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Erasmus+ Leárgas KA3

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on 13 April 2017

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Transcript of Erasmus+ Leárgas KA3

Erasmus +
The programme supports international cooperation and explores the values of youth work and non-formal learning.

We hope that by participating in Erasmus + Youth Leaders, Young people and Youth Managers would be able to find connection to our priorities and objectives,
such as:
Learning mobility activities,
Increasing quality in youth work
Innovation and employability
Creating strong links between EU Programmes and policy.

We hope that together we will create great projects with an impact across the youth sector.
Providing opportunities in the Youth Field and Creating stronger links between the EU Programmes and policy.
Key Action 1
Mobility of Individuals
Key Action 2
Cooperation for Innovation and the Exchange of Good Practice
Key Action 3
Support for Policy Reform
Mobility of young people, volunteers, youth workers and youth organisations
How long?
How much?
What is it?
For whom?
Key Action 1
Youth Exchanges
European Voluntary Service (EVS)
Aims to enhance
Personal development
Language learning
Recognition (Youthpass)
Intercultural learning
Active participation
Professional development
International dimension of organisations
Youth Exchanges
European Voluntary Service (EVS)
Mobility of Youth Workers
What is a Youth Exchange?
Groups of young people from at least two countries meeting to exchange and explore the experiences and ideas on a range of topics
Young People aged 13 to 30, plus their Youth Leaders/Workers.

Minimum 16 and maximum of 60 participants (group leaders not included).

Minimum 4 participants per group (group leaders not included).

Who are Youth Exchanges for?
Duration
Exchange Activity can be between 5 and 21 days, excluding travel time.

Advanced Planning Visit: Maximum *2 people for 2 days, excluding travel time.
(*must include a young person - if young person must be >18yrs)

Project (including Preparation, Implementation, Evaluation, Dissemination) can be between 3 & 24 months.
How Much €uro
Organisational Support €39 per participant per day (€39x25x7) = €6,825

Exceptional Costs 2 young people passports (100% actual costs) = €180

APV accommodation x 1 pax (100% actual costs) = €70

Youth Exchange Budget Example:
20 young people
(10 Irish, 10 Dutch)
5 Leaders
(3 Irish, 2 Dutch)
Group size = 25
Travel Distance: Galway to Amsterdam return = 940 km

Travel (Exchange) 940km @ €170 per participant x 13 pax = €2,210

Travel (APV) 940km @ €170 x 1 person = €170
TOTAL POSSIBLE GRANT REQUEST €9,455
Programme Countries:
EU Member States;
EFTA countries; Macedonia; Turkey

Partner Countries Neighbouring the EU:
Eastern Partnership countries; Southern Mediterranean countries; Western Balkan countries;
Russian Federation.

* Check the category your partner org comes from*
Cooperation for the Exchange of Good Practices
How long?
How much?
What is it?
For whom?
Key Action 2
Strategic Partnerships
Youth

Aims to
Develop innovative projects
Support sharing of practice
Support high quality training, learning & outputs
Promote cross-sectoral partnerships
Develop long-term strategic partnerships.
Strategic Partnerships
Cross Sectoral Strategic Partnerships
Transnational Youth Initiatives


What is a Strategic Partnership?
Can be a reasonably simple cooperation project between small organisations

Can be a complex partnership aimed at developing and exchanging innovative practice and outputs across the field of education training and youth.



Non-profit organisations, youth associations or NGO's, Public Bodies, enterprises active in the area of Corporate Social Responsibility or informal groups of young people.

A minimum of 2 organisations from 2 different Programme Countries for partnerships in the Youth field
A minimum of 3 organisations from 3 different Programme countries for partnerships collaborating across the fields of education, training and Youth.

