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CSO Executive Board Orientation 2015-2016

Florida International University- Council for Student Organizations
by

Diana Chavez

on 25 October 2016

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Transcript of CSO Executive Board Orientation 2015-2016

Florida International University
CSO Executive Board Orientation
Fall 2016

Fall 2016
Welcome to the CSO
Executive Board Orientation

CSO 2016 -2017 Academic Year
Orientation Agenda
10:30 AM
Welcome & Introductions
Campus Life & Important Policies
11:00 AM
Campus Partners
Campus Life Resources
GC Resources
12:00 PM
CSO Policies and Procedures
Manual
RoarSync
CSO Weekly Bulletin
1:00 PM - Breakout
Not Funded groups dismissed
1:30 PM Funding
2:30 PM Point System
3:15 PM - Questions
4:00 PM RoarSync Training

Contact Information


Marissa Lucchesi
- Assistant Director, Campus Life malucche@fiu.edu
Stephanie Fajre
– Graduate Coordinator, Campus Life sfajre@fiu.edu
Executive Board
Stanley Evans – President
Nadine Matas – Vice President
Sadiq Bhadmus - Treasurer
Maria Martinez - Finance Coordinator
Melissa Lopez - Marketing Director
Armoni Clarit – Secretary
Arlet Hernandez– Events Director
Stephanie Fajre – Graduate Coordinator
Marissa Lucchesi- Advisor
Ayana Wilson – Advisor
By: Ayana Wilson & Sadiq Bhadmus
CSO Funding
Campus Life & Policies
By: Marissa Lucchesi and Ayana Wilson
Emails
Campus Partners
Campus Life
Campus Life
Adviser Training
August 29, 30, 31 : REQUIRED once a year for all advisers.
Grade Checks
Presidents must have at least a 2.5 GPA
Contracts
Department of Campus Life
Taneem Ali-Qureshi, Office Coordinator
Forms Submitted to Campus Life
Only Travel File for Funds submitted to the Campus Life Office
Must have all required documentation/signatures
Must be submitted at least 6 weeks prior travel for approval

Registration Updates
All organizations MUST submit each semester
Constitution/Bylaws must be chapter not national (utilize sample constitution)
Contact information should be FIU, not personal email
Adviser must approve packet
Student Organizations MMC/BBC
Organizations cannot be recognized by more than one council/department funded by SGA
Family Educational Rights and Privacy Act (FERPA)
Cannot give out general student emails
When organizations send out emails, please place all email addresses in the ‘BCC’ Line
Only E-board members should be sending OrgSync messages to members in their organization portal
Council Partners
Frost Art Museum
Global Learning
Center for Leadership and Service
Multicultural Programs & Services
Student Government Association
Individual Travel funds (recognition, graduate student research)
Student Programming Council
Co-sponsorship
Borrowing request
Black Student Union
Co-sponsorship
To promote your event in the Graham Center visit
http://grahamcenter.fiu.edu/marketing_your_event.aspx.
Become knowledgeable on the requirements, formats and policies for submitting content. Forward your requests to gc@fiu.edu or contact the GC IT Department at 305-348-0024 for additional information.

SGA covers room fees for the Ballrooms, Panther Suite, GC 243 and Faculty Club for the first 8 reservations during Fall and Spring semesters for CSO organizations. The Summer semester is NOT covered by SGA.
Campus Life Publications
CSO publications Order Form
Minimum 3 week submission
Contact Information:
Danny Plana
dplana@fiu.edu - GC 2243
Publications Payment Procedures
All CSO Organizations  must have submitted and had approved a file for funds before an order is placed.
Outside payments can only be made buy using (Organization Bank Accounts / Checks or Organization Credit Card).
Deadline to submit new publications design requests for the fall semester is
October 28th
.
Graham Center Reservations
Reservation requests will be accepted from
(3)
E-board members per organization. Contact information (i.e. name, PID, title, email and phone number) must be provided to the GC Event Planning Office by the beginning of the semester or as soon as you receive your approval letter from CSO.

Reservations for spaces outside and adjacent to GC (Chapman Plaza, GC Lawn, PC Steps, DM Amphitheater, and Fountain) must be reserved and approved in GC 1210 at least (2) weeks prior to the event date.

