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DFLC / USFLN Symposium Prezi

This is the visual map of results and discussions from the USFLN / DFLC Symposium in March 2015.
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James Carlson

on 24 March 2015

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Transcript of DFLC / USFLN Symposium Prezi

Start-up & Sustainability Lifecycles
Discovery
Formation
Preparation
Activation
Forevermore
Fab Lab
Gateway / Critical decision
Phase
Key Considerations
Recommendations
Phase description wording and background goes across the line of the phase frame.
Action to take
action to take
action to take
Considerations
Considerations
Considerations
Considerations

Research

Key Considerations
Recommendations
Where do we start?
What resources are available?
Where are fab labs and maker spaces located in my region?
Why would we implement a fab lab or makerspace?

Set up a Resources Organizer
Investigate the USFLN Resources Master List
Review Webinar Archives
Take preliminary tour of a relevant fab lab or makerspace
Identify your key stakeholders and their needs
Start to create a vision for your collaborative space
Join USFLN and MS Org?
Justification
Key Considerations
Recommendations
Prove that it will work before you do it
How do you position the fab lab/makers space to make it attractive to local manufacturing businesses?
What is the best way to promote to existing businesses and get them to support this?
What are the supporting financials for our fab lab/makers space?
What is a reasonable timeline for installing and implementing a fab lab or makerspace?
What is a good budget model for establishing fees and costs?
Finalize site selection and rationale
Finalize Equipment List, Supplies and Staffing
Finalize all Budgets and Funding Sources
Finalize Training plan & budget
Planning
Key Considerations
Recommendations
Document the steps and requirements.
What is the purpose of our creative space?
Who will we serve and what are their needs?
How should we organize to fulfill our mission?
Do we plan it to death, or do we start small and grow, or go all in and learn as we move forward?
How do you find the right person to run your lab?
What components are essential to include in a Fab Lab?
Options and criteria for equipment and site selection?
Who are the best local people to get involved?
Define Vision & Mission (A-B-C Model)
Identify key stakeholders and their needs
Define Goals & Objectives
Define Governance, potential offerings & outreach plan
Confirm Executive Sponsorship (e.g. Board)
Staffing- Roles & Responsibilities (Appx. 2.5 FTE)
Champion-Coordinator
Lead Technician-Lab Manager
Interns-Volunteers
Commitment
Key Considerations
Recommendations
Get confirmation in writing.
Who is really committed to this Fab Lab?
Whose backing is critical for its launch and success?
How do we ease the college's liability fears?
What additional support is needed?
How can we qualify & formalize internal & external commitments?
How to grow/keep an engaged base of users?
CONFIRM EXECUTIVE SPONSORSHIP & STAKEHOLDER COMMITMENT
Ensure Fab Lab Champion has the authority, availability and resources to succeed
Define all starter programs, offerings and hands-on projects
Plan on a soft launch and pilot
Evaluate future Grand Opening and leverage media coverage
Installation
Key Considerations
Recommendations
Set up the space.
What are some of the requisites in terms of space, electricity, and building capabilities?
Hardware? Software? Materials & supplies? (As needed to avoid surplus)
Safety?
Staffing prep?
Order and install MIT Equipment (If from scratch)
Order and install Incremental Equipment?
Review Operations Webinar
Implement site plan
Implement Pilot phase
Implement starter learning projects
Training
Key Considerations
Recommendations
Teach people how to use the space safely and effectively.
Who should be trained to use the equipment and where would they receive training from?
People & Equipment Safety
What relevant skills do we already have?
What new skills do we need to develop?
How to develop certification procedures and record keeping?
What are the best practices for training considering we are a public library serving a very rural region?
What steps and materials are required to properly install the lab?
Training Describe on-going training requirements/opportunities.
Rely on Informal Training (“Can you teach yourself?”)
Leverage Train the Trainer Strategy
Execute Training plan & schedule
MIT Sponsored Boot Camps?

Panel Training Experiences
Implementation
Key Considerations
Recommendations
Connect the Fab Lab to the community and the organization around it.
How will our Fab Lab REALLY be integrated into our organization?
How will the equipment really be put to use?
How will we ensure that the Fab Lab serves our purposes?
Develop Portfolio of Offerings
Conduct Special Stakeholder Briefings
Implement Marketing & Media Plan
Implement governance and value tracking
Grand Opening?
Enhancement
Key Considerations
Recommendations
Keep improving the Fab Lab space and community over time.
Who will monitor Fab Lab use to keep it current?
How will we show that the Fab Lab needs to be enhanced?
What resources are needed for enhancement?
Where will we find support for enhancement?
How have existing Fab Labs marketed themselves to the community and the school (Projects, activities, training, etc.)?
MIT Fab Lab Version X.0?
How do you balance workload and justifiy hiring assistants
Fab Lab Functional enhancements?
Expand Stakeholders, Outreach Plan & Offerings Portfolio
Onoing evaluation of incremental equipments and tools
Scaling & Growth Plan
Maintenance
Key Considerations
Recommendations
Keep everything working no matter what.
Please explain the process and costs of long-term maintenance.