Strategic Partnership must take place only in the countries of the of the Participating Organisations

Applicant Organisations must be established in a Programme Country.
Who can participate in Strategic Partnership Projects?
Duration
Strategic Partnerships in the youth field can last between 6 months and 36 months.
How Much €uro
Strategic Partnership Project Example: Large-scale project
TOTAL POSSIBLE GRANT REQUEST €90,480
Programme Countries:
EU Member States;
EFTA countries; Macedonia; Turkey

Partner Countries may be involved
ONLY WHERE THEY PROVIDE AN ESSENTIAL ADDED VALUE
Have you ever thought about combining youth exchange and EVS project, and creating even stronger impact from your projects ?
Recognition of learning in youth exchange
http://goo.gl/DrHoXc

Léargas YouTube Channel
https://www.youtube.com/channel/UCBrK-UeNr4UjpiZ7RdAqR7Q/playlists


Links
Q&A
Movie
Crooked House - youth exchange
How long?
How much?
What is it?
For whom?
What is European Voluntary Service (EVS) ?
EVS enables young people to spend a period of time in another country as a full-time volunteer.
Young People aged 17 to 30 years

Projects may involve 1 or 2 volunteers, or up to the max number of 30 volunteers per project (provided the organisations are accredited)

Projects must have a minimum of two participating partner organisations – a sending organisation and a receiving (hosting) organisation.
Who is EVS for?
Duration
Standard EVS Activity: 2-12 months
Short-term EVS for young people with fewer opportunities: 2 weeks – 2 months
Short-term EVS involving groups of ten young people or more: 2 weeks – 2 months
Advanced Planning Visit (APV): Maximum 2 days, excluding travel time.
Project (including Preparation, Implementation, Evaluation, Dissemination) can be between 3 & 24 months
How Much €uro
EVS Budget Example
Group size = 4
Travel Distance:
Valencia, Spain, to Dublin = 1,604KM = €275
Prague, Czech Rep, to Dublin = 1468KM = €275
Chisinau, Moldova, to Dublin = 2571KM = €360
Kokkola, Finland, to Dublin = 2037KM = €360
Total Return flights for volunteers = €1,270
Travel (APV) 4 volunteers (all over 18) = €1,270


Organisational Support
€610 per participant per month (€610x4x12) = €29,280
Individual Suppor
t €125 per participant per month (€125x4x12) = €6,000
Linguistic Support
English language support offered by online service €0
Exceptional Costs
Visa costs and registration with GNIB Moldovan Vol €480
Contribution to accommodation on APV = €500

4 volunteers hosted in Ireland, from Spain (12 months), Czech Republic (12 months), Moldova (12 months) and Finland (12 months).
TOTAL POSSIBLE GRANT REQUEST €38800
Programme Countries:
EU Member States;
EFTA countries; Macedonia; Turkey

Partner Countries Neighbouring the EU:
Eastern Partnership countries; Southern Mediterranean countries; Western Balkan countries;
Russian Federation.


* Check the category your partner org comes from*
Mobility of Youth Workers
How long?
How much?
What is it?
For whom?
What is Mobility of Youth Workers?
Supports the professional development of youthworkers in the form of participation in seminars, training courses, contact-making events, study visits, a job-shadowing/observation period abroad in an organisation active in the youth field.
Youth Workers (no age limits but usually >18yrs)

Activities can have a maximum of 50 participants (including trainers and facilitators)
Who is Mobility of Youth Workers for ?
Duration
Activity can last from 2 days to 2 months, excluding travel time.

Project (including Preparation, Implementation, Evaluation, Dissemination) can be between 3 and 24 months
How Much €uro
Organisational Support
€74 pp/pd
(max. €1100pp)
= €74 x 32 people x 5 days = €11,840
Exceptional Costs
0
Special Needs Support
0
Youth Worker Mobility Budget Example:
30 participants
2 trainers
Group size = 32
8 x Ireland 100KM = €180 x 8ppl €1,440
6 x Madrid 1449KM = €275x 6 ppl €1,650
6 x Valetta 2520KM = €360x 6ppl €2,160
6 x Oslo 1624KM = €275 x 6ppl €1,650
6 x Paris 776KM = €275 x 6ppl €1,650
TOTAL POSSIBLE GRANT REQUEST €20,390
Programme Countries:
EU Member States;
EFTA countries; Macedonia; Turkey

Partner Countries Neighbouring the EU:
Eastern Partnership countries; Southern Mediterranean countries; Western Balkan countries;
Russian Federation.