Special Events (e.g. visiting dignitaries, controversial forums or movies, VIP lectures, etc.) requiring Public Safety, coordination with Parking & Transportation or other university departments must be approved in GC 1215 at least (2) weeks prior to event.To promote your event in the Graham Center visit

To promote your event in the Graham Center visit http://grahamcenter.fiu.edu/marketing_your_event.aspx. Become knowledgeable on the requirements, formats and policies for submitting content. Forward your requests to gc@fiu.edu or contact the GC IT Department at 305-348-0024 for additional information.
Graham Center Reservations
CSO Registration & Calendar
By: Stephanie Fajre, Arlet Hernandez, and Melissa Lopez
Commencement Book Names
Submit names of fall graduating seniors through the CSO OrgSync Portal Form:
Honor Societies Only
Deadline for name submission: October 7th 5PM
Returning/Established
Completed registration requirements and were recognized by CSO previous semester
Re-Established
Did not complete registration the previous semester (1)
New
First time registering with CSO or have not been recognized for two consecutive semesters (2)
Registration Types
Graham Center Reservations
CSO General Meetings
Upcoming Events
Requirements for Recognition
Honor Societies Commencement Info
Advisor training must be completed at least once a year.
Complete
Roar
Sync

Training in the SORC Office and then turn in Fall Registration Packet in CSO OrgSync Portal. Only current e-board officers may submit the registration packet
Organization's advisor must be a
full time
faculty or staff member on MMC or Engineering Campus
New and Re-Established Organizations must submit a new organization request form and receive approval to submit registration.
Organization constitution/bylaws
MUST
include all CSO required articles
Must update
Roar
Sync
portal with current officer and advisor information. Recognition letters will not be sent without this being completed
Have a minimum of 10 currently enrolled FIU student members in your
Roar
Sync

Portal and at least 51% must attend MMC/Engineering Campus including:
1. President (
2.5 GPA
)
2. CSO Representative
3. Treasurer
4. President and Treasurer cannot be the same person.
Attend Executive Board Orientation
CSO Funding & Recognition deadline is
August 24th at 5pm
Make sure you provide the correct contact information. You will be held responsible for any lack of communication due to providing wrong information.
Benefits of Recognition
Ability to reserve rooms on campus for the academic year (Fall and Spring/Summer).
Access to OrgSync and an Organization OrgSync portal
Access to resources available in the Student Organization Resource Center
Access to university funding and special allocations through the CSO points system.
Please note: Organizations that register in the Fall, need to register again in the Spring.
There is no minimum point requirement to be met by organizations in order to be recognized by the Council for Student Organizations.
The Points System is only for student organizations who want to receive CSO Special Allocations.
CSO Meet & Greet
Recess Themed!
Food will be provided!
September 14 6:00-8:00pm
MARC Lobby& Patio
Leadership Development Series
Ethical Leadership
Sep.2nd, 12:00-1:30 PM, GC 314
I <3 My Campus: FIU Traditions
Sep. 16th, 12:00-1:30 PM, GC 314
Bystander Intervention Training
Sep. 23rd, 6:00 PM, Panther Suite
Social Justice 101
Oct. 14th, 12:00-1:30 PM, GC 314
Exam Prep for Student Leaders
Nov. 6th, 12:00-1:30 PM, GC 314
Women's Empowerment on Campus
Nov.12th, 12:00-1:30 PM, GC 314

September 20th, 2016

- GC 140 @ 3:30pm
October 18th, 2016
– GC 140 @ 3:30pm
November 15th, 2016
– GC 140 @ 3:30pm
One Student can represent maximum 2 Organizations per meeting and must stay for the duration !
CSO Upcoming Events
Makeup Orientation: August 29th
Club Fair: September 3rd & 4th
Welcome Back Bash: August 27th
SORC Office
Change of Contact Information
CSO Contact Information
CSO Resources
CSO Weekly Bulletin
CSO will send an email announcement every Monday called the Weekly Bulletin
Includes important CSO Announcements
Includes point opportunities
Includes announcements from other organizations, councils, and departments at FIU
If your organization wants to send an announcement to all CSO organizations:
Please send your announcement to

