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National Archive Malaysia, Terengganu Branch

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by

Heaqal Subal

on 25 February 2014

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Transcript of National Archive Malaysia, Terengganu Branch

National Archive Malaysia, Terengganu Branch

Amirul Hazim B. Mohd Zulkifli
(2011769737)
Mohamad Hisyam Izzudin B. Mohd Rafi
(2011555841)Muhamad Naim B. Muhammad
(2011991909)
Muhammad Amireen Heaqal B. Mohd Subal
(2011957867)
Muhammad Zul Haqif B. Mohd Azmi
(2011125705

Key personal
Director
Assistant Director 1
Assistant Director
Records Management Section
Archive Administration Section
Conservation Unit
Archive Unit
Development and Support Services Section

Types of Classification and Coding Systems
Roles & responsibilities
Appraisal and acquisition
Archivist appraised records to determine if they have enduring value and should be preserved in the long-term

Arrangement
Archivist arrange the archival material in order to provide access to researchers

Description
Archivist tries to create an accurate representation of archival collections content and how it is arranged physically

Introduction
Archives can be defined as the whole of the written documents, drawings and printed matter, officially received or produced by an administrative body or one of its officials.
From the archive visit from National Archive of Malaysia branch Terengganu we identify what is function of archives in order to get new information about the management, technology, roles and responsibilities, method preservation and conservation.

Conclusion
In final consideration, the archival materials that available at the Arkib Negara Malaysia Cawangan Terengganu are systematically arranged. We also learn about the management of the records materials and also the archive. Besides that, we get more detail about records itself in order to make the best management in archives. In addition, we are able to see and retrieve the materials that available at the archive.
Cont.
When we need to carry out this project, we must proceed with a method. Firstly, arrange the interview session with that archive, visit and acquire as much as information on how that archive manage its archival materials.
Meeting should be held with all members that involved in this National Archives of Malaysia, Terengganu Branch to identify problems occur and to find the solutions for these case study planning.

History
Cont.
Archival institution of Terengganu had been launched on15 April 1978. It will be conducted under National Archive of Malaysia eastern area. Before this, it had been combine under three states, which is Terengganu, Kelantan and Pahang.
This archival institution had been started to use on February 1987. On 20 December 2010, new building for archival institution of Pahang had been established.
At that time, archival institution of Terengganu can perform their best services for users with any combination with other states again and continue their legacy for commitment of roles and responsibilities effectively.

Cont.
Preservation
To ensure paper records don’t deteriorate, they are stored in acid-free folders and placed in acid-free boxes.

Reference and outreach
Reference assistance can include how to interpret finding aids, how to properly handled archival material.


Type of archival materials
Publications (books, Bulletins, Magazines, Newspapers, Reports)
File
Map, plan & poster
Microfiche
Microfilm
Photograph
Slide
Cine film
Video
Manuscript

Classifications
The National Archive of Malaysia branch Kuala Terengganu is classifying the archival collection in 18 classifications in eight categories. The function of classification is to identify the archival material in the archive.

Cont.
Coding System
The example of coding system that has been use in archive is alphabetical, alphanumeric, block numeric and other.

Arrangement of archival materials
Institution
National Archives of Malaysia
Group
Terengganu Ministry of Education
Subgroup
Terengganu Branch Archive
Series
Human Resource Department
File
Annual Financial Statements 2013
Item
Balance Sheet , November 2013 



Description of Finding Aids
COMPASS
COMPASS is a short name for ‘Computerized Archival Systems and Services’. It is aComputerized information system which is help in manage, storage and record conservation in National Archive of Malaysia.

Manual Finding Aids
Firstly, the archive provides two copies at least in the reference area. The one copies is for research use and other one is for staff use. Then, one copies in the editorial area for the future revision such as re-appraising the location of the record. Next, one copy in the storage area and the one copy in regional area. Lastly, one copies with the director of the archival institution.

Preservation and Conservation Methods
Preservation method in this archive has four types which are:
Traditional repair
Lamination
Leaf casting
Encapsulation

Bindery of archival material
Fine Binding
Conservation binding
Case binding
Loose leaf binding

Types of stitches in bindery
Saddle stitching
Side stitching
Overcasting
French sewing
Cross stitching
Full transcript