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Formal Reports

Outline of key concepts in Chapter 9 of A Rhetorical Approach to Workplace Writing - University of South Florida

on 8 November 2015

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Transcript of Formal Reports

ENC3250 - Formal Reports
Front Matter Components
Front Matter Components:
Front Page
Letter of Transmittal
Table of Contents
Executive Summary

Body of Report: Introduction
The Introduction should contain these elements:
Background information
Body of the Report:
Discussion of Findings
All of your conclusions need evidence: this is where you will show your research as evidence of your findings.
Back Matter Components
Conclusions and recommendations
Conclusions should answer any research questions raised
Use numbers or bullets for each point for readability
Body of Report:
Discussion of Findings
Integrating Graphics
Back Matter Components:
Conclusions and Recommendations
Works Cited
There are three major components to a formal report:
Letter of Transmittal
Announces the report topic
Formatted as a business letter
Uses a formal, professional tone
Table of Contents
Contains headings and secondary headings of the report
Uses hierarchy
Executive Summary
Summarizes your purpose - what is the purpose of this report?
Summarizes your key findings - what were your most important discoveries?
Identifies conclusions - what conclusions did you come to?
Gives an overview of recommendations - details will come later.
Front Page:
Title of report
Name, title, and organization of the receiver of the report
Name(s) of author(s) and any identifying information (i.e., "University of South Florida"
Body of Report: Integrating Graphics
Works Cited
Uses APA or Chicago Manual of Style format
Consider your audience: would it help them to visualize your concept if they could see it graphically?
Graphics present data in a pleasing, graphic form, which can make a much larger impact than columns of numbers.
They also
Address the needs of the audience: describe your project; introduce and define technical terms; educate the audience about the nature of your project.

Too much information is always better than too little.
Consult your e-text
for more specific information about these components.
Organize this discussion based on the following scenarios:
Best case/Worst case

Journalism Pattern
Companion to
A Rhetorical Approach to Workplace Writing
Based on Chapter 9: Common Genres:
"Formal Reports: Writing Guidelines for Students"
Original material by Angela Eward-Mangione, PhD, and Katherine McGee, PhD.
Full transcript