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Learning Abroad 101 for Academic Advisors

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Learning Abroad

on 18 May 2017

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Transcript of Learning Abroad 101 for Academic Advisors

Where will go?
1
LEARNING ABROAD
COMPARE
PRIORITIZE
SEARCH
FINANCE
PLAN
RESEARCH
U of U Faculty-Led
GPA: 2.5 - 3.0
Credit: U of U
Terms: Summer
Spring Break
Fall Break
Winter Break
Affiliate Program
GPA: 2.5 - 3.5
Credit: Transfer
Terms: Full Year
Semester
Summer
U of U Exchange
GPA: 2.5
Credit: U of U
Terms: Full Year
Semester
U of U
Asia Campus
GPA: 3.0
Credit: Transfer
Terms: Full Year
Semester
GROUP
INDIVIDUAL
PROGRAM TYPES
CHOOSING A PROGRAM
3. PERSONAL
2. FINANCIAL
1. ACADEMIC
4. PROFESSIONAL
1. Learning Abroad Office


3. Outside Affiliate Websites
An estimated $200,000 in scholarships is awarded annually, and an average of 25% of eligible applicants receives an award!

Student Fee Learning Abroad Scholarship
Office for Global Engagement Diversity Scholarship
Office for Global Engagement Social Media Scholarship
Office for Global Engagement Merit Scholarship (Summer Programs Only)

Applying is easy! Apply on-line through your program application.


Outside Scholarship Opportunities:
Gilman
Boren
Scholarship Search Engines:
studyabroadfunding.org
studyabroad.com
Other external scholarships

Other Scholarships: Check with your scholarship provider about applying your scholarship to learning abroad programs.
Flight
IDENTIFY YOUR GOALS
DETERMINE YOUR ACADEMIC NEEDS
START THE SEARCH
BEGIN AN APPLICATION
Passport & Visa
APPLY
Passport: Make sure that your passport is valid at LEAST six months AFTER your anticipated return date.

Visa: Ensure that you understand the entry requirements for your destination(s)
Some countries require a consulate visit to obtain a visa
Wait to purchase a flight until you have been officially instructed by your program!
LEARN
U of U Transfer
Credit & Grades
Grades factor into CUMULATIVE GPA
Treated just like courses on campus
Grades factor into TRANSFER GPA
Courses need to be pre-approved
(Depends on your program type)
*Special Note for Graduating Seniors
1. Know your deadline (varies by program)
2. Find your program in http://learningabroad.utah.edu/
3. Fill out the Learning Abroad online application
Statement of purpose
Letter of recommendation (depending on program)
Complete the Initial Payment
4. Start a second application (Affiliate & Exchange)
5. Review the Withdrawal Policy
Application
Learn more about #uofu student experiences by joining our #utahabroad virtual community!
Insurance
Students will be automatically enrolled in CISI (International Medical & Security Evacuation Insurance)
Currently $39.25 per month
For non-credit University travel, students and staff should use the new Travel Registry
http://global.utah.edu/international-travel/
Payment Structure

Initial Payment
:
$500 at time of application
Secondary Payment
:
Pay to U of U
CISI Insurance
Tuition
Housing
Some expenses (depends on program)
Additional Expenses

Paid by the student (variable)
LEARNING ABROAD SERVICES
Faculty-Led
Affiliate
Initial Payment
:
$500 at time of application
Secondary Payment
:
Pay to Affiliate
Tuition
Fees
Housing
Some expenses (depends on program)
CISI Insurance:

Pay to U of U
Additional Expenses

Paid by the student (variable)
(By type of program)


Advising services & Learning Abroad 101
Direct links to 100s of schools and universities worldwide
Opportunities for professional development and networking abroad
Assistance in finding international research opportunities
Options for community engagement activities
Re-entry activities to help you utilize your experiences on campus and after graduation
Application assistance and processing
Handouts and digital materials to help you prepare for your experience including the Learning Abroad Handbook, website, and our virtual community
Coordination with financial aid and scholarships
Access to learning abroad scholarships (Over $200,000 per year!)
Assistance with national scholarship competitions
Course registration (if applicable) and International Requirement reporting
Online pre-departure orientation and workshops
Basic visa and passport advising
Insurance enrollment and coordination
Security, Safety, & Health Assessments of all programs
24/7 Emergency Hotline & emergency response
The Office of the Registrar approves the petition process if you are taking more than 10 of your last 30 credits outside of the U of U

