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A CrossCheck Presentation for IEEE Publication Volunteers


Bill Hagen

on 20 March 2013

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Transcript of A CrossCheck Presentation for IEEE Publication Volunteers

Double click anywhere & add an idea The eCF is fully integrated
into all of IEEE's electronic manuscript submission systems What Exactly is the eCF? The eCF is
Web-based It is NOT a click-through license e The IEEE eCF is Born The eCF was introduced to authors
in May 2004 Since its inception The eCF has not only effectively transferred
IP ownership rights to IEEE It has also saved significant
amounts of time and effort For IEEE authors,
and publishing staff Problem | Solution Solution: U.S. Congress passes the
E-Sign Act of 2000 The IEEE
Electronic Copyright Form That uses digital signatures Problem: Despite great strides in the development of
digital publishing technology in the late 1990's, publishers had to continue using a paper copyright transfer form because federal law required a "handwritten" signature Interactive A fully digital version of
the IEEE Copyright Form Basic Legal Concepts The law does not endorse or require
the use of any particular technique,
processs, or type of signature. Records and signatures must be retained
and accurately reproduced for later reference by all parties. The eCF Encourages Compliance Prior to the release of the eCF, the average annual increase in total forms was 4.5% But after the release of the eCF,
the average increase in total forms jumped to 10% per year This suggests that the eCF is not just replacing the paper form, but is also encouraging authors to comply with IEEE’s copyright transfer requirement IEEE Copyright Form Submissions
2002-2010 Prior to the eCF, the annual increase in paper
copyright form submissions was about 4.5% The eCF is introduced in May 2004.
Decrease in paper forms seen by end of year. eCF and paper form submissions are nearly equal by 2006 eCF submissions double,
with only a small drop in paper forms, suggesting the eCF is
not only replacing the paper copyright form
but is also encouraging author compliance Overall use of the eCF by IEEE conferences increased by over 300%, from 189 in 2007
to 773 conferences in 2009 Over 183K forms submitted in 2010 Contributions by
Dean Masters
Tony Ven Graitis
gratefully acknowledged 2001 2003 2004 2005 2009 2010 1999 IEEE begins accepting electronic
manuscript submissions via
Manuscript Central E-Sign Act passed by U.S. Congress 24 IEEE Journals using
Manuscript Central 65 IEEE Journals using
Manuscript Central IEEE implements the eCF electronic forms collected electronic forms projected eCF Timeline 20K +204K 2000 electronic forms collected +140K is a plagiarism detection tool for the publishing industry developed by CrossRef and the software firm iParadigms + CrossCheck CrossCheck compares manuscripts against
a very large database of
published content Reports rate all submissions for similarities to previously published works The user interface is
extremely well-done,
allowing users to
arrive quickly at an
authoritative conclusion has a significant advantage over all other similar services because it includes indexed, full text content of participating CrossRef members CrossCheck Benefits CrossCheck can be integrated
into existing manuscript
submission systems Offers streamlined functionality and ease of use & solid staff support
from IPR Office and
Pub Technology Office ...built into the
IPR Office budget CrossCheck provides
time efficiencies for editors
who will not waste efforts on problematic submissions ... the integrity of IEEE's publications program,
and by extension
all of IEEE ... effective quality control across
a large portion of
IEEE's published content CrossCheck Usage Expands Since its introduction in Augest 2009,
the use of CrossCheck among EIC's
has continued to expand 2009:
27 Periodicals
used CrossCheck 2010:
49 Periodicals
used CrossCheck 2009:
75 alerts for suspicious levels of similarity over 30% 2010:
260 alerts for suspicious levels of similarity over 30% = CrossCheck CrossCheck makes
a much easier task What is Plagiarism? The PSPB Operations Manual
defines plagiarism as: "the reuse of someone else's prior ideas, processes, results, or words without explicitly acknowledging the original author and source"
(from Section 8.2.1.B.7) Neglecting to cite properly borrowed work, either by choice or by accident,
is also considered plagiarism IEEE Plagiarism
Guidelines IEEE has created a unified, centralized
set of GUIDELINES that help
volunteers review and adjudicate
plagiarism complaints The Guidelines also provide
appropriate corrective actions
that correspond to each level
of misconduct The Five Levels of Plagiarism,
as defined by IEEE's Plagiarism
GUIDELINES are: Level 1: Copying of over 50% Level 2: Copying of 20-50% Level 3: Copying of less than 20% Level 4: Uncredited improper paraphrasing Level 5: Copying with credit but without clear definition of the original work Corrective Actions
may include: Posting a Notice of Violation
in Xplore Prohibiting the offending author
from publishing for up to five years Submitting a letter of apology to
the author of the original work The Guidelines have helped pub
volunteers resolve the increasing
number of plagiarism cases
reported each year 2006 : 50 cases 2007: 86 cases 2008: 114 cases 2009: 135 cases 2010: 181 cases Resolving Plagiarism
Complaints The IEEE IPR Office provides
a number of core plagiarism
resolution services to publication
volunteers. Expert advice in the areas of
copyright infringement,
plagiarism and IEEE policies Useful documents, forms,
and checklists Letter templates
for notifying and
with authors Implementing
corrective actions Maintaining a database
of plagiarism complaints If volunteers find themselves
buried under plagiarism complaints,
there is a new premium service
that can help: ENPRES En-hanced P-lagiarism Re-solution S-ervice Reduces the time and effort
that volunteers need to resolve
plagiarism cases Relieves volunteers from concerns
related to any legal ramifications The IPR Staff are... Experienced in the areas of copyright
infringement and plagiarism, Well versed in IEEE
policies and procedures, and sensitive to the pressures
volunteers face when attempting to
handle issues outside their
comfort zone. ENPRES saves hours of
volunteer time by providing: Marked-up copies of the original
and offending manuscripts Correspondence for a variety of
author-related scenarios Recommendations that
quickly identify
appropriate Corrective Actions A secure web site with case data,
documents and the proposed decision
bundled for the volunteer's review/approval Access to a case posted on the
ENPRES web site may be shared
with member of the ad-hoc
committee appointed to review
the case. Volunteers are encouraged to contact
IPR Staff for more information
on any of these services CrossCheck costs are... CrossCheck protects... CrossCheck ensures... 2009:
Nearly 1000 papers
were uploaded
into CrossCheck 2010:
+3000 papers
were uploaded Plagiarism Cases Per Year Plagiarism Cases Per Year Bill Hagen
IEEE IPR Manager
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