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Time Management

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NATS Group7

on 25 September 2013

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Transcript of Time Management

Time Management
Utilizing a Schedule
Scheduling is easily done with a planner, journal, or calendar that you intend on updating frequently.
The most important items are those that should be in your planner first. (I would put the dates for exams, quizzes, and group/club meetings in first.)
This doesn't have to be done all at once; you will end up adding and changing most of the things you write in the planner as the year goes on.
Color-coding a planner usually helps differentiate important/non-important events from one another.
Checking off certain tasks and events from your schedule could also give you a feeling of accomplishment.
Remember to add some leisure time!

ABCD System
Prioritizes the activities you need to do
First, you list out all the activities for that day.
Group each activity A, B, C, or D (A being the most important)
Group A should be the activities needed to be done immediately. Group D's activities can be delayed.
Then, prioritize by numbers (1,2,3,...) in each classification.
Makes a working list that can help in accomplishing tomorrow's tasks.
Gives you an insight about how you think and what you consider important in your life.
An alternative version of the ABC system, except you use numbers instead
First you make a list of all the tasks you need to complete that day
Rate each task a 4, 3, 2, or 1 (4 being the most important)
4's should be the tasks that has the highest payoff, 1 being no payoff.
Mistakes in Time Management
Tips
Do unpleasant tasks first in the day. That way you don't have time to dread them approaching.
Break large, overwhelming tasks into small sections.
Doing work at the last minute increases the probability of mistakes!
When making a schedule, include leisure activities.
Also include blank sections for if something comes up!
Get important tasks done first. Then, if it turns out you need more time than you expected, you have it!
Conclusion
Time management is SUPER important and it can go a long way toward improving your productivity and decreasing your stress.

If you use any method for keeping track of what you need to get done, you'll definitely be thankful for it in the long run.




Failing to Keep a To-Do List
Keeping a to-do list/ planner:
Allows you to remember what to do!
Allows you to organize your priorities coherently
BUT, remember to sets time limits on activities (don't let them continue indefinitely).
Not Managing Your Distractions

What's the point setting aside time for studying if you CAN'T study well during that time?
Do your studying/work in a distraction-free, organized, productive environment.
Students on average waste 1 hour a day looking for or being distracted by things ( a total of 7 hours lost per week!).
Be wary of your cell phone, your laptop, your friends and family, music, etc. (TRY practicing NOT picking up your phone when you get a text or a call).
Failing to Keep a To-Do List
Not Managing Your Distractions
Over-committing
Multi-Tasking
Not Scheduling Time for Interruptions
Multi-Tasking
Decreases quality of your work/study
4's
Should be placed on:
Highest payoff
Studying for tests.
Working on a major project
Catching up on classes you're behind in.
3's
Should be placed on:
Medium payoff
Homework
Minor projects
Extra credit
2's
Should be placed on:
Low payoff
Test that are not near
Homework that isn't due tomorrow or after
1's
Should be placed on:
No payoff
Catching up on a show
Updating a facebook status
Payoff System
Dont over-extend yourself (think fall of the Roman empire)!
Postpone unecessary activities until work is done.
Learn to say NO or something similar like"I would rather decline than end up doing a mediocre job."
Put your self-interests first.
Over-committing
Other Common Mistakes
Not breaking up big jobs into small chunks.
Not scheduling the bulk of your work for your peak time and the easier jobs to your low-energy times (use your biological rhythms to your advantage!)
Not sticking with a regular routine (your body will adapt if you allow it).
Not starting with easy tasks.
Not scheduling time for possible distractions
A
Must be done immediately. Has great value.
Study for exams.
Work on projects.
Prepare for presentations.
B
Must be done. Immediate impact is less than A's, and it can be postponed temporarily.
Doing homework problems.
Reading a textbook.
Taking notes.
C
Can be put off.
Sleep.
Eating meals.
Exercise.
D
Nice to-do's. Can be delayed indefinitely.
Hanging out with friends.
Playing a video game.
Watching TV.
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