How do we ensure funding to replace equipment in the future?

What human, technical, and financial resources are needed?

Sustainability
Key Considerations
Recommendations
Succession planning, financial support, and business modeling
What level of sustainability is necessary for a Fab Lab or MakerSpace in your environment?
What human, technical, and financial resources are needed to sustain the Fab Lab?
What is the source(s) of resources to address needs?
Cost recovery plans?
Revenue & Expense Planning?
How can the FabLab support entrepreneurship?
What additional sources of revenue can we develop to supplement current sources?
ASSUME Turnover in Technical Staff WILL occur
Identify and implement Key Sustainability Initiatives

Review USFLN Sustainability Survey & Symposium Panel
Evaluate Fab Lab Business Model Design
Next Steps
Karen-Michelle Mirko
Interest Generation

Key Considerations
Recommendations
How should we organize our team?
What are the roles required for a collaborative space?
What should we do to determine if we are ready and able to implement a collaborative space?
What is the best way to create interest?
Other questions to be inserted
Organize an evaluation team
Identify and confirm Fab Lab Champion
Identify and confirm Fab Lab Executive Sponsor(s)
Arrange formal visit of established fab lab(s) and makerspaces that model your vision
Debrief from tour and document findings and requirements
Understand MIT Fab Lab Model & Charter
Communicate findings to Executive Sponsor(s)
Qualify organization interest in next phase
More in-depth, detailed workshop format: contact USFLN; we would like to gauge your interest!
Next Steps
Explore the detailed materials online.
School Factory Make-a-Space Kit


DFLC Lifecycle Discussion Guide
Next Steps
Based on proven technology implementation best practices and early fab lab experiences
Avoids common mistakes with technology implementations (“lets just install the gear and figure the rest out later”)(“if we build it they will come”)
Installation does NOT equal implementation
Must focus on convergence of people, processes and technology to ensure success
Structured and comprehensive approach for successful fab lab planning, implementation and mentoring throughout fab lab “lifecyle”
Piloted with numerous USFLN member organizations to support their implementation
Highlights: Fab Lab Development Methodology
Resources Master List
MIT Fab Lab Central
USFLN Website & Portal
DFLC Portal & Guides
IFLA Resources

Past Webinars:
Collab’N’Fab
Fab Lab Operations:
http://elluminate.mesacc.edu/play_recording.html?recordingId=1305309479130_1305896449359
 
Fab Lab Lifecycle: 
http://elluminate.mesacc.edu/play_recording.html?recordingId=1321314118460_1323443909484
 
The Recording password for both is: networks
Identify candidates for Fab Lab team
Define and document
Define preliminary site selection options and criteria
Define preliminary Equipment List, Budget and Funding Sources
Panel shares site selection experiences
Who will monitor and assess conditions?

What are some of the best practices from policy models & liability issues to public/private use pitfalls & managing volunteers?
Preview: Business Model Canvas
Host an Interest Session
Get the Word Out
POSTER
Looking for Waukesha Area Makers!

Are you a dreamer, an inventor, skilled craftsperson, engineer, or artist who could benefit from a workshop or meeting space to tinker and develop your ideas or products?

Do you wish you had access to a wide variety of specialized tools but can't afford to buy them, or can't justify the expense for only a project or two?

Do you learn best from hands-on experience, and value practical knowledge and skill that can be used immediately?

Do you yearn for the company of other makers to collaborate with and learn from?

Are you interested in supporting a local community of makers and innovators who will create new job opportunities and boost economic growth?

If your answer is yes, join us in building a creative community and opening a new maker space, and we need your help, advice, and passion! Don't miss this exciting opportunity to participate in the formation and guidance of our group! We'll be meeting at Martha Merrell's Books & Cafe on the second Sunday of every month, at 2:00-3:00pm.
CRAIGSLIST
Looking for Waukesha Area Makers!

Are you a dreamer, an inventor, skilled craftsperson, engineer, or artist who could benefit from a workshop or meeting space to tinker and develop your ideas or products?

Do you wish you had access to a wide variety of specialized tools but can't afford to buy them, or can't justify the expense for only a project or two?

Do you learn best from hands-on experience, and value practical knowledge and skill that can be used immediately?

Do you yearn for the company of other makers to collaborate with and learn from?

