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iLearn Best Practices Guides

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vishal knight

on 24 April 2014

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Transcript of iLearn Best Practices Guides

work site creation/worksite setup tool

Best Practices for Importing Content into Course Sites

Best Practices for Assignments
Best Practices for Using Forums
Best Practices for Using Resources
Best Practices for Using Tests and Quizzes

iLearn Best Practice Guides

Best Practices for Importing Content into Course Sites

iLearn provides an “Import from Site” option that allows instructors to easily import content from one course site to another. This is particularly useful if you need to import content from a course you previously ran into a course site for the current semester. If you have questions about the information below please contact Academic Technology and eLearning at 845 575-3836 or via e-mail at
Important Notes:
• You MUST be an instructor in both the original Course Site and the new one in order to be allowed to import content from one to the other.
• Some iLearn tools (Gradebook and Tests & Quizzes) have their own internal “export” and “import” options which work independently than the “Import from Site”. You should NOT use these without further training. Contact the office of Academic Technology and eLearning before using these tools in this manner.
• If you wish to import content into a Course Site that already has content in it you should contact the office of Academic Technology and eLearning before conducting the import.

Steps to Importing Content
Step One: Determine what you want to import
Once you import content into a Course Site you cannot easily “undo” the process. Thus, it is recommended that you review the content in the original Course Site before starting the process.

When reviewing the course content it is helpful to keep the following in mind:
Make sure you are reviewing the correct course from the correct semester – This will avoid accidentally importing the wrong content which can be time consuming to correct.
Importing the Calendar content is generally not recommended – This content is often semester/course specific and can lead to confusion if imported into a new course site.
Importing Wiki content can overwrite existing Wiki content – If you already have content in the Wiki you should not import additional Wiki content.
Threaded messages in the Forums do not import – Posts that you or your students made to specific Topics are not imported. Topic and forum settings will be imported. If you need assistance importing threaded messages please contact Academic Technology (see above).
If you link to content in Resources from the Lessons Tool you must import both – If you only import your Lessons but not Resources the links you created will not work for students.
Only some content from the Gradebook will import – All manually imported Gradebook items import but are not released to students. Because Assignments and Tests & Quizzes are also marked as drafts, the associated Gradebook items do not appear until those items are published. Gradebook configurations, such as settings for Categories and Weightings, will not import.
NOTE: The import process does not currently allow for “fine grain” importing – When you select to import content from a tool (e.g. Assignments) you have to import everything associated with that tool. Once imported, you can delete content that you did not want.

Step Two: Import content from the original to the new course site
1. Login to iLearn and access the new Course Site.
2. Click on the Site Editor off the left menu bar.
3. Click on the “Import from Site” button at the top of the Site Editor page.

4. Check the original Course Site from which you wish to import content.

WARNING: Double check that you have checked the correct Course Site.
NOTE: You can check more than one Course Site from which to import. This will allow you to import content from several courses at the same time.
5. Scroll down and click the “Continue” button.

6. Check the tools (e.g. Assignments) from which you wish to import content.

NOTE: You can only import content from tools which have also been deployed in the new Course Site. For example, if you opted not to deploy the Lessons Tool in the new Course Site then you would not be given the option to import Lessons from the original Course Site even if you had created Lessons in the original site.
7. Scroll down and click the “Finish” button.

WARNING: If you have a lot of content to import it may take 3-5 minutes for the process to complete. DO NOT close your browser or click away from the screen until the import process is done. When the import process is completed you will be automatically returned to the main Site Editor screen.
WARNING: If you repeat the import process or import the same tool twice, duplicate copies of the same content will appear in the new Course Site. Therefore, it is best to check the new Course Site to confirm what was imported (see below) before attempting additional imports.