* Check the category your partner org comes from*
Travel
Total travel amount 32 participants €8,550
6 international youth and educational organisations were interested in sharing practice on Youth Unemployment, The partnership consists of 36 participants from organisations in six countries (Denmark, Finland, France, Ireland, Sweden, the UK). The project will last for two years.
Co-ordinating
Participating
(€500 CO & €250 PO)per month €12,000.00 €30,000.00
(max 2,750 per month)
Project management & implementation
Transnational Project Meetings
Travel up to 1999km
€575 pp per meeting (10pax) 3 meetings in IE
€17,250.00
€0.00
Travel 2000km or more €760 pp per meeting (10 pax 2 meetings SE)
€15,200.00
€0.00
Intellectual outputs*
Researcher 30 days x €241
€7230.00
€0.00
Web Dev 20 days x €190
€3,800.00
€0.00
Multiplier Events*
Launch for 100 IE 50
€5,000.00
€0.00
Exceptional costs
€0.00
€0.00
Special needs support
Sub-totals
€60,480
€30,000.00
* Intellectual outputs and multiplier events must reflect tight qualitative criteria and will not always be granted. They are intended mostly to support very large-scale strategic partnerships which plan to result in very clear and high-quality outputs.
How long?
How much?
What is it?
For whom?
Transnational Youth Initiative
What is a Transnational Youth Initiative?
A project which is the idea of the young people, is set up , managed and implemented by the young people (with appropriate support)

Can be a blended mobility combining short-term physical mobility (less than 2 months) with virtual mobility

A Transnational Youth Initiative must reflect the full participation of the young people at all stages of the project

Transnational Youth Initiatives are expected to encourage active citizenship and entrepreneurship competences among the young people

Each partner must involve a minimum of 4 Young People aged 13-30

Groups involving young people under 18 years MUST have a COACH

A Transnational Youth Initiative in the youth field should involve a minimum of 2 organisations from different programme Countries

Non-profit organisations, youth associations or NGO's, Public Bodies, Enterprises active in the area of Corporate Social Responsibility or Informal groups of young people.

Transnational Youth Initiatives must take place only in the countries of the Participating Organisations.

Applicant Organisations must be established in a Programme Country
Who can participate in a Transnational Youth Initiative?
Duration
Transnational Youth Initiatives can last between 6 months and 36 months
How Much €uro
Transnational Youth Initiative project Example
Project management & implementation
TOTAL POSSIBLE GRANT REQUEST € 13,385
Programme Countries:
EU Member States;
EFTA countries; Macedonia; Turkey

Partner Countries may be involved
ONLY WHERE THEY PROVIDE AN ESSENTIAL ADDED VALUE
2 groups of young people from Ireland and the Netherlands. promoting and supporting positive mental health in both countries and to create an online workbook
The project will last for six months and will include 21 participants (Ireland – 8 young people plus 3 leaders; the Netherlands – 8 young people plus 2 leaders)
The project incorporates blended mobility: Dublin - Amsterdam 565 km
Co-ordinating
Participating
€500 per month (Co) (max 2,750 per month) €3,000.00 €1,500.00
€250 per month (participating org)
Project management & implementation
Transnational Project Meetings
Travel up to 1999 km €575 pp per meeting
IE travel for 1 mtg
€6,325.00
€0.00
8 passports @ €70 each IE group (young people with fewer opportunities) Coaching Support from Psychological services and Active Mental health orgs €2,000
€2,560.00
€0.00
If applicable
€0.00
Exceptional costs
€0.00
Special needs support
Sub-totals
€ 11885.00
€1500.00

Where
How long?
How much?
What is it?
For whom?
Cross Sectoral Strategic Partnership
What is a Cross Sectoral Strategic Partnership?
Similar in structure and design to a strategic partnership project

Defining element is the quality and level of co-operation across fields of Education, Training and Youth

Projects should involve concrete strategic outcomes, innovative practice, ICT and Open Educational Resources, recognition and more

Non-profit organisations, youth associations or NGO's, Public Bodies, enterprises active in the area of Corporate Social Responsibility or informal groups of young people.

A minimum of 3 organisations from different Programme Countries.

