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2017-18 PCA Entry Track Application

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Matthew Serio

on 20 December 2017

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Transcript of 2017-18 PCA Entry Track Application

PA Council on the Arts
Entry Track 2017-18

General Information
Applying to Entry Track
Review Process
Outline of Presentation
Pennsylvania Council on the Arts PCA)
The PCA is a state agency.
Its mission is to foster the excellence, diversity and vitality of the arts in Pennsylvania and to broaden the availability of those arts throughout the state.
Now in its 50th year, the PCA strives to ensure that every citizen in every county in the Commonwealth has access to the arts.
Agency Activities
The PCA accomplishes its mission trough a combination of:
Grants to the arts;
Partnerships and initiatives;
Technical assistance to partners and applicants; and
Serving as a resource for arts-related information.
Responsive Funding
contacts PCA for
funding opportunities
(Good ongoing programs)
Increase or decrease in fiscal size > or < $200,000
PPA - Program Stream
Ongoing programs
Fiscal Size < $200,000
Max 25% of Budget
Fiscal Size
AOAP Track
Ongoing programs
Fiscal Size > $200,000
Max 25% of Budget
PPA - Project Stream
Apply Annually
Max request of $2500
Entry Track
Ongoing programs
Apply Annually
Jeffrey Parks, Chair, Bethlehem
Jeffrey W. Gabel, Vice Chair, Gettysburg
Pennsylvania Council on the Arts
Tom Wolf, Governor
E. Jeanne Gleason, Johnstown
Susan H. Goldberg, Philadelphia
Gayle Isa, Philadelphia
Justin Laing, Pittsburgh
William Lehr, Jr., Palmyra
Sen. Charles T. McIlhinney, Jr., Doylestown
Rep. Tina Pickett, Towanda
Robert W. Pullo, York
Lee Steadman, Erie
Sen. Christine M. Tartaglione, Philadelphia
Paula A. Vitz, Red Lion
James A. West, Jr., Pittsburgh
Jen Holman Zaborney, New Cumberland
Description of Entry Track
• Full application every year.
• Able to meet match requirements.
• Stay in Entry Track until recommended for AOAP.
• A point of entry to the PCA’s ongoing Arts Organizations and Arts Programs (AOAP) Track.
• Entry Track supports eligible arts organizations and arts programs of nonarts organizations that generally have at least a one year history of consistent arts/cultural programming.
Entry Track Applicant Eligibility
Step 1: Read the 2017-2018 Entry Track Guidelines posted on www.arts.pa.gov
Step 2: Contact Entry Track Program Director Matthew Serio to confirm eligibility
Step 3: Register for eGRANT access with registration form sent by Program Director
Step 4: Complete eGrant application.Apply through online eGrant.
For technical and login questions contact Seth Poppy @ 717-787-6883 or spoppy@pa.gov.
Step 5: Data collection. Complete Fiscal and Statistical (F&S) Report.
Step 6: Submit online and mail copies to PCA.
Applications are submitted online to the PCA.
For questions contact Entry Track Program Director Matthew Serio
717-787-1523 or mserio@pa.gov
Application Process
• Non-profit tax-exempt corporation or unit of government.
• At least one year of arts programming.
• Average fiscal size of more than $200,000.
• Not excluded by PCA Funding Restrictions.
Narrative Questions
Review Criteria
Quality and Quantity of Artistic
Product, Process or Service (0 to 35 points)

Access to the Arts (0 to 35 points)