Step Three: Review and Prepare Imported Content
It is very important that you take a few minutes to review the new Course Site to confirm that the import process worked as expected. As you do this review, keep the following in mind:
Assignments and Forums will be marked as “drafts” – All Assignments and Forums are imported as “
” to ensure that students do not accidentally see them before they should. When desired, “
” or “
”. Also, all dates will come over from the imported courses, instructor will need to reset Availability dates, Due Dates, and Retract dates.
Announcement will be “
” – All announcements will be hidden when you import them so as to give you control over when/if they get posted. If you click on the “edit” link under the announcement you can then change the “Availability” setting from “Hide” to “Show” and click the “Save Changes” button.
Resources will be listed in alphabetical order – You will find that the folders in your Resources area imported in alphabetical order. Other settings, such as availability and access, are set as they were when you imported them from the other site.

Best Practices for Using the Rich Text Editor.
Many pages in iLearn contain large text-entry boxes along with many icons and pull-down lists (located above the actual text entry area). These icons and pull-down lists make up what is known as a Rich Text Editor. Most of the tools in iLearn use the Rich Text Editor to enter text and other multimedia information.
The Rich Text Editor contains numerous buttons for you to use. However, you will find only the most commonly used buttons outlined in this document. Should you need information regarding the buttons not specifically outlined, a full detailed list of the buttons and their functions follow this document.
*New Feature*
Feature#1: Mathematical Markup Language (MathML) in Rich Text Editor.
• MathML is an application of XML for describing mathematical notations and capturing both its structure and content. It aims at integrating mathematical formulae into content.
• Click on Σ icon in the Rich Text Editor tool to use the feature. To know more on how to use the tool, please visit www.fmath.info

Insert or Change Link.

This button is used to add a web address to a word or phrase in the Text Editor. It is important to check your web address to make sure it is still active and pointing to the correct website.
1. Type or paste your text into the text editor
2. Highlight the word/phrase you want to link and select the Insert Link button

More about the Rich Text Editor.
Many pages in iLearn contain large text-entry boxes along with many icons and pull-down lists (located above the actual text entry area). These icons and pull-down lists make up what is known as a Rich Text Editor (Rich Text Editor). Most of the tools in iLearn use the Rich Text Editor that is displayed on your screen as shown here:
In some tools, you have the option of showing or hiding the Rich Text Editor. If this option is available, a Show/Hide Rich-Text Editor button is displayed at the corner of the box. To show or hide the icons and pull-down lists, click this button.

Step 2. Begin the site creation process
The first screen of the Worksite Setup tool displays all of your existing courses. To create a new course, click the “New Site” button at the top of the screen.
Step 3: Select your template and term
Choose the “course- template. course” template and the term in which you will teach this course. At this time, the template. course template is the only template available and ensures that your course has the appropriate tools and setup. If you do not see your term listed, the site creation process is not yet available for this term.
Please make sure you choose the correct semester before clicking on “Continue”.

Best Practices for Site Creation/Worksite Setup Tool

Faculty can create their own courses in iLearn. This process removes the need for a roster association; when you create your site, your roster is automatically added. This document provides detailed instructions for accessing the Worksite Setup tool and using it to create your iLearn course sites.
Steps for creating new course sites
Step 1. Access the Site Creation/Worksite Setup tool
Log in to iLearn and go to My Workspace. Under “My Settings” in the navigation bar on the left side of your screen, click “Worksite Setup”.

Step 4: Select your course and roster
On the next screen choose a course from your list of available courses. By selecting a course, you are creating and automatically populating the course with its roster. Once you choose a course click “Create Site” to complete this process.

Your course will be created with the roster automatically populated. However, students will not have access to the course materials until you publish your course. To publish your course, click Site Editor >> Manage Access. From this screen, choose the option to publish your site and select Update.
Note: You will only be able to create one course at a time
iLearn Best Practice Guides
Tool Overview

Math data that is added is automatically saved in Resources in .png format, in the folder named 'fmath'.
3. Paste copied text into pop up box using CTRL+V
Paste text from MS Word here using CTRL+V
REMINDER: The Paste from Word button is useful when students are writing long messages in Word offline and would like to insert them into Forums, Messages, or many other tools that use the Rich Text Editor.