You should still be enrolled during your Learning Abroad program
Necessary for course registration
Necessary for scholarship eligibility

Transcripts from your Learning Abroad program may be delayed
*Requirements for the Baccalaureate International Requirement
U of U Approved Learning Abroad Program

Earn 3 or more credits

Successful completion of the course

Usually, IR credit appears on DARs the semester after your program is completed
Union 159, Monday - Friday, 8am to 5pm
2. Learning Abroad Website
SCHOLARSHIPS
FINANCIAL AID
&
Most federal financial aid can be applied to U of U learning abroad programs.
Meet with your financial aid counselor to determine eligibility
Complete the required forms BEFORE you depart
Ask when your financial would be disbursed
Plan to pay for some costs BEFORE your financial aid is disbursed
Airfare
Passport and visa
Initial Payment
Other items as determined by program


BUDGET
On-Campus
$3,938
$640
$5,373
$1,998
$549
$12,498*
*Resident undergraduate tuition for 1 semester, based upon costs determined by the U of U Financial Aid and Scholarships office.

The costs are not necessarily indicative of all programs, and reflective of the spending of all students.

http://financialaid.utah.edu/paying-for-college/cost.php
18 weeks
Oct. 1st /Mar. 1st
$3,938
$156
Affiliate: Spain
17 weeks
$500
$500
(4)
$146
Airport pick-up available
(Learning Abroad
+ CEA + StudyinSpain
(Learning Abroad
+ JASSO)
Oct. 1st /Mar. 1st
Orientation
On-site activities
Volunteering
17 weeks
$10,290
$1,300
$77
$800
$315
With Meal Plan option
$1,325
$578
$95
$15,491*
*Based up the average of a low and high cost estimate for the Spring 2015 Spanish Language & Culture program

The costs are not necessarily indicative of all programs, and reflective of the spending of all students

http://www.ceastudyabroad.com/programs/spain/granada/5363/overview.html
Exchange: Japan
$3,153
$600
With Homestay
$200
$700
$1,400
$1,500
$500
$100
$12,747*
*Based up the average of a cost estimate for the Spring 2014 exchange program to Kansai Gaidai

The costs are not necessarily indicative of all programs, and reflective of the spending of all students

http://www.kansaigaidai.ac.jp/asp/06_financial_information/01.html
SAMPLE
Please complete the card in your folder and give it to the presenter
Quiz Time!

Handbook & Checklist
Great reference before, during, & after your experience
Transfer Credit Process
Withdrawal Policy
Health, Safety, & Security
Meeting with a Coordinator
Learning Abroad Coordinators advise by academic major

Students going on U of U Learning Abroad Faculty-Led programs are NOT required to meet with a coordinator

If you meet with a Learning Abroad Coordinator, please:
Research program options and academic requirements in advance

Schedule an appointment at the front desk by asking in person, calling 801.581.5849, or emailing learningabroad@utah.edu

Come to the meeting with 3-5 specific options in mind

Bring your Learning Abroad 101 folder/handouts to your meeting
http://learningabroad.utah.edu/handbook/academic.php#PreApproving
TEAN
Amideast
USAC
University of Minnesota
Cambridge
CAPA
CEA
CIEE
DIS
ISA
Semester at Sea
Faculty-Led & Global Campus
Affiliate & Exchange
Check your Umail

Scholarships:
Upcoming Deadlines
Workshops
New scholarships

Applications:
Upcoming Deadlines
Incomplete Reminders
Approval Letters

Programs:
Upcoming Information Session
Program Updates

Events & Activities
Learning Abroad Fair
Global U Expo
Photo Contest
Instagram Competition
Film Festival
Volunteer Opportunities
Umail is the ONLY way Learning Abroad will contact you
Students are responsible for checking and reading their Umail
Receive important updates with information about:
https://apply.learningabroad.utah.edu
Global Campus & Exchanges
Initial Payment
:
$500 at time of application
Secondary Payment
:
Pay to U of U
CISI Insurance
Tuition
Fees
Housing and Meals Payment
:
Pay to host institution
Housing
Some expenses (depends on program)
Additional Expenses