Are you interested in supporting a local community of makers and innovators who will create new job opportunities and boost economic growth?

If your answer is yes, join us in building a creative community and opening a new maker space, and we need your help, advice, and passion! Don't miss this exciting opportunity to participate in the formation and guidance of our group! We'll be meeting at Martha Merrell's Books & Cafe on the second Sunday of every month, at 2:00-3:00pm.
LETTER
Looking for Waukesha Area Makers!

Are you a dreamer, an inventor, skilled craftsperson, engineer, or artist who could benefit from a workshop or meeting space to tinker and develop your ideas or products?

Do you wish you had access to a wide variety of specialized tools but can't afford to buy them, or can't justify the expense for only a project or two?

Do you learn best from hands-on experience, and value practical knowledge and skill that can be used immediately?

Do you yearn for the company of other makers to collaborate with and learn from?

Are you interested in supporting a local community of makers and innovators who will create new job opportunities and boost economic growth?

If your answer is yes, join us in building a creative community and opening a new maker space, and we need your help, advice, and passion! Don't miss this exciting opportunity to participate in the formation and guidance of our group! We'll be meeting at Martha Merrell's Books & Cafe on the second Sunday of every month, at 2:00-3:00pm.
Google Form tied to a spreadsheet
People can register and sign in
What is your name?
What do you make?
How do we reach you?
How did you hear about this?
https://atrium.schoolfactory.org/springcity
Host a Planning Session
Plan a Field Trip
Makerfaire, other spaces, etc.
Talk about the seven dimensions
Come up with a simple task for each
Ask people to commit to doing a simple task
Plan the next planning session
Feel free to use OpenAtrium
barrelofmakers.org
Find Stakeholders
Host a Hackerspace Meetup
Make a graph of interests
Align interests to broader community
Align interests to internal community
Community Meeting
DISCOVERY
Incorporate?
Review your discovery information
Decide: Are we doing this?
If so, incorporate!
Form your founding team
Learn about your community
Review your lease, budget, and finances
Decide: Sign the lease?
If so, SIGN and continue!
Hold public interest meeting
Begin researching resources (funding, locations, etc.)
FORMATION
Determine & implement funding model
Research & select location
Setup bank accounts
Form legal container
SPACE PREPARATION
Setup usability
structure
Make the space legal
Setup utilities
Polish the space
Determine membership structure
Communication & marketing setup
Administrative setup
Assemble
administrative team
ACTIVATION
Outreach: Community outreach and collaboration
Promote opening day
Community: Promote space, expand membership, and build community
Resources: Pursue funding opportunities, maintain financial integrity
Environment: Refine physical space and operations
Governance: Develop board resources, succession plan, policies & procedures
Experiences: Evaluate and nurture internal and external experiences of the space
Equipment: Continue to develop the physical offerings of the space
FOREVERMORE
QUESTIONS TO EXPLORE:

What does your community need? What else is happening?
Who will be your next leaders?
What could you outsource?
Who isn't visiting the space?
Is the community healthy?
How long since we were in the news?
Are all the same people still around, years later?


Continue all activities listed in Activation phase
Create system for documentation
Opening Day!
Locate?
Board Transition
Optimum Outreach
Number of members causes 10x as many strangers to visit the space
Transition from Founding Board to new board members
Financial Stability
6 months of operating expenses in bank account
Collaborative Space
14-16 months
AGENDA
Fab Lab Business Model
Panelists & Presenters
Survey Summary
Welcome-Introductions
Pilot Workshop
Format & Expectations