cso@fiu.edu
Requests are due

Friday by 10pm.
Available on CSO RoarSync Portal
During the semester, if there is a change of advisor and/or officer of an organization; Please update CSO with the new officer’s contact by submitting these forms:
Change of Officer Form
Change of Advisor Form
CSO
Roar
Sync
Portal
Features on the CSO RoarSync Portal
Where to find our forms?
Where to find documents you can download?
How to invite members on RoarSync?
PLEASE NOTE: Organizations will have one week from their packet approval date to fulfill the 10 student member with valid Panther ID requirement for registration.
Organization’s will not receive recognition letter or have access to funds until requirement is met. If requirement is not met, organization will not be recognized for the Spring 2016 semester.
What is SORC?
Student Organization Resource Center
Located in GC 2302, Right next door to Campus Life
Phone:
(305)-348-1069
Student workers are knowledgeable about CSO and can assist students when CSO office is closed
Announcements and CSO Point Sheet will be posted
Office use is for Club related activities only (print your homework elsewhere).
SORC Office
Resources Available:
Computer use
Free Printing
Banner Paper
Button Maker
Paper Cutter
Cooler
Carts
Markers
Color Paper
Bulletin Space for Flyers and Announcements
Scanner
Organization Mailboxes
Email: cso@fiu.edu
Phone: (305)-348-2285
Website: cso.fiu.edu
Facebook:
Council for Student Organizations
Twitter:
@FIUCSO
Instagram:

@FIUCSO
CSO Office Hours begin Monday
By: Armoni Clarit & Marissa Lucchesi
Breakout
Non-Funded Groups are DISMISSED
Point System
Purpose of Points
Organization Monthly Report
Philanthropy Project
By: Nadine Matas

CSO Point System
Established to ensure that organizations remain active and visible on campus
FUNDED organizations must obtain 11 points and earn points in the required categories to be eligible for special allocation funding.
No recognition will be given to events that do not fall under any of the categories without prior approval by the CSO E-board.
How To Forms appear on RoarSync in the CSO Portal.
Point Categories
CSO General Meetings
Organization Monthly Report
Signature Event
Communication
Community Service Projects
Philanthropy Projects
Leadership/Professional Development
FIU Spirit
Socials
Conference/Lectures
CSO Favorites
Collaboration
Floating Points
CSO General Meetings
Organization representatives will meet with the CSO Executive Board at the monthly CSO General Meetings
To receive point, the CSO Representative will pick up organization name tag from CSO Officer at the beginning of the meeting and then turn in the name tag to CSO at the conclusion of the meeting.
You DO NOT have to submit a point form for this point
You must stay for the entire meeting to receive point
Organizations must hold at least ONE (1) general meeting per month. In order to receive a point, you must submit the Organization Monthly Report and attach the meeting minutes. The meeting minutes must be descriptive and accurately depict the meetings’ content and activities enough so that an outside source can cleanly understand what occurred during the meeting.
Signature Event
Communication
How To Obtain Community Service and Philanthropy Projects Points
Signature events are projects or events hosted by your organization which embody the purpose and mission of your organization and serve to promote it to the FIU community beyond simply tabling.
Organizations
MUST
host the event and open/advertise it to all of the FIU community.
Have a flyer made!
In order to receive a point for the Special Project, Please submit a CSO Points Report Form.
Examples of
Signature Events
A cultural organization may host an event that educates others about the culture’s traditions, food, language, etc.
A film club may host a movie night and discuss the film’s impact on society.
A service organization may lobby to raise awareness about a specific issue of interest.
A political organization may host a debate about current political issue.
A law organization may host a mock trial.
An academic organization may host a networking event with faculty within their specific academic field to help members succeed in the field.
Organizations can earn a communication point by adding an event to the
RoarSync

community calendar.
Community calendar requested must be submitted at least one week prior to the event taking place.
Only events hosted by the organization are eligible for the communication point.
Please submit the Communication Report Form, this form is separate from the regular points form.
Community Service Project
A Community Service Project is service volunteered by students to benefit a community or its institution.
Examples include, but not limited to:
Cleaning up a beach through an environmental agency
Feeding the homeless through a community agency
Community service projects must promote FIU and the organization in a positive and beneficial manner.
A Philanthropy Project is an active effort by the organization to promote human welfare. Examples include, but not limited to:
Raising money for a specific cause, i.e. ill children, research for a health condition
Creating and spreading awareness about an issue or cause, i.e. HIV/AIDS, domestic violence
Philanthropy projects must promote FIU and the organization in a positive and beneficial manner.
One Week BEFORE the Community Service or Philanthropy Project:
1. Download the Community Service Registration Form, which can be found on:
CSO
RoarSync

