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What is A Project Schedule?

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Kaitlin J

on 5 January 2015

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Transcript of What is A Project Schedule?

Project Schedule
Why is it Important?
Project Schedules can be one of the most vital steps in the web design process:

Allows you to monitor your project and track progress.
Assess time delays, important dates and milestones.
Manage your time effectively.
Make resources for the future.
When do I make this?
After meeting with your client, it's important for both of you to know what the Web Design Process is going to be in the upcoming weeks. So this is the time to start making a Project Schedule, for both your team and the client.

How-to-make a Project Schedule!
Step 1: Review Creative Brief
Step 2: Create Main Tasks
Step 3: Add Sub-Tasks
Step 4: Set up a Project Calender
Step 5: Create a Preliminary Estimate
Any Questions?
Other Resources:
What is A Project Schedule?
A detailed representation of the web design process of your project. The schedule tells you when each activity should be done, what has already been completed, and the sequence in which things need to be finished.
Main Components:
Discovery and planning
Content writing and assembly
Development and Programming
Beta testing and review
Site launch
Maintenance and Enhancements
Why Projects Over-Run the Projected Schedule
Example 2
Example of a Project Schedule Chart

Calculating Time
Create a range of values , then calculate the average of those values.
Base the range on how long it takes you to complete each task.
Break each task into sub-tasks to more closely estimate the hours.
Calculating Cost
(Mean Hours) x (Pay Rate)
Estimating Hours
This depends on the information that is gathered from the client.
Use the
scope of work
as a guideline.
The division of work to be performed under a contract or subcontract in the completion of a project, typically broken out into specific tasks with deadline.
Cost Summary
Use the mean hours for each task and multiply by the desired pay rate.
Schedule and Cost Summary

Scheduling is a Process
Educated Guessing
Review the schedule regularly
Monitor and control activities
Allocate resources
Assess time delays
Track progress
Schedule Inputs
Personal and Project Calenders
Compiling working days, shifts, and resource availability
Description of Project Scope
Determine key start and end dates
Understanding constraints and restrictions
Project milestones and client expectations
Activities and Resource Requirements
Determine additional project constraints
Understanding resource capabilities
Consider how holidays and staff vacations may affect the schedule
Project Risks
Allot additional time to deal with identified and unidentified risks
Schedule projects in distinct stages where finished components are delivered at the end of each stage.
The final polishing stage takes longer than anticipated
Time isn't calculated for error-corrections
What-if Analysis
Compare and measure the effects of different scenarios such as resources being delayed.
Resource Leveling
Rearrange the sequence of activities to address any changes in schedule
Critical Chain Method
Plan activities using the latest possible start and finish dates
This adds extra time between steps so managing disruptions doesn't over-run the project
Risk Multipliers
Adding extra time to certain tasks to offset a time estimation in your favor.
Project Review
Key Points
Using a project schedule can set realistic goals for the completion of the project
It is a visual way to communicate with your client effectively
It identifies and organizes the project tasks into a sequence of events
Helps the team understand the available resources, constraints, and risks
The end result is to link all steps in the best way to complete the project efficiently
5-15 wks
6-15 wks
1-2 days
2-6 wks
4-12 wks
2-10 wks
Content Writing and Assembly
Content Writing and Assembly overlaps with other stages, and includes:
Establish Key Messages and call-to-actions
Add, create, and edit content for the site
SEO Optimized text, headlines, captions
Development and Programming
Build development framework (html/css)
Build Database framework (php,mySQL)
Cross-browser testing
Mobile Optimization
Testing, testing, and more testing!
Beta Testing and Review
Test and Optimize user experience
Verify Functionality
Feedback and review from Client
Final Tweaks and polishing
Site Launch and Maintenance
Hand site off to the client
Provide source codes
There's always room for improvement and updates after initial Launch!
Discovery And Planning
Mock-ups based on Requirement Analysis
Review and Approve with Client
Preliminary Coding
Requirement Analysis
Contract that defines roles, copyright, etc.
Site Map
Allocate resources (fonts, stock photos)
Project Schedule Components
Preliminary Schedule Example
Project Schedule Estimate Example
Full transcript