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Event Planning: The Big Vision to the Tiny Details

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by

Meg Co

on 22 January 2016

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Transcript of Event Planning: The Big Vision to the Tiny Details

Branding
Vision
Participant Experience
Itinerary
Look
Event Planning
MINDSETS, SKILLS, and TRAITS you are ultimately working to instill in your students
Norms
The Big Vision to the Tiny Details
Ten Components of Event Planning
1. Vision 7. Branding
2. Goals 8. Participant
3. Budget Management
4. Guests 9. Plan B
5. Venue, Date, and Time 10. Important
6. Itinerary Contacts
Budget
Hear
Feel
- Participants will wear fun and appropriate prom wear.
- Participants and teachers will be featured in the social media theme through tweets, instagrams, and FB profiles.
- Students will listen to the student and staff emcees.
- Students will perform to popular, upbeat, and appropriate music.
- Students will feel prepared, welcomed, and excited.
- Audience will feel excited, proud, and impressed.
Consequences
Logistics
Post-Performance
1. Students will support and encourage all participants appropriately.
2. Students will only be in designated areas of the school.
3. Students will follow all school rules and expectations.
...are consistent with Dream-Maker High School consequences
Norms and consequences will be included on permission slip, ticket sales booth, and reinforced by the emcees.
Students will complete a reflection and receive a DVD of the fashion show.
Warm Up
Plan an Event with Two Restrictions


- The show has
30 student volunteers
.
-
Students choreograph 60%
of the sets.
- All students
maintain a B- average
.
- Each student is
highlighted in the social media theme
.

Goals
Quantitative and Qualitative
Objectives
CM will be able to...

...identify and define the top
ten components of event planning.

...practice the structure of
backwards planning.
- Divide yourselves into groups of 3-4 people
- Each group will receive an
event and a budget
- Work with your group to plan
this event w. only these
restrictions
Example, Prom Fashion Show

Students will understand the connection between
responsibility
,
commitment
, and
success
through 3 weeks of rehearsal and preparation. Students will learn that an
effective team
is
supportive
and
respectful
. Students will develop their
creativity
and
problem-solving
skills

through creating a media campaign, choreographing sets, and preparing for the fashion show. Also, students will develop
confidence
through celebration of their progress, productive feedback, and features within the social media theme.
Answer these questions:
1. Were you surprised by any of the top ten components?

2. What were your major changes after taking the top ten into consideration?

3. How will you use this event planning knowledge in the future?
Full transcript