Paste text from MS Word here using CTRL+V
3. Insert or Change Link Icon
4. Finally, type or paste your web address into the bar that says URL

5. Once you are done hit OK. The link will not be active until the message has been posted, so you
will not be able to test it while editing the message.

: The Insert Link button is useful when you want to point the reader to a different web source. Remember to check your web address to make sure that it is pointing to the correct website.

Type/Paste your web address into this bar
Insert or Change Link Icon
Typical display of RICH TEXT EDITOR icons
Best Practices for Attaching Content via the Add Attachment Button

Many tools (e.g. Assignments, Announcements, etc.) within iLearn allow you to attach files via an “Add Attachment” button. Once you click on this button you have two options:
1. You can select a file or files that you previously uploaded to Resources.
2. You can upload a local file from your computer directly without first placing it in Resources.

WARNING: You may notice that you can also attach files from other course sites of which you are a member. In general, this is not advisable as students who are not members of both sites will not be able to view the files attached in this way.

These two options have “pros and cons” that may impact on which option you prefer to use.

Attach to Resources
Creates a Central Repository
Placing content into Resources creates a central repository, making it easier to locate the file in the future.
Updating Files Requires Two Steps
If you need to update the file, you’ll need to upload the new version to Resources and then remove and re-attach it within the original tool (e.g. Assignments, etc.)

Attach via a Direct Upload
Updating Files Requires One Step
If you need to update the file, you can just return to the original tool (e.g. Assignments, etc.), remove the old file and upload the new version.

Difficult to Locate Files Later On
If you forget where you attached a specific file you may need to hunt around various tools to find it.

Best Practices for Announcements
Effective for “broadcasting” information to members of the course site
Displays full text announcements on the student’s course site
Able to have an announcement appear for a set amount of time
Able to notify students via email when new announcements are posted
Creating Announcements
1. At the Announcements page, click “Add” to create a new announcement.
2. When authoring announcements, use a meaningful, but short title.
3. Use the formatting tools in the Rich Text Editor (such as red or bold) to stress critical points.
4. In the Access category, choose between “members of this site” or “select groups” (if you have created a specific group in Site Editor).
5. In the Availability category, you may
choose when the announcement will be posted hidden or viewable during a specific timeframe.

6. Email Notification automatically pushes the message to the students’ official Marist email. Use high notification for critical messages. Otherwise, use none.
Displaying Recent Announcements
You can set up how you want the announcements to be displayed on the homepage of the course site. Students have access to all announcements by going to the “Announcements” on the left menu bar.
1. On the course site’s homepage, select “Options.”
2. Set the Display Options to also show about 100 characters of the announcement’s body.

3. Set the Display Limits to show the last 10 days or the last 2 posts.
These are merely recommendations from the ATE Office. You are not restricted to these options.
Best Practices for Assignments
Post, manage, and grade assignments; automatically send grades to gradebook
Generate reports from Turnitin.com plagiarism prevention tool.

If you are planning to use the integration with Turnitin.com, please review the documentation below and visit our website at:
 Create private notes for yourself to help you in grading consistency
 Deliver assignment-specific information and samples to students, TAs, or instructors
Adding New Assignments
In the assignments tool, click Add to create a new assignment.
Assignment dates

