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Characteristics of Good and Bad information

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by

Imogen Ravenscroft

on 11 July 2014

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Transcript of Characteristics of Good and Bad information

Characteristics of Good and Bad information
Good information
Relevant
Up-to-date
Accurate
Meets the needs
of the user
Easy to use and understand
Worth the cost
Reliable
Inaccuracy
Incomplete
Not consistent
Bland, unoriginal, boring to look at.
Can it be used again?
Out of date
Untrustworthy
Inaccessible
Bad information
If information isn't relevant to what you want to find out it doesn't help you in decision making, it doesn't matter how interesting the information is. Good information is when you use relevant data to your advantage. Ways to ensure that the information you will obtain will be relevant is to set objectives, and to focus on exceptions like the problems e.g.
You need to make sure that the information is up-to-date otherwise the data will be inaccurate and wont we reliable. If you are a manager of a large business you need to collect daily data to ensure that you know how well the business is going and check up on other stores of the branch, so that you can act on it immediately.
The information needs to be as detailed as possible, in order to be accurate. Information should be free from errors. The more accurate the information needs to be, the more time that needs to be taken to ensure that this happens as it will keep having to be checked.
This can be hard as users of information have different needs. For example the manager may not have enough time to look through the who of things like sales lists so they would want a brief summary of all the data. However the sales list supervisor would want a full detailed and accurate report on how well sales are going.
In order for information to be easy to use and understand, it should be clearly presented by using charts and summaries. It needs to be communicated well by using things like printed reports.You could also present it well on a presentation. A good thing for business to do is to develop templates that are used a lot throughout the company. This would help the employees get used to seeing information in a similar style.
Good information should be worth the cost. All information costs money as to collect data can become quite expensive. Information that is collected can take up a lot of time, which could also cost the business money. Everyone should question whether collecting the information is worth the cost.
You should make sure that all information that you receive comes from reliable/authoritative sources. If something has been estimates, guesses or assumptions have been within the information, you should clearly state and explain why you have done it.
If your information is inaccurate, then it is not reliable. Accuracy takes time, and if you don't take that time to check your data then the information is more than likely to be inaccurate. This can create problems within a business as it can make all the data that you have collected unreliable.
Incomplete information isn't very useful, especially within businesses. The information needs to be completed in order to make decisions quick and easy within the business. Unfinished information means that it takes longer to make decisions, as the information wouldn't be very useful for the business.
If information is inconsistent then the information is not valid and not reliable which therefore means that it is not useful for anyone to use. This wouldn't be very helpful when businesses need to make decisions, as more consistent information would have to be obtained in order to complete tasks.
If information is boring then nobody would want to look at it and use it, this is because nobody would be attracted to the information. The information would end up boring people with the blandness, which would therefore mean that no-one would finish reading it, or read it at all even if it is valuable information.
If information cannot be used again then it is unreliable, and it is not very useful, as you would only be able to use it once. If it cant be used again then it usually means that the information is out of date and not accurate.
Out of date information isn't useful and is unreliable as this information could not be correct. This could mean that if you use this information in the business to make decisions then those decisions could be completely wrong, as they are based on inaccurate information.
Untrustworthy information is not reliable and inaccurate. This is because it is from an unreliable source. If a this information is used within a business, then it could cause a big problem as the information may not be true.
If information is inaccessible, then nobody would be able to use it. This could cause a big problem for businesses as they would not be able to obtain the information that is needed to help in the decision making process.
I sourced all of the good information from:
http://www.tutor2u.net/business/ict/intro_information_qualities.htm
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