Portal – Click ‘Files, Other Forms’
CSO Website, cso.fiu.edu – Click to download in the ‘Points Forms’ section under the ‘Files’ tab.
2. Completely fill out the form with the
appropriate information
Please note that students may not serve as ‘Agency Contacts’ on the registration form.
How To Obtain Community Service and Philanthropy Projects Points
One Week BEFORE the Community Service or Philanthropy Project:

3. Turn in the completed form to the Center for Leadership & Service (CLS) office located in GC 242 (FIU-MMC Campus).
4. The CLS staff will contact the organization representatives (specified on the form) via email with one of the following decisions:
The project is

APPROVED

and will need documentation upon completion of the project.
The project is

NOT APPROVED
; please revise your project and re-submit the registration form.
The registration form is
INCORRECT/INCOMPLETE;

details will be specified.
How To Obtain Community Service and Philanthropy Projects Points
AFTER the Community Service or Philanthropy Project
:
1. Organizations must submit documentation to CLS for the community service and/or philanthropy event.
Documentation includes one of the following:
An original sign-in sheet
A letter from the agency (on letterhead) stating the details of the service completed or
An email from the community agency’s contact person stating the details of the service completed







All documentation must be submitted into CLS in
GC 242 by CSO point deadline of each month in
order to receive points from CSO.
Leadership Development
Professional Development
A Leadership Development event helps promote leadership. It can be hosted by the organization, or members may attend a leadership event hosted by another organization/council/ department. Examples include, but not limited to:
Campus Life Leadership Development Series
MPAS workshops
Leadership lectures/conferences
If you participate in a leadership development event held by another department/organization, please submit event through the CSO Points Report Form to receive point
At least 3 members must attend to earn point
A Professional Development event helps promote professional development. It may be experiences that may be specific to your type of organization. It can be hosted by an organization, or members may attend a professional event hosted by another organization/council/department. Examples include, but not limited to:
Career fairs
Resume workshops
Mock interviews
For professional development events, please submit a CSO Points Report Form to receive the point
At least 3 members must attend to earn point
In order to receive points for LDS and MPAS Workshops:
Students must sign-in their name and organization name at the workshop. Please note that a student can sign in for only ONE organization at each workshop.
Students must remain throughout the entire workshop (any student leaving early will be removed from the attendance sign-in sheet).
The CL/MPAS staff will provide the CSO Vice President with a copy of the sign-in sheet for each workshop. Upon receiving that list, points will be allocated.
***Remember that this arrangement was made with the Campus Life, CLS and MPAS offices only. This means that sign-in sheets will not be provided to the CSO Vice President for workshops held by other organizations/departments.
***To receive a point for a workshop held by any another organization/department, students must submit a Points Report Form as they would for any other event.
How To Obtain Points For Leadership Development & MPAS Workshops
FIU Spirit
Organizations can earn a point by supporting FIU events including:
Athletic games
Homecoming
Student Programming Council (SPC)
Panther Rage
Black Student Union (BSU)
Student Alumni Association (SAA)
Student Government Association (SGA)
FIU Fine Arts sponsored events.
Organizations must submit a CSO Points Report Form in order to receive the point
At least 3 members must attend to earn point
Socials
Conferences/Lectures
Floating Points
Fall 2016 Point Deadlines
Social events allow for interaction between your organization members. These may include, but are not limited to:
Welcome back events
Meet & Greets
Holiday festivities
End-of-the-semester events.
Organizations must submit a CSO Points Report Form to receive point
Must be hosted by organization to be eligible for a point
Organizations can attend conferences and/or special lectures held by verifiable organizations and FIU departments. These include but are not limited to:
Conferences held by organization’s national headquarters
Lectures hosted by academic departments in FIU
Organizations must submit a CSO Points Report Form in order to receive the point
At least 3 members must attend to earn point
CSO Favorite
Collaboration
Important Points Information
How To Submit A Points Report Form
A CSO Favorite is any event chosen by the CSO Executive Board to be the favorite for the month.
Two events per month will be chosen as a favorite and CSO will encourage council officers and members to attend and promote inter-club networking.
Organizations can request their events to be considered as CSO Favorite through
Roar
Sync

