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Programming Nuts and Bolts
Transcript of Programming Nuts and Bolts
Nuts and Bolts
Purpose of the Event
Highlighting UCSC Principles of Community (http://www.ucsc.edu/about/principles-community.html)
Meet with your supervisor
PRIOR to setting a DATE/TIME/LOCATION/ADVERTISING
Who Do I Meet With?
Family Student Housing RAs
Student Sustainability Advisers
What Do I Go Over With My Supervisor?
Prog DB (http://progdb.com/)
Develop a timeline
Space Reservations & back ups
Identify & Reserve supplies & equipment
Set Up & Clean Up
Food & Catering
4th & 5th Floor Lounge
F4 Kitchen F5 Lounge & A3 Classroom
Common Areas in ea building
Community Lounge or Patio
Family Student Housing & Grad Housing
Talk to your Supervisor about potential 'risks'
Risk Services Website http://risk.ucsc.edu/
There are some events that already have guidelines
Participation Waivers- Wavier of Liability, Assumptions of Risk and Indemnity Agreement (obtain from Supervisor)
Elective voluntary activity waiver
Required activities wavier
Blanket Waiver for events
When is a food permit needed?
How to obtain a food permit?
The University owns some film rights... talk to supervisor
Contracts and Purchasing
Start with researching all potential vendors and pricing out the items that need to be purchased
Who can sign them?
Its a process that starts with you, your supervisor and the vendor.
How to purchase stuff
Purchase Order (Preferred)
Punch Out (system in CruzBuy)
Supervisors' Pro Card
Each Supervisor has slightly different protocol ask about this process
Reimbursements (NOT PREFERRED!)
Advertising & Marketing
What are effective advertising and marketing options?
Posting Requirements & Guidelines
Types of Posting
Area Specific Newsletter
Evaluations of Event
Talk with your supervisor to discuss your event. Enter additional information into ProgDB
What information is important to pass along to fellow RAs.
UCSC Programming Model
Health & Well Being
Academic & Life Skills
Identity & Intrapersonal Development
The “I”’s have it...
Often times with “Diversity” programming the focus is on looking at culture as an “other”. This shifts the focus towards looking at the many dimensions of culture in each person, as well as how those individual pieces build the cultures we share, and the parts that make us unique. There is also a focus on fostering respect for, and an understanding of the many aspects that create culture.
Who Are We?
Civic engagement places a focus on involvement in and responsibility to the multiple communities that we are a part of. An emphasis is placed on understanding the components of involvement within varied communities ranging from your residential community to your college, UCSC, Santa Cruz, the U.S., and the world.
How can I effect change?
Health and Well Being
Well-Being refers to the physical, mental, emotional, and spiritual needs of a person. Looking at well being as a holistic concept and placing emphasis on exploring multi-faceted components that exist on a spectrum while maintaining focus on many of the challenges that college age students address. These include, but are not limited to things like: substance use, stress, body image, fitness, relationship communication skills, consent etc.
How do I take care of me?
Academic & Life Skills
Academic and Life Skills focus on the
development of skills that are useful, both immediately, and transferable in years to come. These could include tangible skills like cooking workshops & budget management or personal developmental skills like interviewing, test taking and conflict resolution. A focus is put on participants walking away with a new ability, talent or knowledge base of “how to.”
How do I do that?
Identity & Intrapersonal
Identity and Intrapersonal Development concentrates on helping students to clarify their own values and personal identities. Focusing on intersectionality of identity, these programs look inward at the participants, their growth as individuals and how they, as individuals, interact with the world around themselves. An exploration of ethics, values, spirituality, politics, etc from a perspective of individual decision making and interpretation.
Who am I?
Where do they come from?
How do I use them?
Rule of 2/3s
Think in circles
Each program you conceive should have MINIMALLY three learning outcomes
Two of each three should be connected to the area in which your program falls
Think in Circles
What is my program idea?
What do I want people to get out of it?
Which learning outcome will it meet?
Which core area does if fulfill?
Purchasing & Payments
Will food be served? Things to consider....
Does the event require a wavier?
Does your event require Liability Insurance?
Campus Wide Spaces & Santa Cruz Community
Talk with your supervisor for directions on where to find information on campus wide & Santa Cruz community spaces.
or, what kind of fresh shenanigans is this?
What is it?
Formalizing the interaction aspect of your RA role
Daily interactions that are documented in short notes
A way to make sure that residents have regular contact with their RA
Why are we doing this?
Our areas struggle with the traditional programming expectation, so we're adapting
Informal one on one interactions build relationships and help students to feel that they are valued in the community
Interaction models are becoming more prevalent across the country as way to engage more intentionally with residents
This should be a more effective way to have face time with residents, as well as reduce the amount of time RAs spend on programs that residents are disinclined to attend
What do I have to do?
And what about my programs?
Set regular times during the week to walk around and talk to your residents
Write down (1-2 sentences) about what you talked about https://docs.google.com/a/ucsc.edu/spreadsheets/d/1hQrKiVxncZArPUxhdRnZ53s6jx7A4W6j5CoL-SAhKRg/edit?usp=sharing
Talk to your CRE about what's going on with your residents to get ideas about offering support and referrals, and build your relationship up with residents who are difficult to reach