Paid by the student (variable)
SAMPLE BUDGET

INTRODUCTIONS
BRIEF OVERVIEW
PROGRAM SELECTION
FINANCES
ACADEMICS
PLANNING
ROLES
ACTIVITY
QUESTION TIME
AGENDA:
Katrina Brown - Manager for Programs and Operations
Megan Randall - Learning Abroad Coordinator
Kathryn Timm - Learning Abroad Coordinator
LEARNING ABROAD TEAM
LET'S GO GLOBAL!
Left-side:
Top five reasons a student might
decide NOT to learn abroad
Get in groups of 5 to come up with a top 5 for the assigned topic in 5 minutes!

Right-side:
Top barriers to advising
for Learning Abroad
5 in 5 in 5
APPLICATION STAGES
ADDITIONAL INFORMATION
TOP FIVE ACADEMIC ADVISOR TIPS
Learning Abroad can be flexible
Encourage students to make the most of their time abroad by looking into Learning Abroad Badge Opportunities
Many scholarships and most financial aid resources are available
The early students can start to plan the better
Contact Learning Abroad if you have questions - we are here to support you!
Academic Advisor Tip: No one program option is best for every student - encourage students to explore the best fit for them!
Academic Advisor Tip: If a student's main priority is academics, then it can be helpful to ensure that students understand which courses they should take abroad, and which courses they should save for their time on campus.
Academic Advisor Tip: When searching for programs it is usually best to start with very general fields and then add in more fields to narrow down the results.
Academic Advisor Tip: Encourage students to apply for Learning Abroad Scholarships, the odds might be better than they think!
Academic Advisor Tip: There are no absolutes in budgets. Sometimes semester or year-long programs can be more cost-effective.
Academic Advisor Tip: Students are instructed to get twice as many courses approved for their time abroad as they plan to take to account for course changes, time conflicts, and over-enrollment. This is also a good way for students to confirm that their program is a good academic fit.
Academic Advisor Tip: If a student is waiting for information or has questions it is most likely in their Learning Abroad Application. Learning Abroad is also happy to help the student.
Thank
Roles

Provide infrastructure and administer programs
Advise students on Learning Abroad opportunities
Assist with applications, information, and resources
Encourage students to communicate with their academic advisors and other appropriate offices on campus
Discuss/enable Learning Abroad needs and goals
Provide pre-departure, on-site, and re-entry support

Encourage Learning Abroad as part of a student's degree plan
Approve education abroad courses
Understand and use Learning Abroad as a resource
Provide basic information about Learning Abroad
Explain DARS to students
Provide feedback to Learning Abroad about academic requirements, curriculum integration, and preferences based on the needs of your department

Complete all of the required steps for their chosen Learning Abroad Program
Follow-up on the required Financial Aid paperwork
Find course descriptions and syllabi for course pre-approvals
Take ownership of their education
Access and read UMail daily!
Read and understand their DARS
Meet with their academic advisors
Meet with their Learning Abroad Coordinator
Communicate – email, phone calls, face-to-face appointments
BE PROACTIVE….PLAN AHEAD!
Learning Abroad
Academic Advisors
Students
1
Student Story
a
September 20, 2017
11 am - 2 pm
Union Ballroom
Academic Advisor Tip: Students using Federal Financial Aid need to have a form signed by Learning Abroad and their academic advisor- encourage students to bring this to you before they leave.
2015-2016 Statistics
Global U Expo
Pre-Approving Transfer Credit in Your Department
Goal of pre-approval: students can determine BEFORE leaving, or even before committing to a program, whether they will be able to get credit they need for a program
Without pre-approval, students will have no guarantee that credits will transfer and as what they will transfer
Advisors should only approve credit for majors/minors in their own department
Tentative vs. final approval
Full transcript