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Organizing the Project Team
Transcript of Organizing the Project Team
Organizing the Project Team
Aligning the project stakeholders to deliver success
Project Management Life Cycle
Major considerations when organizing the project team
Project Team vs.
Main sources of personnel
What is the importance of the project team?
Understanding the roles and responsibilities of project stakeholders
The project Spon$or
How can the project team be leveraged for success?
Managing project teams effectively
Skills required for effective project management
What is the role of the organization within a project?
References and Credits
Project Management: A Systems Approach to Planning, Scheduling, and Controlling by Harold R. Kerzner
Successful Project Management: A Step-by-Step Approach with Practical Examples by Milton D. Rosenau
Effective Project Management: Traditional, Agile, Extreme by Robert K. Wysocki.
Project Management Body of Knowledge by the Project Management Institute
Radical Project Management by Rob Thomsett
Inform current progress
Provide visibility into future activities
Request (and secure) your support
Understanding how the organization can enable the success of a project
Funding and business direction
Leadership, ultimate accountability
Strong Management Skills
Vision and strategy
Ability to inspire trust and motivate
Platinum Rule: Do unto others as they would have you do unto them
Verbal / oral
Presentation and facilitation
General Management Knowledge
Subject Matter Expertise
Make the Project Succeed (meet 3C - T, $, P)
What does the organization expect from the Project Manager?
Accountable to organization for results
Communications (vision, status, planned and revisions)
Coordinate activities within project team, with sponsors, customers, clients
Kerzner: Coordination across multiple functional lines, increasing responsibility with little authority
Relationship with project
Critical to project success
Active, builds bridges across organizational areas
Very close to project manager
Engaging as Executive Program Manager
Brief executives early of project issues to give them options
Must be able to get to Sponsor in 1 minute and get a decision in 1 minute
Active participation during planning stages
Monitoring key variables (in addition to traditional cost and schedule)
Scope or objective changes
Benefits model or assumptions changes
Project risk management
Sponsor should be engaged in:
What are the Responsibilities of the Project Manager?
Common in companies dominated by marketing or manufacturing
Least desirable from project management perspective
Can be organized by Function, Product, Process
Moves people from functional group to project position
Loyalty to project, typically no personnel interchange among projects
Uncertainty of what happens after project
Personnel retention beyond needed
Probably best if many projects
Still have clear line of responsibility
Specialists grouped by function
May require unique staff
Complex: Extra management required, balance of power between functional and project managers
The Informal Organization
so, what's next?
There are 9 influences available to PMs
When should you use each option?
Hire, transfer, contract
How are projects affected by the organization?
Leadership and management