Management (0 to 30 points)
Narrative Questions
Access to the Arts
Narrative Questions
Your Application
Narrative Questions
Quality and Quantity of Artistic Product, Process, or Service
Management Criteria
Effectiveness/results of the applicant’s organizational structure in supporting activities that address the applicant’s mission.
Demonstrated success in the ability to plan and implement the plan.
Demonstrated ability to evaluate and effectively address opportunities and challenges.
Effective financial management as evidenced by data from the F&S Report, specifically Section 2, “Revenue/Earned,” “Revenue/Contributed,” with a healthy mix of revenue from all sources and not heavily dependent on one source of Unearned Income; Section 3, “Expenses,” with a balance between “Program,” “Fundraising,” and “General and Administrative;” Section 4, “Non-Financial” / “Number of Contributors,” “Attendance,” “Program Activity,” “Staff,” “Volunteers;” and other information provided by the applicant. Explain any year-to-year changes of 20% or more.
Access to the Arts Criteria
Demonstrated effectiveness/results in serving audience/customers/clients and the general community.
Degree of success in reaching new and non-traditional audience/customers/clients.
Effectiveness/results in marketing and promoting activities.
Demonstrated results in reaching underserved community(s) as the applicant defines underserved and evidence of provision of services or accommodations for persons with disabilities.
Evidence of effectiveness/results of educational activities, (including pre-K through 12th grade, if the applicant provides services to pre-K through 12th grade students).
Effectiveness/results are supported by data from the F&S Report, specifically Section 2, “Earned Income/Contributed Income/Individuals;” Section 3, “Expenses/ Program/Advertising, Marketing and Outreach;” Section 4, “Attendance/Program Activity/Admission Prices;” and other information provided by the applicant.
Quality and Quantity of Artistic Product, Process or Service Criteria
The degree to which the activities of the applicant advance the mission of the applicant.
Demonstrated artistic success as evidenced by the quality of artists, activities, programs, services and artistic leadership and staff, as well as the quality of the work sample and supplemental materials.
Effectiveness/results are supported in the narrative by data from the F&S Report, specifically Section 2, “Earned Income;” Section 3, “Program Expenses;” Section 4, “Program Activity;” and other information provided by the applicant.
• Not all of the questions will apply to every applicant.
• Questions are designed to assist you in telling your story.
• Consider the criteria panelists will apply to your responses.
• Share your successes, challenges, opportunities and obstacles.
• Back up your story with your data.
• Information must reflect only the past two most recently completed fiscal years.
• Each narrative question box has a 5,000 character limit.
• Commonwealth of PA Vendor ID Number
• Federal DUNS Number
• eGrant Login
Application & Panel Review Process
Select Panelists
Create Panel Books
Hold Panel
Funding Formula
Council Approves
Award Agreements
Final Reports
Criteria Scale
• PCA staff review applications for eligibility
• Advisory panels evaluate and review applications based on Criteria Scale (35/35/30).
• Panelists reach consensus on assessment totals and make recommendations for the Council’s consideration in making final funding decisions.
• The PCA uses a formula to determine funding that simultaneously incorporates average fiscal size, assessment totals, and previous awards (if any).
• The Council reviews options and sets parameters for the funding formula. The formula is applied to available funding resources as directed by the Council.
Application Review and Funding Recommendations
• Different requirements and work sample submissions for different discipline programs
• Check the Entry Guidelines at www.arts.pa.gov for Program/Arts Discipline Descriptions and Program-Specific Requirements
• Work samples must be from the past two years
• Call Entry Track Program Director Matthew Serio 717-787-1523 if you need assistance.
Program-Specific Requirements and Work Samples
Your responses inform the panelists in their evaluation of your application for funding:
Hints & Tips
• Read: And re-read the guidelines as you prepare your application.
• Review: Your past two years. What happened? What were the milestones.
• Reflect: What worked? What didn’t? Why? What did you learn?
• Report: Tell your story in a way that is clear, complete and compelling. Use the questions to help address the criteria.
Questions vs. Criteria
• Be sure to address all of the bullet points under the review criteria in the Entry Track Guidelines.
• Focus on addressing the applicable narrative questions. (Not all of the questions will apply to every applicant).
or visit our website at www.arts.pa.gov
Thank you
For more information or assistance, please contact your PCA Entry Track Program Director:
Matthew Serio
Full transcript