrated into the finalization of the preliminary policy paper; and

• Policy paper will be issued within 2014 for possible integration on the preparation of the 2015 budget of agencies.

UNICEF refines the structure of the M&E Capacity Assessment Tool.
Department of Agriculture
Department of Transportation and Communications
Department of Health
Department of the Interior and Local Government
Department of Education
Department of Environment and Natural Resources
Department of Public Works and Highways
Department of Social Welfare and Development
DBM and UNICEF: Creative Visioning Workshop
June 5-7, 2014
Budget Integrity Report
DBM Undersecretary Relampagos calls for a meeting with UNICEF to review the budget integrity report.
July 23, 2014
The Budget Integrity Report aims to provide a
picture on how the budget has been utilized
towards achieving the government’s major final outputs.
April 2014
UNICEF and DBM conduct a 3-day strategic planning for the newly established M&E TWG UNIT.
DBM and UNICEF sign the MOA
August 27, 2014
UNICEF conducts one-week M&E training for DBM
September 1-5, 2014
enlisted the expertise of Frederic
Martin, co-president and founder of IDEA International, and Ada Ocampo, UNICEF Regional Adviser for Evaluation
Frederic Martin provides a brief explanation on monitoring and evaluation
DBM, NEDA, UNICEF discuss the Philippines National Evaluation Policy (PNEP) in a two-day workshop
October 9-11, 2014
Frederic Martin provides a brief explanation on monitoring and evaluation
Philippines National Evaluation Policy:

1. Aims to provide a framework for the purposive conduct of evaluations in the public sector in support of good governance, transparency, accountability, and evidence-based decision-making.

2. Emphasizes that the design/implementation of plans, programs, and projects should be based on evidence and should be supported by systematic, rigorous, and impartial evaluation for accountability, learning, and improvement.

3. Will govern the practice and implementation of M&E in the country towards ensuring sustainable development effectiveness.
Present day...
DBM issues National Budget Memorandum (NBM) 123
January 28, 2015
Frederic Martin provides a brief explanation on monitoring and evaluation
Frederic Martin, co-founder of IDEA International, conducts briefing meeting with DBM and UNICEF
April 17, 2015
Frederic Martin provides a brief explanation on monitoring and evaluation
Frederic Martin presents the way forward for DBM and UNICEF in organizing and strengthening DBM's newly established

Philippines National Evaluation Policy:

1. Aims to provide a framework for the purposive conduct of evaluations in the public sector in support of good governance, transparency, accountability, and evidence-based decision-making.

2. Emphasizes that the design/implementation of plans, programs, and projects should be based on evidence and should be supported by systematic, rigorous, and impartial evaluation for accountability, learning, and improvement.

3. Will govern the practice and implementation of M&E in the country towards ensuring sustainable development effectiveness.
Proposed work plan includes:

1. Development and release of the M&E Policy and handbook;
2. Trainings/capacity-building of PMEB staff;
3. Organizational structure of PMEB, including roles/responsibilities of staff;
4. Technical review of evaluations; and
5. Assessment of M&E systems and action plans.
NEDA and DBM launch the National Evaluation Policy Framework
July 15, 2015
Photo caption:
L-R seated:
DBM Assistant Secretary Maxine Tanya Hamada, DBM Secretary Florencio Abad, NEDA Secretary Arsenio Balisacan, and NEDA Deputy Director-General Ronaldo Tungpalan.
L-R standing:
UNICEF OIC Deputy Representative Margaret Sheehan, Dr. Ruperto Alonzo, OP-PMS Undersecretary Herminio Bagro III
Manila, 15 July 2015 –-- The National Economic and Development Authority (NEDA) and the Department of Budget and Management (DBM) recently signed the National Evaluation Policy Framework that will govern the practice of evaluation in the public sector. The said framework, developed by NEDA and DBM with support from UNICEF, is intended to be applied to programs and projects being implemented by all government agencies and will initially be piloted in eight agencies. Using standardized evaluation procedures, projects and programs nationwide will be assessed in terms of efficiency, outcomes and impacts to ensure that they are achieving the intended developmental results and are beneficial to the country. In her speech, Margaret Sheehan, UNICEF OIC Deputy Representative, recognized the visionary initiative and diligent work of NEDA and DBM in the formulation of the policy.
“UNICEF remains committed to working with the government towards equity-focused results, increased transparency, and stronger accountability in public policy and expenditure—ultimately for the benefit of the Filipino children.”
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