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FY 2013-2014 Budget Presentation

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by

Ryan Zuiderveen

on 23 January 2014

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Transcript of FY 2013-2014 Budget Presentation

FY 2013-2014
FY 2013-2014
General Operating Fund
Fund 101
Fund 202
Fund 203
Tax Increment Finance
Fund 247
Fund 248
Proposed Annual Budget
Budget Overview
Negative Factors
Overall Direction
Overall Numbers - Past and Future
FY 2012-2013
FY 2013-2014
Fiscal Year
Revenues
Expenditures
Highlights
Departments with changes under $5,000
Departments with changes over $5,000
Fund 271
Library Fund
Fund 401
Fund 590
Fund 591
Fund 661
$7,482,409
$8,319,730
$7,152,612
$7,997,346
Net
($837,321)
($844,734)
A modest increase in tax and state shared revenue expected, but overall revenues are likely down by 4.3%
172.000 City Manager
215.000 Clerk
228.000 Information Services
247.000 Board of Review
248.000 Administrative Services
262 Elections: $6,000 decrease due to fewer elections
101 City Commission: $8,669 decrease from fewer professional services
265 City Hall Building and Grounds: $44,920 decrease due to fewer capital outlays
301.000 Police
336 Fire Department: $6,387 decrease due to fewer equipment needs
441 DPW: $8,292 increase due to part time staffing, rent & drain projects
441.000 Dept of Public Works
721.000 Planning & Zoning
748 City Promotion: $10,074 increase for Printing, Equipment, & Professional Services
751.000 Parks
805 Cultural Center: All line items dropped to $0.
859.000 Employee Fringe Benefits
896.000 Other Expenses
966 Transfers Out: $82,4982 increase due to higher debt service payments and transfers
253.000 Finance and Accounting
Projected Revenue - $371,714
Projected Expenditures - $420,253
Projected Difference - ($48,539)
Projected Fund Balance on 7/1/13 - $129,296
Projected Fund Balance on 6/30/14 - $80,757
19% of annual expenditures
Highland Dr repaving 32nd
to Creekview - $52,516
Crack sealing program - $25,000
Projected Revenue - $167,856
Projected Expenditures - $178,030
Projected Difference - ($10,174)
Projected Fund Balance on 7/1/13 - $53,116
Projected Fund Balance on 6/30/14 - $42,942
24% of annual expenditures
Transfer in from 101 - $60,000
Projected Revenue - $318,107
Projected Expenditures - $551,196
Projected Difference - ($233,089)
Projected Fund Balance on 7/1/13 - $1,456,920
Projected Fund Balance on 6/30/14 - $1,223,831
222% of annual expenditures
Downtown Redevelopment - $300,000
Difference
($329,797)
($322,384)
a) Less transferred in from Fund 401
b) Reduction in sales of fixed assets
c) Lower interest on investments
A small increase (2.1%) in expenses is expected
a) Higher debt service payments
b) Transfer of $60,000 to Local Streets Fund to supplement expenses
Fund 101 Overview
Projected Revenue - $2,858,826
Projected Expenditures - $3,042,748
Projected Difference - ($183,922)
Projected Fund Balance on 7/1/13 - $992,441
Projected Fund Balance on 6/30/14 - $808,519
27% of annual expenditures
Increasing insurance costs.
Increasing dependence on
state revenue (EVIP).
Paying down of long-term debt
Major Street Funds
Increasing property tax revenues
This budget is based upon the goals & objectives set forth in the 2011-2016 Strategic Plan
Projected Revenue - $14,443
Projected Expenditures - $12,922
Projected Difference - $1,521
Projected Fund Balance on 7/1/13 - $19,914
Projected Cash Reserves on 6/30/14 - $21,435
166% of annual expenditures
Projected Revenue - $310,552
Projected Expenditures - $322,323
Projected Difference - ($11,771)
Projected Fund Balance on 7/1/13 - $106,743
Projected Cash Reserves on 6/30/14 - $94,972
29% of annual expenditures
Public Improvement Fund
Projected Revenue - $0
Projected Expenditures - $37,000
Projected Difference - ($37,000)
Projected Fund Balance on 7/1/13 - $41,735
Projected Fund Balance on 6/30/14 - $4,735
13% of annual expenditures
Sewer Fund
Projected Revenue - $1,288,648
Projected Expenditures - $1,404,854
Projected Difference - ($116,206)
Projected Fund Balance on 7/1/13 - $3,395,358
Projected Fund Balance on 6/30/14 - $3,279,152
233% of annual expenditures
Water Fund
Projected Revenue - $952,189
Projected Expenditures - $1,136,802
Projected Difference - ($184,613)
Projected Fund Balance on 7/1/13 - $5,030,542
Projected Fund Balance on 6/30/14 - $4,845,929
426% of annual expenditures
Equipment Fund
Projected Revenue - $202,987
Projected Expenditures - $299,100
Projected Difference - ($96,113)
Projected Fund Balance on 7/1/13 - $1,480,972
Projected Cash Reserves on 6/30/14 - $1,384,859
463% of annual expenditures
Debt Obligation
1994 Hudsonville DDA GOLT - $160,000 (will be paid off April, 2014)
1999 Hudsonville Public Improvement - $20,000 (will be paid off April, 2014)
1999 Highland Dr Special Assessment - $10,000 (will be paid off April, 2014)
1999 Water Supply/Sewage Highland Dr. - $320,000 (
will pay off early July 2013
)
1997 City Hall/Library Building - outstanding balance $1,945,000 scheduled payoff in 2018
1998 Water Supply - outstanding balance $175,000 scheduled payoff in 2019
2013 DPW Building - outstanding balance $280,000 scheduled payoff in 2027
This proposed FY 2013-2014 Budget is structured to meet the Goals, Objectives, and Action steps of the City’s 2011-2016 Strategic Plan. It has been tailored and limited to basic essential operational expenses and those capital projects determined to be most critical to the well being of the City and its residents. It is further recognized that the City must continue its efforts to make all funds more “self-sustaining”, both now and in the future.