Set an “Accept Until” date for a few days after the “Due Date”. Late assignments will be marked as “Late” so that you can grade them accordingly. Once the Accept Until date has passed, no assignments can be submitted.
Student submissions
Use “Attachments only” if you want to use the integration with Turnitin.com. This option will not display if using anything other than “Attachments only.”
If you are not using Turnitin.com, use “Inline only” for small assignments where formatting is less important. Students will create these assignments using the Rich Text Editor.
When assignments are longer, or when formatting is especially important, use “Attachments only” or “Inline or attachments”.
If students are submitting longer papers using the inline option (either “Inline only” or
“Inline or attachments”), suggest they first write in Word, then copy and paste the full text into the editor window.
If your course is part of a campus-based or hybrid course, use the non-electronic
submission option to denote that students are not to hand in an assignment within iLearn.
Allow Resubmissions
The default (0 resubmissions) does NOT include the initial submission.
Grade scale:
Choose “Points” if you plan to connect the assignment to your iLearn gradebook.
If you do not see this option, be sure you have selected “Attachments Only” under student submissions. Choose “Generate Originality Report” to receive a plagiarism report from Turnitin.com. You can also allow students to view their own reports.
You can choose to Add Assignment to Gradebook to avoid manually entering grades. A gradebook entry will be automatically created; grades will be sent to the gradebook as they are “released” in the assignments tool.
Submission notification:
Use the email notification to be alerted when submissions are posted. If you have a small class and few concurrent assignments, set the tool to notify you on each submission. If you have a large class or multiple assignments due at the same time, choose the option to be sent one email daily with a summary of submissions.
Grade/Release notification:
Choose this option to automatically alert students when you release saved grades on an assignment.
Additional Information (Supplemental Items):
Use Private Notes to leave yourself notes for grading. These notes will follow imported assignments from one semester to the next, helping you to ensure grading consistency. All-purpose items can be sent to specified users (an individual, multiple selected users, or an entire role, such as students, TAs or Instructors) at a specified date and time.

Tips for Managing and Grading Assignments.
Tip #1:
Use the global student view (View As Student) option to experience what your students will go through when they try to submit an assignment to you.
Tip #2:
Use the “In/New” column of the Assignment List to quickly see if you have new submissions. “In” refers to all submissions for an assignment. “New” assignments are those you have not yet graded.
Tip #3:
When grading inline submissions, you can place comments between double curly brackets ({{comment}}). The student will see these comments are red text. WARNING: If you delete part of a student submission, choose the “Cancel” option. Saving this work will permanently delete student work.
Tip #4:
Use Download all option to grade offline (for advanced users only).
Tip #5:
After you have graded all assignments submitted before the Accept Until date, select a default grade to be applied to all students who did not submit the assignment.
Tip #6:
You must Release grades to students for them to have access to their grades and comments. To release grades as you grade each assignment, choose the “Release Feedback / Grade to Student”.
To avoid student questions, you may want to grade and choose “Save and Don’t Release to Student” for all student assignments. Then choose to Release Grades when grading is complete.

 The iLearn Resources Tool can be used to upload the course related information files.
 The Resources Tool is course-dependent.
Controlling Access to Course Content
The guidelines below provide recommendations based on your needs to control student access to course content. More detailed information is provided on the following pages.
If you want to control access to course content:
a. In Resources “hide” your folders/files that contain content you wish to control (see Topic #4).
i. TIME SAVER TIP #1: Schedule when folders/files should be “shown” and “hidden” to students so that you don’t need to remember to do this each week (see Topic #5).
IMPORTANT: If you link to a file in Resources from a Module in Lessons the Resources folder will need to be set to “show” in order for the link to be active to students.
ii. TIME SAVER TIP #2: Organize your files in Resource into folders that correspond to each Lesson Module or unit in your course (e.g. place files from Unit 1 in a Unit 1 folder in resources, files from Unit 2 into a Unit 2 folder, etc.). (see Topic #1)
iii. TIME SAVER TIP #3: You can quickly reorganize content in your Resources area by using the “Move” option. (see Topic #3)
If you do not need to control access to course content:
b. In Resources you may find it more convenient to “show” your folders and files by default to avoid having to change settings during the semester.
*New Features*
Feature #1:
Files can be uploaded to Resources by using the drag and drop method.
1. In Resources, select “Upload Files” from the “Add” drop down menu associated with the folder to add content.
2. Open the folder from which you wish to upload on your desktop.
Best Practices for Using Resources
3. Click and drag the file you wish to upload into the drag and drop box in Resources. If multiple files are to be chosen, hold down the control key and click on the files you wish to upload.
Feature #2
Users can drag and drop files in a zip format. A zip file will be unpacked automatically into a folder of the same name.
1. Select “Upload Files” from the “Add” drop down menu associated with the folder to add content.
2. Drag and drop the files into the box available at the bottom of the page which displays “Drag files here to upload”.
 Files to be uploaded are required to be zipped or selected as a group to be uploaded. A folder and its contents cannot be uploaded without being zipped.
 When a zip file is uploaded, it automatically creates a nested folder with the same name as the zip file. When multiple document files are selected for upload, they will display directly in the folder.

