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Time managment

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by

Brock Chapman

on 20 November 2016

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Transcript of Time managment

Time Management
all the
tasks
you need to do
larger
tasks
into smaller steps
all
tasks
from A-D
your list in
PRIORITISE
Re-Write
PRIORITY
order
Write down
Break-down
Making it work
Keep it simple
Tackle the first
task
on your
list
at the start of your day
Review your
list
at the end of each day
Don't overload your
list
URGENCY

IMPORTANCE
High
Low
Low
URGENT
and
IMPORTANT

Do it
immediately
IMPORTANT
not
URGENT
Plan
and
schedule
to work on regularly
URGENT
not
IMPORTANT
Delegate
or deal with
efficiently
NOT
Important
NOT
Urgent
Ignore
or
minimise
Keys to Scheduling
Identify your
available
time
1.
Keys to Scheduling
Schedule
in your weekly appointments
2.
Transfer your incomplete
tasks
to the next day
Schedule
in your
urgent
and
important
tasks
Keys to Scheduling
3.
Does your schedule look like this?
Keys to Scheduling
Schedule
in time for interruptions
4.
Keys to Scheduling
5.
Scheduling
Tips
Start your day by
planning
and
scheduling
it
Take short breaks every hour
End your day by reviewing your
tasks
Scheduling
Apps
Created by

of your outcomes come from
Vilfredo Pareto
80%
20%
of your inputs
Successfully Managing
Interruptions
Record
all
Interruptions
Plan
Turn
for
one
week
Interruptions
close

Switch
off

your phone
your emails

instant messages
off
and
schedule
for
Learn to say
No
courteous
and
respectful
but be
Successfully Managing

Interruptions
Find a
private
space to work
Notify
colleagues of a
drop in
time
your
To-Do-List
2.
How to use the
Priority Matrix

Prioritising
Scheduling
your

To-Do-List
Recap
The
Rule
80
/
20
Managing
Interruptions
From this.......
To this....
Key
Themes
prioritise
Schedule
Create an environment that
encourages
US
to be
effective

Learn to set
our
our
tasks
Reduce
the time spent on
Non-Priorities
"You can't manage time: But you can manage many priorities"
- Susan de la Vergne
Key
tools
and
techniques

Start by keeping a
activity log
and record
everything
you do in your day for one week
Work tasks
Meetings
Interruptions
Lunch and breaks
Take note of the
time
and
how long
it took to complete
Who with
Where
How?
Include:
Final thoughts
Take short
breaks
every hour
Avoid
Multitasking
Keep a
clean
&
organised
desk
Get enough
sleep
Schedule
in non-urgent items
Google
Apple
Tempo
Using the
80/20 Rule
Identify the key
20 or 30
percent of
inputs
that are creating most your results
Prioritise
and
schedule
these activities first
Spend more time on these activities
Reduce
and
eliminate
other activities
Thank You for viewing this presentation on
TIME MANAGEMENT
I hope that some of the
tools
and
techniques
will help you to be more
productive
in your day.
If you would like more information on who I am please check out my contact below.
www.brock-chapman.com
www.linkedin.com/in/brockchapman
Full transcript