WRAP-UP & NEXT STEPS
James Janisse
Jim Hyder
Matthew Wade
Hugh Schuett
Mel Cossette
WELCOME
Mar 23, 2015
Pre-Symposium Workshop:
Start-up and Sustainability
SPECIAL TOPICS
Material Science
Entrepreneurship
James Carlson
Greg Herker
Tom Crampton
Finalize all fab lab governance
Planning for ongoing expenses:
equipment
hardware
software
warranties
service calls
people
Ongoing safety monitoring
Phases
Research
Interest Generation
Justification
Planning
Commitment
Installation
Training
Implementation
Enhancement
Maintenance
Sustainability
Karen-Michelle Mirko
Mel Cossette
Tom Crampton
Participants also provided their most important
questions in the relevant phase (These questions are
addressed throughout todays workshop in the Lifecycle).
38/48 (79%) participated in the Pre-Conference Workshop Survey…thank you!
35 Unique organizations represented in the survey.
35/38 responses (92% organizational representation)
Participants were asked to assess where they and their organization currently are in the lifecycle
It's a non-linear process, really.
Online collaboration and detailed steps
https://flockify.com/spacekit
Build excitement and support before you start
Learn about your context
http://www.dflc-usa.org/downloads/lifecycle.pdf
https://flockify.com/spacekit
https://atrium.schoolfactory.org/spacekit
What next steps do you plan?
Highlights: Collaborative Space Development Model
8 varieties
hackerspace
makerspace
co-working
artist collab
project collab
open democracy
citizen science
community kitchen
Based on work with 120 community-based collaborative spaces
Make-a-Space Kit:
Overview and detailed project plan
partial funding for development from
DARPA
Typically implemented by groups of independent founders
Governance
7
dimensions of leadership
Outreach
Community
Environment
Equipment
Experiences
Resources
Consider a feasibility study - seek third party facilitation - host open events and see what sticks
Read the books
Use the network! You can get more detailed information from the people who are involved.
What to do when we're multiple spaces in a city and people start fighting over turf wars?
Ensure all interested parties are represented in the original planning
Convene planners frequently during planning process
Start at the bottom and ask what people need - e.g. custodian, supply manager, dept. chairman, dean, etc.
Collect a full description from a comprehensive network
Get everyone to tell you all the things you
can't
do, so you can see what you
can
do
Segment the idea and explain parts one at a time - it's a big vision
Equipment size drives space
Grants
Membership Fees
Event rental
Fee-for-service projects / contracts
Corporate Sponsorships
Organizational memberships
Class / event ticket sales
In-kind contributions
Donations
Accelerator return
Electronics suite is least used part of typical Fab Lab
Consider commitment across multiple 'terms' of leadership
Get the Fab Lab incorporated into the strategic plan and long-term vision of the institutional context
Link the program to other institutional priorities such as enrollment, recruitment, retention
Link to wider economic / regional context priorities
Software is as important as hardware, don't neglect it
Printers require filament, don't forget to order some
Identification of software needs is critical
Do complete safety overview--equipment perimeter, class size, exhaust / dust collection, code compliance
Be prepared to justify your decisions as you plan
Design safety / equipment for lowest-common-denominator users: children, students, adults, professionals
Starting with assumption you will need to offer more training than you think
Become personally familiar with the tools to understand the training needs
Create a 'mistake-friendly' culture and help students understand how to value the screw-ups
Software training: Lynda.com
Look at DFLC site "Projects"
GET ON THE MORNING SHOW!
Maybe more than one opening day -- Pilot opening day, and real public Opening Day: iteration is in your DNA, get used to it.
Counting every touchpoint with your community

Specifically: nothing worse than opening day with governor, three mayors, CEOs, and machine doesn't work. Or chief operator is sick.
TEST EVERYTHING and HAVE BACKUPS:
REDUNDANCY for both people and machines
Always 2 adults on-site at all times
Separate machines by INSTRUCTION
and PRODUCTION - redundancy

Cameras above each machine; make cameras themselves a project! (RaspberryPi + webcam = CheapCam)
Home school community
Take it on the road! Go MOBILE
Go to local schools, get them engaging
Keep adding software / workstations - classrooms and "design spaces" can be increased to make more room around production gear
Enable loud noise and be sensitive to noise factors
Continue to organize storage space until you pack everything so densely you create a singularity
Outreach to groups helps make your Fab Lab indispensable
Marketing and outreach-- get it in everyone's mind. Make sure they know what it is and how they can use it.
Listen to community: they will have ideas
Regular maintenance: stay current, update often --
REMEMBER THE FIRMWARE!

Update your equipment so students are current
Be a part of the school itself, and the community; go beyond being in a 'department'
Propose curricular integration to fellow faculty members
Make a 1 credit
FAB LAB course =
revenue, attention,
activation
Teacher CEs
Create a maintenance calendar

People can learn how to maintain equipment and gear
diversify the support resources so change in admin doesn't affect your operations
j.mp/usfln2015
j.mp/usfln2015notes
TOUR experience can make or break the inclusion
Engaging with larger groups who have networks of other people who are not normally included e.g. polkadotpowerhouse.org, etc.
Using the tour to ask questions instead of show and tell
Targeting marketing to specific populations (e.g. not just saying "underserved" but specifically "women")
What does the entrance look like, feel like, imagined through the lens of folks who might not be familiar to the contents of your space?
What kinds of language or jargon do you use in the culture of your space that might inadvertently affect inclusion?
What can we do while planning our space to set inclusion in motion? What can we do once our space is open to bring in more diverse populations of users?
Is there a regular process of discussion around these topics amongst leadership of your space?
How can we create the experience of ownership for those we want to include?

Strategies for Diversity and Inclusion
Families
Women
Kids
Minorities
Economic minorities

Universal Design:
Engagement
Access
Assessment

9 community practices of civility
Full transcript