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How to Write a Memorandum

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by

Bronson Ng

on 2 December 2013

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Transcript of How to Write a Memorandum

How to Write a Memorandum
What is a Memorandum (or Memo)
Merriam-Webster definition:
mem·o·ran·dum - noun \ˌme-mə-ˈran-dəm\
a : an informal diplomatic communication
b : a usually brief communication written for interoffice circulation
c : a communication that contains directive, advisory, or informative matter

What you need to know:
In
cadets
, a memo is used as a formal way to communicate.
Guidelines
-Times New Roman
-size
12
font
-typed in a
"Word"
document (attached file)
-sent from a
Gmail
account (
make
one if you don't have one)
-send to
2381militaryband@gmail.com
-memo should contain
no
grammar/spelling errors
-follow aforementioned structure
-memo should be in a few
full
sentences or longer
-if it's regarding an absency, send it
before
the event (better yet,
before
the S/C's leave for cadets

If the memo
doesn't
meet any of these guidelines, the memorandum will be
rejected
. We will reply to your memorandum, and state why it was rejected.

Then, you will send a
corrected
one.

Content of a Memorandum
Example Memorandum:

Memorandum

1087-1

20 November 2013

DM

REQUEST FOR THE ABSENCE FROM CADET TRAINING NIGHT 11/26/13

1. I will not be able to attend cadets on 26 November 2013 due to the following reasons:

a. I have a broken foot due to sports and;

b. My doctor has said not to do any physical training.

2. Thank you for your time and consideration.






B. Bob
Cadet Sergeant
Band 1 Section
2381 BCR Irish Fusiliers RCACC
778-111-1111
bobbob@gmail.com
Invalid Excuses
"I have lots of homework."
-Everyone gets homework but they still manage to go to cadets.

"I don't have a ride."
-If you don't have a ride, then tell your S/C's and they'll arrange carpool for you. Lack of transportation shouldn't be a reason why you can't come to cadets.

"It's too cold/hot, whatever."
-This shouldn't even be an excuse.

If an excuse becomes a recurring thing, then we'll talk to you about how it can be resolved.
By: Band Trp S/C's
1087-1
is used to designate that the memo is sent within
Army Cadets
.
Similarly,
1000-1
is used when sending memos to any and
all
elements of cadets.
This, as you've guessed, is the date when this memo was sent.
Day Month Year
SRemember to change this
This is where you put the date of when you wrote the memorandum. It is one blank line from the title (Memorandum). The date should be in this order: the day, the month, then the year. If the day is abbreviated, so is the year and month.
This is the subject of your memorandum. Some examples:

Memorandum regarding band team practice absency on (01/01/01)
Memorandum requesting special kit (such as white belts)
Memorandum regarding late arrivals for parade nights/band practice
This should be underlined and capitalized.
The signature block should be 5 blank lines from the body of text.
In your memorandum, you will state
what
you want, and
why.
In some cases, such as being absent on a parade night, use a numbered list.

1. I will be late tonight
a. I can't miss the season finale of "My Little Pony"
b. and so on...


Explain in
detail
, and use
full
sentences. All we're looking for is a few sentences.
The signature should be in your own handwriting. You can
scan
your signature into your computer or
print
the memorandum out and sign it on instead.
The signature block should follow this order: the name of the
sender
, their
rank
, their
position
, their
corps
, their
phone number
and finally, their
email
. You
may not
abbreviate the rank (C/Cdt, C/LCpl etc.).
This is who you are addressing this memorandum to. Depending on what you are writing the memo for it
affects
the person who you are addressing it to.

DO NOT
put down a specific person's name.
Always
put down the
position
of the person.

Examples:
Bravo Sqn SSM, Supply O, etc
Here, it's
recommended
, but
not required
that you thank the recipient.

2. I've ensured that this won't happen again because...
Thank you for taking the time to read this memorandum...

Full transcript