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ILS - Case study

Overview Library Management System - implementation for Dutch Caribbean
by

Peter Hessels

on 2 April 2013

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Transcript of ILS - Case study

Suriname
Capital: Paramaribo
500.000 inhabitants
Languages: sranantongo, Dutch
Nationale Database Suriname
14 libraries participating Curaçao
150.000 inhabitants
Languages: Papiamento, Dutch
12 libraries (including Aruba) Aruba
107.000 inhabitants
Languages: papiamento, Dutch Bonaire
15.000 inhabitants
Languages: Papiamento, Dutch Sint Maarten
39.000 inhabitants
Languages: English, Dutch Consortium Wish to collaborate:
challenges in common
expertise exchange
Small organizations - limited staff
common language
Professional organization

Organized to a consortium:
Dutch Caribbean Library Association
Kick off March 2012 in Paramaribo
Constituency
Decide on scope Goals Cost efficiency
Efficient use of knowledge and competencies
Share knowledge and learn in consortium Analysis of collection Improved efficiency and services:

Overlap in collection
Complementairy collections
Overlap in collections
Logically one collection
Overlap in target groups
Collections on same geographic areas Dutch Caribbean Library Association
Consortium council (= all members) decide on policy and budget
Build trust - personal contacts

Cost per instititution depending on:
Size of the library
participation in the project One ILS - subproject Software Selection process

Arguments:
Knowledge already available
Knowledge building in own network
Sustainability- knowledge, infrastucture
Central server - central maintenance
Functionality: catalogue, Loans, OPAC
Extract records from other sources (WorldCat)
Extract records from each other/shared catalogue
Meta search over all collections
Standardization in training material
Standardization to MARC21 Approach in Software selection Defined functionality
Orientation on software
Review one vs review all
´Why not´ approach
Try, test, decide Implementation Export from `old` system
catalogue records
index files
users-loans
item/details

Test
conversion
functionality Training Librarians
IT staff
Management Involvement
Training material
Documentation Implications for customers Search through all collections
View availability remotely
Extend loans remotely
Explore other libraries

New customers from the internet What convinced the funder Joint operation
Working towards autonomy
training of local staff, organization of multi/country workgroups
Trust in consultants Consortium Wish to collaborate:
challenges in common
expertise exchange
Small organizations - limited staff
common language

Organized to a consortium:
Dutch Caribbean Library Association Consortium Wish to collaborate:
challenges in common
expertise exchange
Small organizations - limited staff
common language

Organized to a consortium:
Dutch Caribbean Library Association ABCD test site Demo University of Suriname Case

University of the Netherlands Antilles

Dutch Caribbean Library Association Sustainability Central server per country
Maintenance teams/networks
Training materials
Staff exchange?
Active role in FOSS community
Link up to international organizations
Show your innovations and new services ABCD Customization - databases
Customization - graphical elements
Input forms
Display formats
Import from Worldcat
Statistics and reports
Website development

Not in library system:
Financial management
Time registration
link to digitized materials (e.g. Digital Library of the Caribbean)
Full transcript