Feature #3:
URLs may be shortened for easier management and access.
1. Select “Edit Details” from the “Action”
drop down menu for the folder or file.
2. Scroll down to the “Web Address (URL)”
section and check the “Short URL”
checkbox for shorter URL to access.
Existing Features
Topic #1:
Adding Files to Resources
1. Access the Resources Tool and select “Create Folders” from the “Add” drop down menu.
2. If you are adding content that you will link to from Lessons, create a new folder with a name that corresponds to a specific Lesson Module (Unit 1 content in a Unit 1 folder, Unit 2 content in a Unit 2 folder, etc.).
3. Select “Upload Files” from the “Add” drop down menu associated with the folder to which you wish to add content.
4. Select all of the files you wish to upload and click the “Upload Files Now” button.

5. Browse the required file to be uploaded and click on “Upload Files Now” button to upload the file.
Topic #2:
Replacing or Updating Files in Resources
1. If you simply need to replace an existing file in Resources with a new version of the file, it is best to use the “Upload New Version” option.
2. Locate the file in Resources that you with to replace or update.
3. From the “Actions” drop down menu associated with the file select the “Upload New Version” option.
4. Select the new version of the file from your computer and click the “Upload New Version Now” button.
5. This will replace the original file in Resources with the new version from your computer.
Topic #3:
Moving Files from one Resource Folder to Another
1. Check off the box next to the files or folder you want to move into the new folder and then click the “Move” link at the top of Resources.
2. A clipboard icon () will appear next to each folder. Click the clipboard icon associated with the new folder and all of the files/folders you checked off will be moved into it.
Topic #4:
Copying Files from one Resource Folder to Another
1. Check off the box next to the files or folder you want to move into the new folder and then click the “Copy” link at the top of Resources.
2. A clipboard icon () will appear next to each folder. Click the clipboard icon associated with the new folder and all of the files/folders you checked off will be moved into it.
Topic #5:
Scheduling Resources to “Show/Hide” For Students
1. Select “Edit Details” from the “Action” drop down menu for the folder or file you wish to schedule.
2. Scroll down to the “Availability and Access” section and select the date and time when you wish the folder or file to be “shown” to students in the “From” section.
3. Then select the date and time in the “Until” section when you wish the folder and file to be
“hidden” to students
If you do not need to hide the content after it becomes available to the student, simply select the “Show this folder” option and leave the “From” and “Until” options unchecked.
Do NOT change permissions in the Resources tool. If you think you want to change the permissions for resources, please contact Academic Technology at (845) 575 – 3836.
You can hide/unhide individual files. It is highly recommended that you do NOT hide an individual file within a folder that is marked as “Show”.

Before creating a Forum it is important to have a conceptual understanding of how discussions are organized within the Forums Tool.
– Represents the top level of the discussion hierarchy (e.g. Week One, Unit One, etc.) and can be thought of as the room you might reserve to hold a discussion.
– Represents the mid-level in the discussion hierarchy (e.g. Chapter One Questions) and be thought of as the questions you would write on the board for the group to discuss.
– Represents the lower-level of the discussion hierarchy (e.g. Answers to Chapter One Questions) and would represent the conversations that take place around each topic.
*New Features*

Feature 1: Duplicate Forums/Topics
1. At the forum level, Click on the “More” button. Click on “Duplicate Forum”