Strategic Partnership must take place only in the countries of the of the Participating Organisations

Applicant Organisations must be established in a Programme Country.
Who can participate in Cross-Sectoral Strategic Partnership Projects?
Duration
Strategic Partnerships (Cross Sectoral)can last between 24 and 36 months.
How Much €uro
Programme Countries:
EU Member States;
EFTA countries; Macedonia; Turkey

Partner Countries may be involved
ONLY WHERE THEY PROVIDE AN ESSENTIAL ADDED VALUE
Where
Budget Structure similar to Strategic Partnership

Application should be submitted within the field / sector where the greatest impact will happen.
Support for Policy reform
How long?
How much?
What is it?
For whom?
Key Action 3
Structured Dialogue
Aims to
Active participation of young people in democratic life
Encourage Transnational co-operation
Support sharing of good practice
Raise awareness about European policies
Promote meaningful dialogue between young people & policy makers
Structured Dialogue Projects
What is Structured Dialogue project?
Meetings between young people and decision-makers in the field of youth.

Discussions between young people and youth policy-makers in order to obtain results which are useful for policy-making.

National meetings and transnational seminars on issues which are relevant to Structured Dialogue or to the EU Youth Strategy or the EU Presidency

Consultations of young people, with a view to find out their needs on matters relating to participation in democratic life
Young people aged 13-30 and policy/ decision makers; the young participants much be actively involved in all the stages of the project.

Participating organisations can be established in any Programme Country or in any Partner Country (Organisations from eligible Partner Countries can only take part in the project as partners not as applicants)

Non-profit organisations, youth associations or NGO’s, and Public Bodies

A Structured Dialogue project (international meetings) should involve 2 participating organisations from at least 2 different countries, of which at least one is a Programme Country and (National meetings) involves one organisation from a Programme Country

The project must take place in the country of the applicant organisation

Applicant organisation must be established in a Programme Country


Who can participate in Structured Dialogue?
Duration
The project can last between 3 months and 24 months.
How Much €uros

Travel
- Distance bands

Organisational Support
€39 per participant per day
Special Needs Support
100% eligible costs
Exceptional Costs
100% Eligible costs

Max Grant €50,000

Maybe you can achieve your long term aims for your organisations and networks, by working across sectors with teachers, schools, universities and the business community.
Erasmus + is now able to support this in cross sectoral partnership projects. How might this work for you ?

Key Action 2 also supports Capacity Building in the Field of Youth – these activities are supported at a centralised level by the Executive Agency -
http://eacea.ec.europa.eu/erasmus-plus_en
To follow...
Questions
Do you feel that policy and decision making could benefit from engagement with young people?
How do you think your work could make policy and decision making more accessible to young people and relevant to their lives ?
Structured Dialogue
http://ec.europa.eu/youth/policy/implementation/dialogue_en.htm

Europe 2020 strategy
http://ec.europa.eu/europe2020/index_en.htm

EU Youth Work Convention
http://www.coe.int/t/dg4/youth/Source/Resources/Documents/2010_Declaration_European_youth_work_convention_en.pdf

Pathways 2.0 - Recognition
http://youth-partnership-eu.coe.int/youth-partnership/documents/EKCYP/Youth_Policy/docs/Youth_Work/Policy/Pathways_II_towards_recognition_of_non-formal_learning_Jan_2011.pdf

