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Clery for Desk Clerks

By:Ed McKenna

Ed McKenna

on 15 August 2018

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Transcript of Clery for Desk Clerks

What is it?
Campus Security
Authority (CSA)

If a survivor (victim) calls it to your attention;

If a witness or third party calls it to your attention;

If you feel there is an imminent or ongoing threat!

Ed McKenna
Montana State University
What crimes do I report?
Hate Crimes
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. § 1092 (f))
Why Me?
Who is not a CSA?
Annual Training
Why do I report this?
Jeanne Clery was raped and murdered by a student in her dorm room at Lehigh University in 1986;
Her parents believe she would have been more cautious if she had known about other violent crimes at the University;
Congress agreed.
Jeanne Ann Clery

The Clery Act was first enacted in 1990 and amended in 1992, 1998, 2000, 2008 and recently in 2013 with the re-authorization of the Violence Against Women Act (VAWA).

It requires institutions of higher education that accept federal funds through Title IV of the Higher Education Act to track and report crime statistics and to make these numbers available to the public.

You’re a trusted person on campus;

You are responsible for campus security;

You’re in a role where someone may come to you for support;

A faculty member who does not have responsibility for student or campus activities beyond the classroom (unless designated by campus as a CSA)
Clerical staff/unless access monitor
Cafeteria staff
Facilities or maintenance staff

There are two types of individuals exempt from Clery reporting obligations:
Pastoral Counselor
Professional Counselor

As a Title IV Institution, MSU is required to comply with the Clery Act or lose federal financial aid;
CSAs may be questioned during a federal audit;
The Department of Education may audit MSU to determine compliance and issue civil fines of up to $45,000 per violation.

MSU is required to:

Have emergency notification and evacuation procedures
Issue timely warnings and immediate notifications
Keep a crime log
Keep a fire log
Collect statistical crime reports from CSAs
Request crime statistics from local law enforcement
Submit yearly crime and fire statistics to ED via web-based data collection
Have missing student notification procedures
Publish an Annual Security and Fire Safety Report

Clery Act Crime Statistics

Daily Crime Log

Timely Warnings & Immediate Notifications that pose a continuing threat to the campus

Information & Support to survivors
Rights & options in writing (Sexual Assault, Domestic Violence, Dating Violence & Stalking)
*Murder/Non-negligent Manslaughter
*Manslaughter by Negligence
*Sexual Assault
*Rape *Fondling
*Incest *Statutory Rape
*Aggravated Assault
*Motor Vehicle Theft
*Dating Violence
*Domestic Violence
Any of the previously listed crimes, plus:
*Simple Assault
*Destruction/Damage/Vandalism of
Please make sure to note bias of crime:
*Race *Sexual Orientation
*Gender *Gender Identity
*Religion *National Origin
*Ethnicity *Disability

What Information should I collect?
Date/Time of the incident;

Detailed location (inside building, outside building, cross streets, etc;

Detailed description (nature of crime);

May need to share more information based on other requirements and/or preference of person reporting;

We do not expect you to be an investigator, just a recorder.
Referrals for discipline for
Police must keep statistics on numbers of people arrested for liquor law violations, drug law violations and illegal weapons possession;

The Dean of Students' Office must keep statistics on number of people referred for disciplinary action for drug, liquor law and weapons violations.

Important to report these even if the person is not a student!

How do I report a crime?

*In your case, you will relay what you saw or what was reported to you to Amanda or Chancey, submit a Policy Violation Notification, or submit a CSA report.

Keep good records, you may be asked to assist in an audit;

Get a good description of the incident or crime.

If you feel something presents an imminent danger to the community, call the police!

Assistant Dean of Students
for Student Conduct
What if...
I'm Concerned about Someone?
In order to promote student safety and wellness, the Campus Safety & Welfare Team addresses behaviors that are disruptive or concerning
May include mental health and/or safety issues
Please visit:
to report a student welfare or safety concern
May I have a
Map Please?

Key Points
Clery requires crime
from MSU about certain crimes committed by
individual within our Clery
The crime does not have to be committed by a student, faculty or staff member.
You may not even have an alleged or suspect, e.g., arson, burglary, etc.

ALL Title IX violations involving students and University employees no matter where or when it occurs
, but only some Title IX violations and crimes are
counted for Clery
. And, again, for Clery purposes, it must have been reported to you...not just something you overheard.

Conduct Code violations
may or may not be Clery countable, but as long as you're reporting those to an RA/RD, you're covering potential Clery statistics.

However, if someone reports a crime to you- refer to the list online- committed within our campus geography, you must report it.
Ensure your narrative is:
Includes specific details regarding observed behaviors i.e., "student x was holding a beer";
Lacks conclusive statements (i.e. “student appeared drunk”);
And addresses any observations pertaining to individuals documented in the report that will assist the Resident Director/DOS in applying appropriate charges, and classifying Clery, especially in cases involving liquor, drug, and weapons offenses.
Relaying Incidents or Writing Incident Reports
Full transcript