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Project Services - Today

Team discussion notes for current state and desired future for the team.

Steve Larson

on 1 November 2011

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Transcript of Project Services - Today

What we do now... Project Planning Capture project plan Scope of work
Cost estimates
Basis of estimate
Bduget information Develop project schedules
Assist with project planning
Provide project advice
Review assigned WBS monthly Initiate Projects PAF requests
Approval memos Develop WBS Project WBS
Financial Breakdown Support Projects Project Reporting Management Reporting TOS monthly cost report
Senior management reports
Variance analysis Communicate Project Information Schedule updates
Progress updates
Project changes
Project plan updates
Maintain Trend Logs
Identify potential trends Progress Reporting Weekly meetings
Progress updates
Cost / Schedule Variance
Project 'dashboards'
Project Manager reports
Track Incurred Costs Monthly Cost Reporting Baseline Budget
Incurred Costs
Forecast Update Project WBS
Project changes
Start / Finish dates
Percent Complete
Current Plan Corporate Reporting Report corporate results using SAP
Shared finance reports with project controls
Roll up project results for capital programs Capital Program Management Monthly reporting
Schedule updates / maintenance
Project team interaction
Track engineering contract progress Work Package Management Report Project Information Project Forecasting Project Forecast Determine Current Forecast
Update Plan in SAP
Project re-forecasts
Communicate with project teams 'Difficult Conversations' Discuss & explain Cost Overruns
Contract changes
Manage major project changes
Address project supplements
Supply Support / Integration Supplier Relationship Support Liase with Engineering / Procurement firms for updates
Update project schedules and costs based on information from contractors in the field
Supplier Payment Support Follow up on AP issues (invoice exceptions)
Communicate as required for vendor invoice inquiry
Work with supply management to resolve bloked invoices
Resolve coding issues from field to ensure accurate payment and reporting Progress & Performance Mangement Gather information from field (rig supervisors)
Evaluate progress and performance of contractors
Support cost managers by entering field tickets to track cost
Support project managers with progress updates Project Information Systems Key Info Systems SAP - ERP system
SAP Business Intelligence *BW

PRISM - cost management

Open Wells
Open Wells SAP Interface

MS Project
Primavera P6/P7

Well View *new
Site View *new Daily SAP Activities Create Service Entries (services)
Create Goods Recepts (materials)
Code, Approve and Post Invoices
Create Purchase Requisitions
Invoice Exception handling
SAP Workflow (invoice related)
Transactional Project Cost Reporting Project Process Support Project Setup Prefer same base project structure for all projects Project Methodology Try and use similar methodology for all projects:
- Shale Gas
- Conventional Oil & Gas
- Synthetic Oil - (Core wells, Pads, & water wells) What we Should.... Do Less / Different Use full SAP capability for WBS creation
**Only 2 Levls of WBS in SAP utilized currently WBS Planning Project Planning Do More / New Process Adaptation / Feedback Adapt industry standards & AACE processes to suit Nexen project needs

Gather feedback from customers regarding new processes implemented Establish Clear Baselines Utilize full SAP WBS creation capabilities Ensure Well View integrates with new Project WBS setup Attempt to use a common Scheduling Platform *i.e. Primavera P6 / P7 Provide additional training for Primavera / Scheduling tools Project
Reporting Less Manual Reporting Continue Flexible Reporting
Frequency Daily, Weekly, Monthly Understand audience / purpose of reports Standardized Report Templates
Maintain reporting flexibility Use tools to report efficiently Integrate Project Information
- Planning to SAP, P6, etc. Expand Service Offering for Project Services
- Include Project Risk Management offering Try to avoid duplicate efforts for reporting
- Many views of the same report Project
Forecasting SAP / Finance Definition of Incurred Cost SAP Project Analysis
& Reconciliation Improve Scope Definition
to support forecasting Improve the quality and
definition of Incurred Cost Supply Support /
Integration Exception Handling Work with supply
to improve efficiency Define Roles Responsibilities
& Process Project Information
Systems High level of manual
service entries Service entry backlog Additional SAP data
entry support *staff More service entry uploads for key suppliers Project
Process Support Continue Training
Increase Process Awareness Promote Process Services Offering Beginning... End...
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