Loading presentation...

Present Remotely

Send the link below via email or IM

Copy

Present to your audience

Start remote presentation

  • Invited audience members will follow you as you navigate and present
  • People invited to a presentation do not need a Prezi account
  • This link expires 10 minutes after you close the presentation
  • A maximum of 30 users can follow your presentation
  • Learn more about this feature in our knowledge base article

Do you really want to delete this prezi?

Neither you, nor the coeditors you shared it with will be able to recover it again.

DeleteCancel

Make your likes visible on Facebook?

Connect your Facebook account to Prezi and let your likes appear on your timeline.
You can change this under Settings & Account at any time.

No, thanks

SharePoint Lesson #37: Folder AND Metadata

There are many good reasons to avoid folders in SharePoint-Libraries. But what if it really requires a folder structure? Add Metadata to your folders!!
by

Peter Heffner

on 7 July 2014

Comments (0)

Please log in to add your comment.

Report abuse

Transcript of SharePoint Lesson #37: Folder AND Metadata

Folder vs. Folder
There are many good reasons to avoid folders in SharePoint-Libraries.
Please find here some examples and alternatives:
Prezi: http://bit.ly/VRRJ3L
Slideshare: http://bit.ly/VRRRQO
But what if it really requires a folder structure?

For example Project Management.
All documents would be stored in a single Project Folder. The Document Library has its Project Folders on the top level.
BUT:
The name of the folder has only little information about the project as such:
What makes more sense than pimping the Content Type "Folder" and add some Metadata?
Metadata
Let's go...
1. Create new Content Type "Folder"
2. Assign the Content Type
to the Library
3. Add additional fields
for Metadatsa
1. Add a new Content Type "Project Folder"
2.1 Allow management of Content Types
Select the Library...
... allow management ...
... Content Types are displayed.
The list of Content Types might differ from system to system.
Not to confuse the operator I would hide the standard menu "New Folder".
2.3 Add more Metadata
add additional Fields
3. Create a Folder
The additional fields are displayed when a new folder is being created:
Done!
In addition to the standard fields...
...there are user-defined fields. This comes in handy when you create new views to organise the projects (by status, by project lead,...).
2.2 Assign new Content Type
Add the newly created Content Type to the list on the right.
http://www.peterheffner.de/SPTuT.htm
Please find here an overview of all available Presentations:
Full transcript