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M&E system

Flow diagramme for new m&e system
by

George Morris

on 28 July 2010

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Transcript of M&E system

Double click anywhere & add an idea Events, Meetings, other
non-mediated impacts RSS / Atom Feeds Google Scholar
Workaround Social Media Hub / key websites Publication ToCs Feedreader Posts scanned for worthwhile mentions
on average about two / three times
in a month Watcher looks for keywords
- i.e researcher names Posts exported to Researchers
ToC's scanned for relevant articles Keywords used to refine and filter searches
Yahoo Pipes used to create highly customised and agreggated feeds USER:
Anyone in the institute
Judges validity of impact
Monitoring and recording impacts Monitoring Key Issues: Holistic
Not imposing
Cost effective
Inclusive Desired Results/ROI: Universities Online Monitoring Impact Logging Original Objective:
"Identify different search engines...that will enable IIED to determine how frequently its reports are cited...
"Search might use an author's name, publication title, or IIED as the author...
...successful search engine should enable IIED to compile an accurate list of where its publications are being cited over time..." Task:
Different Sources
Keywords to use
Store / List
Solutions:
You dont search the WWW, it comes to you
You dont put limits on keywords, you facilitate a versatile system to use as many or as little as you want
Instant storage and listing...

? Two Types of RSS feed for IIED

1. Publication Feeds

2. Search Feeds Journals Search Engines Bookmarks Yahoo! Pipes The feedreader... Outputs Institute interfaces with a diversity of mediated impacts:
Social Media
Broad range of Journals / Publications
Flexible - can create ongoing feeds or a temporary 'trace' on an individual topic / publication Posts Presentations Pick publications of interest:
Select high-profile mentions from a range of actors
Annotate with statistics
Design / brand Not...: ‘how many times IIED has been mentioned...?’
but...‘what kind of actors are accessing and engaging with an IIED publication?’ Google Trends and Timelines:
- Easy and attractive way of presenting audience engagement
Two Examples: Keyword Trends
Log significant impacts via e-form system Real Simple Syndication (RSS) Paid Services Rationale JSTOR: Web of Science (Thompson Reuters) UK Access Management Federation Pros / Cons:
Professional, built-for-purpose citation service
Access to huge array of journals
Not ringfenced into a group of journals for m&e purposes
BUT...
Expensive
Journals not contemporaneous (JSTOR)




Free Trial... Terms of Reference:
Find key UK-based universities that run post-graduate courses on environment and development
Acquire reading lists for the past five years
Look for IIED material
Track this kind of information and recommend methods that would be feasible for IIED to consider as an ongoing exercise

Research and Educational Arena Evidence for IIED engagement
Set up ongoing tracking system
Presentation Challenges:
Lack of baseline
No agreed 'top ten' in E&D
IIED material relevant to a wide range of disciplines
Often copyrighted material
Reading lists not stored for five years


Reading Lists Other areas of engagement Results: Presentation and ongoing monitoring FLOW CHART ToR:

Develop categories for citations, for example, formal academic journal, books, briefing papers etc
Compile an accurate list of where IIED publications are being cited over time
Baselines from which to measure impacts over time


Store
Categorise
Trend Solution:
High profile impacts
Decentralised effort
Done by those most able to decide what makes an impact
Instant logging / storing
Targeted audiences and objectives included
e-form:
Can be used everywhere
Can be filled out relatively quickly
Asks relevant questions
Raw info automatically compiled
Versatile: Potentially use for meetings, etc...

http://www.surveymonkey.com/s/ZJFWDB3




Outputs: However: Follow - Up: Will bring an eclectic yet relevant mix of citations and other mentions to IIED
Log and store for future evaluation
End result: empirical evidence that IIED is meeting objectives and engaging relevant audiences Subscribe to journal table of contents
OR
Subscribe to topical feeds (via gmail RSS) More customised feeds:

Aggregate feeds from different locations
Use pipes to search for keywords,
Seperate by languages
Multimedia
'Geocode' posts

Pre existing pipes can be cloned...

http://pipes.yahoo.com/pipes/pipe.edit?_id=0fc09d10d857e1d3ef3e561d85728f3e RSS from metatags - i.e: 'IIED'
Bookmarks good indication of what is proving popular
Goes further than downloads - publication /webpage flagged by user as significant
Possible to notice organisations and individuals http://delicious.com/tag/IIED RSS feed posts exportable for storage Systematic Can be sorted into categories, regions objectives IIED announces the publication of
Assessing the Cost of Adapation to Climate Change Keyword search trends: Article / Webpage Timelines But:
- a hit and miss affair... For m&e purposes, individual subscriptions are expensive

Online citation index
Can search index by Author, keyword or publication
Alerts can be threaded into the RSS system - integrated
Cost (10 users): 4043 p/a exc. VAT Online storage of Journal articles
Stretches over more than 50 disciplines
Journal articles not recent
One-off subscription fee, then selected annual fees
One login code to journals and other online academic material
Used mainly in HE / FE establishments but trial for institutes being considered WoS: Four Weeks
JSTOR: Two weeks
Recommend this happens in 'no fly' week / month Solutions:
Look for effective ways to acquire lists
Consider alternative evidence for engagement
Create a simple yet effective way to both present and monitor Contacts

Cold-calling

Online Research Flagship Journals

Most recent library acquisitions
and...
Interviews... Dr Melanie Lombard, Lecturer in Urban Development, on Adapting Cities to Climate Change: “This text...is a useful introduction to the key themes of our course and how they relate to each other in a specifically urban setting. This is an emerging field of research, in which there is still a lack of publications, and the book fills a gap, offering up-to-date and relevant theoretical and empirical material.” 209 mentions so far...
Over 40 modules from 14 universities
Subjects included Gender, Business & Env., Disaster Mgnt, NGO Studies, Land Reform
All flagship journals were noticed
IIED website and its satellites used as introductory learning resource
IIED often referred to specific students even if not on reading list Design, brand, display using dashboards Short-term: keep track of important uses of IIED material / activities

Long term: Emerging trends Impact logging not representative Assess and amend

'Road testing'

Decision made on adaptation

Possibly design custom form Other follow-ups:
Clean up RSS feeds
Continue negotiating paid services
Which universities for first rotation?
and...
How do you assess the value of an impact? THANK YOU Method... Convert lists into PDF
Search for keywords and author names
Process of elimination
Sort into Book /report, journal, other resource RSS Feeds directly from keyword searches: e.g: 'IIED' or 'PLA Notes' Academia Social Media (exc. micromedia) New posts sent to Reader http://www.surveymonkey.com/MySurveys.aspx Diversify target universities

Seek agreement at faculty level

Rotate universities

Track engagement Information easily stored online for public and / or Institute's inpection:
Full transcript