Best Practices for Using Forums
2. The next screen will display the Forum title with the word “Copy” attached to it. It will also display the short and full description of the Forum to be duplicated.
3. The Forum will be duplicated and will include any topics that were created for that Forum.
4. Duplicating Topics follows the same steps. However, only the specific topic will be duplicated within a Forum.
Feature 2: Using the Statistics and Grading Tool in Forums
1. Click on the Statistics and Grading
If you have a fairly large course roster or very active forums, this may take a few seconds to load.
2. You will see your class roster with the forum statistics listed.
3. Click on the “Statistics & Grading by Topic”. WARNING If you have a fairly large course roster or very active forums, this may take a few seconds to load.
4. Click on the “Forum Title”.
Click on the Details to see the messages authored and read by that specific students
Click on this to get the grading dialogue box.
SELECT a Gradebook Item:
Click on this to choose the gradebook item associated with that particular forum for grading. When you choose from the drop down box, you will be able to enter grades and comments for that specific discussion for students who have completed that discussion.
Feature 3:
Grading Group Forums
1. Follow steps outlined above. Then click on “Filter by Group”. You can enter grades for a group of students.
Recommended Steps for Viewing and Grading Forums
To view student messages, choose a conversation to view all messages. Alternatively, you can view all messages of one conversation on one page by clicking “Display Message Content” button on the top.
To grade forum messages, you need to link the forum to a gradebook item first in Forum Settings.

When the forum or topic is linked to a gradebook item, there’ll be a “Grade” button under a student message title. Click “Grade” to enter grade points and comments for that message. Alternatively, you can also view and grade all messages authored by a single student or under a single topic at once.

Alternatively, you can also view and grade all messages authored by a single student or under a single topic at once.

Recommended Steps for Setting up Forums
1. Click the “New Forum” button at the top of the Forums Tool.
2. Enter in a Title for the Forum. Use a title that best represents the “top level” of your discussion (e.g. Week One, Unit One, etc. )
3. Leave the Short and Full Descriptions boxes EMPTY as text in these boxes confuse students and clutter up the Forums screen.
4. Make any desired changes to the Forum Posting and Permission settings
5. Scroll down and click on the “Save Settings and Add Topic” button.
6. Enter in a Title for the first Topic. Use a title that best represents the topic of this discussion (e.g. Chapter One Questions).
7. In the Short Description box, type in “Please read full description below…”
a. NOTE: This is helpful as it prompts students to click on the link to expand the full description. You can stop entering in this text once students get the hang of the system.
8. In the Full Description box start by typing in:

INSTRUCTIONS: To post, click the Topic title (e.g.Chapter One Questions) to access the topic and then click the “Start a New Conversation” button.
: You can stop entering in this text once students get the hang of the system.
9. After the instructions, type in the question or issue you wish the students to respond to or comment on (e.g. Please share some facts about yourself and why you are taking this course. ).
10. Scroll down, make desired changes to settings and then click the “Save” button.
11. Click “New Topic” to add a topic to the forum. Without a topic, students cannot start new conversation to post their messages.
Group Access to Forums:
Group discussion is a good way to maximize individual presence and to increase participation in an online learning environment. Creating group-aware forums is a two-step process. First, groups must be created in the Site Editor tool. Then, the groups must be associated with specific Forums (or topics).
Step 1: Create Groups in Site Editor
1. From the “
Site Editor
” tool bar, click “
Manage Groups
”, then click “
Create New Group
2. Give the group a name (Title).
3. Select students from the Membership – Site Member List to add to the Group List (highlight more than one student by holding the Ctrl key), and use the single arrow to move students into the group. You do not need to add yourself to these groups; as an instructor you have permission to access all forum posts.

4. When you have chosen the students, click Add. You will be brought to the Group List page. The “size” is the number of students in each group.
5. Now you will see these groups listed as an “Access” option in most iLearn tools.
Once created, groups can be used in the following iLearn tools: Announcements, Assignments, Calendar, Forums, Messages, Resources, Tests & Quizzes, Gradebook
Step 2:
Associate Groups with Forums or Topics
You can allow group access in a forum or a topic. The directions are the same for both.
1. Click Forum Settings or Topic Settings
2. Scroll down to Permissions
3. Click the dropdown menu to select the permission level for each group of participants. The default permission level for instructor is Owner.
4. To assign one forum/topic to one group (i.e. Group 1), select None for Students, and then Contributor for Group 1. This removes access from the generic student role and makes this forum or topic only accessible to Group 1.
5. Click Customize button to set up custom permission level for that