in the CSO portal.
Organizations must submit requests the by first Monday of every month
Only organizations attending a CSO Favorite event are eligible for a favorite point.
At least 3 members must attend to earn point
Organizations that team up with another organization, department, or council to host an event can earn a point for working together and promoting inter-club relations.
To receive the Collaboration point, organizations must indicate the name of the organization, council, and/or department they collaborated with on the Points Report Form.
Each organization must submit a point form to be eligible for the point.
All organizations submitted for collaboration point must be list on event flyer, which must be submitted with the point form.
Through floating points, clubs can receive one point in a category that has not been fulfilled.
An organization can submit 1 additional point form for a category.
This point cannot be used to replace the CSO General Meeting, Organization Monthly Report, or Signature Event.
The form must be submitted during the month the event takes place
Points are due the LAST FRIDAY of each month:
Events held in August are for point opportunities only. Club funding will not be available until the organization receives their recognition letter and submit required paperwork
August/September Points – Sept. 30th @ 5:00 PM
October Points - Oct. 28th @ 5:00 PM
November/December Points – Dec. 9th @ 5:00 PM
Point forms will close at 5:00pm, late forms will not be accepted!
Please note that satisfying the CSO Points System will provide an organization with funding eligibility. It will not affect an organization’s registration status.
Points will not be counted retroactively
There is a one week discrepancy period. All concerns for that month must be addressed during that period.
You do not have to wait until the end of the month to submit a points form.
You only need to submit one point form per category.
Points System
Activities & Services Business Office
Silvana Rogelis – Assistant Director of Budgets

Maria T. Reyes – Sr. Fiscal Assistant

Angelina Tigera – Sr. Fiscal Assistant

The A&S Business Office is located in GC 2201 and you can reach them at

(305) 348-3077
ASBO Resources
Accounting shadow system to the University’s Financials
System provides:
Available balance
Detail list of expenditures
Purchase order information
Travel request information
The ABSO Accounts are available for your organization to track expenses.
Link to main website:
asbo.fiu.edu
Look for asbo log-in
ASBO Resources
Username:
csoboard
Password:
cso
Instructions:
Log in with username and password
Click on “budget” and scroll below to “list budgets”
Click on Council or Organization Name, then pick your club
Then click “list all” to view all expenses
A&S Funding
Where does A&S Funding come from?
Student fees paid during matriculation
The use of A&S funds must have a benefit to the majority of the student body.
Announcements of events that use A&S funds must be made public to the general student population.
All policies and procedures of the A&S Business Office must be completed in order for RSO’s to use their A&S Funding.
Prohibited Purchases With CSO Funds
Any items prohibited by law and/or SGA regulation or policy.
Alcoholic beverages or products with alcohol content and any related items or services such as bar tendering.
Items or services for an event at a private residence.
For other prohibited purchases with CSO Funds please refer to the finance code in Page. 31
Minimum Point Requirements for Basic Funding
Basic Funding (Basic)
Basic Funding
Basic Funding
CSO Funding
Funding Categories
Not Funded
Organizations that choose not to receive CSO funding and do not participate in the CSO Point System. They are not eligible to apply for Basic or Special Allocation funding.
Organizations who wish to charge local membership dues must register as a not funded organization.
Funded
Organizations that are registered and recognized by CSO will receive basic funding for completing the registration requirements by the funding and recognition deadline. Organizations have the option to participate in the CSO points system to be eligible to request additional funding through the special allocation process. No funded Organization is allowed to charge membership dues, aside from national dues if applicable.

There are

TWO

types of CSO Funding:
Basic Funding
– is the GUARANTEED amount of money given to a Funded organizations when the registration process is completed by the deadline.
Special Allocations

– are NOT GUARANTEED. Special Allocation packets must be completed and submitted to CSO E-Board at least 3 weeks prior to the event (at least 6 weeks for travel requests). These funds are allocated on a first come, first serve basis. All point requirements must be met to be eligible to request Special Allocations funding.
Returning Organizations

will receive $500 in Basic Funding in the ASBO account this semester, if they:
Complete the registration process each semester by the funding and recognition deadline.
New/Re-Established Organizations
will receive $150 in Basic Funding their first semester, if they:
Complete the registration process by the funding and recognition deadline.
Funded Organizations can not charge membership dues, unless it is required by the national organization and the total amount goes to them.
Re-Established Gold Organizations

will receive $150 in Basic Funding for their first semester being recognized again, if they:
Complete the registration process for the semester that they return.
New Gold Organizations

will receive $150 in Basic Funding for their first semester, if they:
Complete the registration process for the semester that they begin.
Basic Funding Organizations opt-out of participating in the CSO Points System and receive basic funding $500, if they:
Complete the registration process each semester.
Basic Funding Organizations will
NOT
be eligible to receive Special Allocations.
Basic Funding Organizations can not charge membership dues, unless it is a national due to the nationally affiliated organization.