As always, I would like to acknowledge and thank all of the city’s employees who aided in the preparation of this budget and the many revisions done in the process. Many good ideas for increasing revenues, cutting expenditures, and changing the way we do things to be more efficient came from our staff. Every Department Head continues to make sacrifices and has had to learn to provide the same level of services with fewer resources over the past few years. It is to their credit that I am able to present this proposed budget to the City Commission.

Respectfully submitted,

Patrick B. Waterman
City Manager
Maintenance of current millage rates
Necessary upgrades roads, water/sewer systems, updating equipment for police, fire, and DPW
City compensation and staffing levels appropriate for current financial position
Barry Street Culvert
Repair - $50,000
Transfer $20,000 to 101 for police cruiser payments
Transfer $17,000 to 202 to offset costs
Capital Outlay of $365,686
- Lift station pump & valve replacement
- 12th Ave. lift station replacement (Ph. 2)
Capital Outlay of $350,000
- 36th Ave. water main/resurface
- Van Buren St. water main/resurface
Bypass Sewer Pump - $41,500
Spin Doctor Valve Turning Tool - $10,200
Medical Vehicle (Fire Department) - $48,000
Jaws of Life - $17,900
($7,413)
Lack of transportation funding/ever deteriorating roads
Increasing debt payments
Decreasing debt obligation
Limited Health Insurance increases from pool.
Continual utilization of "rainy day" funds for general operations
Transfer in from General Fund (60K)
Final debt payment on long-term 1994 Hudsonville General Obligation Limited Tax Development Bond
General Operations of DDA
Part-time administrative assistant
New Computer Services line item
Repair & Maintenance increase
Liquidation of Fund 401
Positive Factors
Provide outstanding public service
Maintain & improve strong financial position
Foster economic development that enhances quality of life and revives the downtown
Establish strong partnerships with our community, neighbors, and surrounding government entities
Local Streets Fund
Water & Sewer Rates Increasing
DDA Operating
State revenue sharing increase
Preventative maintenance
751 Parks: $9,558 increase due to part time staffing.
State transportation funding
expected to increase
State transportation funding
expected to increase
Revenues down $134,154 due to lower than projected RTS fees
Debt service up $169,953 due to early payoff
Debt service up $84,241 due to early payoff
Revenues down $178,796 due to lower than projected RTS fees
Fund 203 Highlights
Fund 202 Highlights
Fund 247 Highlights
Fund 271 Highlights
Fund 401 Highlights
Fund 590 Highlights
Fund 661 Highlights
Fund 591 Highlights
State statutes limit the amount of general obligation installment note debt that governmental entities may issue to 1.25% of its total taxable valuation, and the amount of general obligation bond debt to 10% of its total taxable valuation, exclusive of interest. The current debt limitation for the City of Hudsonville is therefore $2,671,933 for installment note debt, and $21,375,464 for bond debt.

The city currently owes $280,000 on installment note debt, and $2,630,000 on bond debt. These debts are equal to .13% and 1.23% of the City’s total taxable valuation, respectively.
19 full-time personnel
3 part-time DPW Workers
1 part-time Emergency Services Director
14 part-time library personnel
1 part-time Crossing Guard
1 part-time Meter Reader
17 paid on-call Fire Fighters
7 paid on-call Emergency Services personnel.
Personnel
The following positions remain vacant due to cost constraints:
•Receptionist at City Hall
•Half time DPW Clerk/Typist position
•Part time Account Clerk
•Assistant City Manager
Fill full time Library Administrative Assistant position as part time (i.e. up 520 total hours).
The full time City Mechanic is scheduled to be on Military Leave for 5-6 months (no wages or benefits during that time). Up to three part time temporary DPW workers are included in the budget to cover the staffing shortage.
Wages for the part time Crossing Guard will most likely not have to be paid (South Elementary). The position remains in the budget in case Crossing Guard services are needed elsewhere in the City.
257.000 Assessor
266.000 Attorney/Legal Counsel
426.000 Emergency Services
Budgeted vs. Actual Revenues & Expenses
Wages and Benefits
2% COLA increase
Health Care Premiums
Dental Coverage
Vision Coverage
Comparison to 2012-2013
Full transcript