The tool is designed so that you can add a student to more than one group. If you are creating exclusive groups, you should keep a hard copy of your groups to ensure that each student is only added once. After you have added all students, you can view the groups through the Site Roster tool.
Forum settings can be complicated. If you have any questions, please contact Academic Technology at (845) 575 – 3836 for a consult.
Best Practices for Using Tests and Quizzes

At the Tests & Quizzes pages in iLearn, you will have four options for creating a new test/quiz:
1. Create:
use a “wizard” to create assessments to your specification
2. Create from Text: use a single-screen editor to set up text using specified formatting
3. Import:
import an existing assessment from an IMS QTI-compliant XML file from your computer.
4. Duplicate:
copy an assessment from an existing assessment within the same course
After creating the assessment, you need to add contents and set up options in “Settings”. All published tests and quizzes will be graded automatically after the students complete them and then grades will be released to the Gradebook if you set up the Gradebook.
Creating New Tests and Quizzes
To create a new assessment, choose the appropriate radio button and click “Continue.”
All assessments must be given a title.
To Import an existing assessment, click the import button to choose file.
Creating a Test/Quiz Using the Wizard
The “Create” option uses a “Wizard” to populate test questions.
Step one:
Add Parts (optional)
Parts are sections of an exam, such as “Chapter 1” or “Multiple-Choice Questions.” To add a part, click “Add Part” on the exam’s Create page and fill in the information.
Step two:
Add questions
Select the question type from the Add Question drop down menu.
Step three:
Edit question text and options
Enter the following information for each question:
Creating a Test/Quiz from Text
Use the
“Create from Text”
option when you want to create a test or quiz based on an existing assessment in Word. Apply specified formatting to the questions in your Word document, then copy and paste them into the editor window for easy creation.
Step one:
Enter Assessment/Question Pool Information
Enter a brief description of the assessment. This will appear to students when they log in to take the assessment.
Step two:
Write the assessment questions
1. Start with a Word document containing a consolidated list of assessment questions.
2. In the list of “Instructions and Examples” to the right of the editor, select the type of question you will be asking.
3. Note the instructions for developing a particular question type.
4. Apply the specified styles to the question in your Word document.
5. Copy and paste the questions into the editor. NOTE: You must adhere to the formatting exactly as it appears in the examples. Incorrectly formatted assessments appear—by default—as short answer questions.
6. When you are finished, click next to validate your exam.
Step three:
Validate assessment
1. Verify that the question, type, point value, and answer choices/correct answers are correct. Note: Incorrectly-formatted questions will be automatically read as short-answer questions.
2. Click “Create Assessment” to complete assessment creation. Proceed to “Settings” (next page) to learn about change settings on this assessment.
Accessing Your Assessment
Once your assessment has been created it will be placed in the Working Copies section of the Tests and Quizzes tool. After it has been published it will be available to students under the Published Copies section. It will not be available to students when the Availability Date has passed.
Any changes made to the Working Copies assessment will not be made to already published assessments in the Published Copies section. If you want to make changes to already published assessment, change the copy in the Published Copies section.
Once an assessment is created there will be a set of actions available.
After writing your exam, you are given a number of settings options. These are described below.
The Academic Technology and eLearning staff has set a number of default conditions for your assessment. These have been set to minimize confusion and difficulty over using the tool. Please contact the office of Academic Technology and eLearning at 3836 if you want to change a strongly suggested default setting.
When you are finished, choose “
Save Settings
” or “
Save Settings and Publish
” (all assessments will need to be published before students can see them). You can elect to have students notified by email when new tests are published. If you have questions about settings or if you would like an Academic Technology & eLearning staff member to review your assessment before you publish it, please contact us at 845-575-3836.
Saved, unpublished assessments will appear in the “
Working Copies
” list. When published, assessments appear in the “
Published Copies
” as “
” on the assessments list. After the retract date passes, assessments move to the “Inactive” list.
Using Turnitin.com Through the Assignments Tool
Full transcript