Gold Organizations must earn at least one point in each of the following categories:
CSO General Meeting (1)
Organization Monthly Report (1)
Special Project (1)
two (2) other points can come from any point category.
MINIMUM TOTAL POINTS REQUIRED FOR
Basic Funding of $500.00: 5 POINTS!
Special Allocations
Designed to supplement the cost of an event or program that fulfills an organization’s mission and purpose.
The accumulation of 11 points earned in previous semester gives an organization the opportunity to request additional funding as displayed by the
.
Special Allocations are
NOT GUARANTEED
!
Approved based on requirements being met on a first come, first served basis.

Things to remember:
Request submitted less than
3 weeks
in advance will automatically be denied (for travel requests, a minimum of
6 weeks
is required).
Request submitted to the Campus Life or SORC Office will not be reviewed. Special Allocations packet must be submitted to the
CSO Office
during office hours only.
Once these funds are depleted, no more Special Allocations packets will be accepted for the semester.
How To Request FILE FOR FUNDS
1. Confirm fund availability in ASBO.
2.

Complete

File for Funds Form and

Submit through RoarSync
Upload all required documents in a
PDF format
(Flyer, Quotes, Letter from adviser if necessary)
Adviser must approve File for Funds before the form can be reviewed
Must be advisers FIU email address.
4. Allow 10 business days for process.
5.
Beginning Fall 2016 students will not be eligilble for reimbursement for student organization purchases. (No publix, dollar tree, costco, walmart etc), Items can only be purchased via procard, smartbilling, contracts or recs.
6. Depending on the purchase/service, procedures differ. So File for Funds forms should be submitted
at least 10 days prior to event.
PLEASE NOTE:
A File for Funds form MUST be submitted and APPROVED before any confirmation of services.
Organizations will not be eligible to use club funds for events if form not approved prior
ASBO Paperwork
Make sure to have a sign-in sheet for every event and/or meetings with the students’ name and panther ID.
This must be submitted to ASBO after the event is over
All contracts for speakers, DJs, performances must have an invoice for vendor including contact information and cost for service
Contract checks cannot be cut unless the person is a vendor in the system. This is usually a 3 week process.
How To Request TRAVEL?
1. Confirm funds availability with ASBO.
2. Download
TRAVEL REQUEST PACKET
.
3. Complete Travel Request Form
Attach all required documents. (Agenda for Conference, quotes, release forms and names & PIDs of students attending.
Each student traveling must submit a signed
RELEASE FORM
.

Travel Request Form signed by organization adviser.
4. Turn form with attachments to Campus Life for Campus Life Adviser signature.
5.

Pick up form from Campus Life and SUBMIT to A&S Office.
6. Allow 10 business days for A&S Office to process the forms.
7. Follow up with A&S Office to make sure everything is taken care of before travel.
8.
DURING
the travel, save all hotel, airfare or renal car receipts.
9.
AFTER
travel, submit receipts to A&S within 5-7 days.
10. Please note that when using A&S funds for travel, your organization is required to share the information learned during the travel, with fellow organization members/FIU student body.
Write
NEWS article
to CSO via
RoarSync
Contact the Beacon to submit a story of your organization’s experience and travel
Submit a page article with picture(s) to be published in the CSO newsletter
Present at a CSO General Meeting (3-4 minutes)
Submit a written letter from adviser to confirm that information was presented to organization members.
How To Request TRAVEL?
Depending on the travel, procedures differ. All Travel Request forms MUST be submitted 6 weeks prior to travel.
3 or more students in the organization must be attending the conference in order to request to use club funds
A TA must be created by A&S prior to travel being booked to include all students traveling.
STUDENTS WILL NOT BE REIMBURSED FOR ANY PURCHASES MADE IN REGARDS TO TRAVEL.
Please note: All Travel expenses (hotel, tickets, etc.) must be booked at the same time.
Thank You!
Important Funding Information
Request Special Allocations
Important Funding Information
1. Request:
S
hould be turned in to CSO Executive Board
at least 3 weeks
prior to event request (at least 6 weeks for travel requests).
2. Download SPECIAL ALLOCATIONS

form: CSO
RoarSync
Portal
3. Complete

the form.
Make sure to fill in proper sections, answer all questions on a separate sheet of paper, and attach all forms/quotes/invoices required.
Remember to make duplicates and to obtain the organization's adviser signature in the proper section.
For sample packets as references, please check under the Files section of the CSO
RoarSync
portal in the Special Allocations folder.
4. Submit

form with all attachments to CSO Office in GC 2300 for review at the next CSO E-board meeting.
5. CSO Finance Coordinator will notify organization of approval, denial, or if information is missing on the packet.
6. If awarded, funds will be placed into organizations’ A&S account.
7. Organization
MUST
submit File for Funds/Travel Request forms to use funds.