EU Presidency Calendar
http://www.eumap-consulting.eu/English/EU_Presidency_Calendar.htm
To follow...
Questions
?
?
Erasmus can now support multiple mobilities in a single application.
Have you ever wanted to generate more recognition of the value of your international projects?
Youthpass is a Europe wide framework for reflective practice and recognition of non-formal learning which all participants in mobility activities can access
How to Apply ?
Step 1 - Deadlines
Step 2 - Pre-registration
Step 3 - Eform & applying
Step 4 - Once you submit
ERASMUS + Programme Guide
http://ec.europa.eu/programmes/erasmus-plus/documents/erasmus-plus-programme-guide_en.pdf
EFORMS
http://www.leargas.ie/programme_resource.php?prog_code=7128
Distance Calculator
http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
URF / PIC Registration tool
http://ec.europa.eu/education/participants/portal/desktop/en/home.html
SALTO & OTLAS
https://www.salto-youth.net/
Léargas
Mailing List & Website http://www.leargas.ie/youth
Video Channel
02 February 2017
at 12 noon Central European Time (11am Ireland) for projects starting between 01 May and 30 September 2017
26 April 2017
at 12 noon CET (11am Ireland) for projects starting between 01 August and 31 December 2017
04 October 2017
at 12 noon CET (11am Ireland) for projects starting between 01 January and 31 May 2018
Step 1 -DEADLINES
Key Action 1 : Mobility
Key Action 2: Strategic Partnerships including Transnational Youth Initiatives
02 February 2017
at 12 noon Central European Time (11am Ireland) for projects starting between the 01 June and 30 September 2017
26 April 2017
at 12 noon CET (11am Ireland) for projects starting between 01 September 2017 and 31 January 2018

04 October 2017
at 12 noon CET (11am Ireland) for projects starting between 01 February and 31 May 2018
Per deadline, each partnership may submit only one application and to one National agency.
Key Action 3 – Structured Dialogue
02 February 2017
at 12 noon Central European Time (11am Ireland) for projects starting between 01 May and 30 September 2017
26 April 2017
at 12 noon CET (11am Ireland) for projects starting between 01 August and 31 December 2017
04 October 2017
at 12 noon CET (11am Ireland) for projects starting between 01 January and 31 May 2018.
Before being able to apply for Erasmus+ funding, both you and your partner organisation(s) need to obtain a PIC (Personal Identification Code).

See a detailed explanation of how to do this here and also refer the programme guide. Since you need your PIC (and that of your partner organisation(s)) in order to complete the application e-form, we strongly advise you to begin this process immediately.

Remember, the system is new and you may encounter technical difficulties in the process, so leave plenty of time!
You will only need to apply for your PIC once during the lifetime of the Erasmus+ programme (7 years).
STEP 2 (Pre-Registration)
To apply you will need to download and complete the application e-form. This form must be submitted ONLINE in order to be valid i.e. by clicking the ‘submit’ button within the form. You will need an internet connection in order to submit the form. Applications submitted by post, fax or email are NOT VALID.

Essentially it’s a PDF that you must download to your computer. You will be able to work on it over a period of time and save the changes you make.
Your application is not submitted until you click on the SUBMIT button contained within the form. You will receive confirmation that the form has been successfully submitted. You should print and keep this as proof.

Eforms must be submitted online on or before the specified deadline (date and time).
STEP 3 (Applying for Funding)
1. You will be contacted to confirm receipt of your application shortly after the deadline.

2. You will be notified of the final decision within 10 weeks of the deadline.

3. Your project application will then be evaluated and this evaluation process will be signed off by a Selection Committee.

3. If your project has been approved, a Contract (2 copies) will be issued to you (you may be invited to a Project Management Day to receive your contract and to hear more detailed information about your contractual obligations)



STEP 4 (What happens after you’ve submitted your application form?)
Applications may not be amended once they are submitted. You must ensure that you include a detailed application and all required attachments

including:
a Signed Declaration of Honour (must be scanned and attached to application)
a Mandate for each partner organisation
your Timetable of Activities
(For EVS applications only - If you do not have a valid accreditation, you need to submit your Expression of Interest (EI) form 8 weeks (at an absolute minimum) before the deadline under which you wish to apply for funding. http://europa.eu/youth/evs_database)

4. Both copies of the Contract should be signed by your Legal Representative and returned to Léargas for countersigning.
5. Once your contract is signed, your first payment (usually 65%) will be processed.
6. You must complete a Final Report (e-form) within 8 weeks of your project end date (reporting on the activities you carried out, the quality of the activities and outcomes, and a report on how the finances were managed in line with the programme rules and your contractual obligations).
7. Your Final Report will be assessed and you will be contacted by a finance officer to confirm a final payment or refund – the National Agency has 45 days to assess the report.
Have A Safe Journey!
+01 8871260
youth@leargas.ie
* Max €150,000 per year
Full transcript