Deadline:
November 4th @ 5 PM (or earlier if funds run out)
Organizations can begin subitting file for funds AFTER they receive their recognition letter from CSO.
Funding letters will be emailed to organization’s President and Treasurer to inform you of funding eligibility for the corresponding semester.
The basic funds will be placed in your organization’s ASBO account for use.
Funds DO NOT roll over from semester to semester.
The
FINAL DAY
to submit File for Funds requests is


November 21nd, 2016 @ 5 PM.
STUDENTS ARE NOT ELIGIBLE FOR REIMBURSEMENTS FOR STUDENT ORGANIZATION PURCHASES
All orders for T-shirts, bags etc purchased using CSO funds must have designs approved by the Campus Life Publications office.
For Travel, all expenses for that travel must be completed at one time.
Honorariums for speakers – Max. amount = $500.00 per co-sponosoring organization
Students cannot create contracts on behalf of the university. All contracts must be created through Campus Life.
WHEN IN DOUBT ASK!
Thank you for coming and participating in the CSO Executive Board Orientation!
Please remember to
SHARE
everything you learn with your fellow organization leaders!
This presentation and the orientation manual will be available on the
CSO RoarSync Portal
and CSO Website.
How To Request SPECIAL ALLOCATIONS
Jose Toscano
– Director, Campus Life
Alian Collazo
- SGA-MMC President
Ayana Wilson
– Associate Director, Campus Life iwilson@fiu.edu
CSO Recognition Only Deadline is
September 16th at 5pm
Advisor
must
approve registration packet. This will delay clubs getting their recogntion letter if not completed.
Workshops

Log into your

RoarSync

account and enter the CSO Portal.
Click on “Forms”
Open the Point Report Form for the respective category/month.
A Point Report Forms needs to be submitted for the following point categories:
Signature Events
Organization Monthly Report
Social Events
Collaboration
Leadership/Professional Development Events
Conference/Lecture Events
CSO Favorite
Communication
FIU Spirit
Floating Point
Complete club and event information (Name, Date, Time, Location, Purpose of Event)
Upload at least ONE (1) picture at the event with 3 members in picture.
Submit the name and panther ID of at least 3 members that attended the event.
Proceed to the end of the form and then Click Finish.


If you are not sure of your organization's category or may want to change from
non-funded to funded, YOU SHOULD STAY!
2. Questions should be directed to the Kaleen Martinez brobles@fiu.edu in CLS
Sample constitution available in the CSO portal under Files/important documents
The Graham Center offers a variety of multi-purpose event spaces and meeting rooms to host your events/meetings. Tables are also available for reservation by registered student organizations to promote a program or an organization. The GC staff is also able to reserve meeting spaces in academic buildings for student organizations, after academic classes have been assigned. The application is available in the GC Website, grahamcenter.fiu.edu on Monday of the second week of the semester. Note spaces are available Monday – Friday from 6pm to 11pm and flexible times on the weekends.
Graham Center Reservations
Campus Life Publications
Design Work
E-Flyers
Organization Logos
Printed Flyers
T-shirts & E-board Polo
s
Marketing
Roll Up Banners
Custom Table Cloths
FIU email address creation
Roar
Sync
Organizations receive an RoarSync Portal when recognized by CSO
At least one e-board member must do OrgSync training to gain administrator access
Trainings are done in the SORC Office during office hours
Organizations can communicate with members, create events, forms and upload important information in their portal
All important CSO forms and documents are on OrgSync in the CSO portal
Registration
Points
File for funds
CSO Favorites
Points & Funding Workshop
September 7th 6:00-7:30pm GC 316

Budgeting and Fundraising Workshop

September 28th 4:00-5:00pm GC 305

How to have an effective E-board

October 3rd 2:00 - 3:00pm Location TBA

Marketing and Event Planning

Date & Location: TBA
FALL 2016 Dates for the
Leadership Development Series
will be released next week.
Check CSO's Roarsync portal to RSVP.
Full transcript