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induction for new students

for induction sessions in schools

Inger Mewburn

on 2 February 2012

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Transcript of induction for new students

In your first week as post-graduate student meeting people is the most important thing to do. Have you?
Read the 'rights and responsibilities of students' in the code of conduct for research' document?
Accessed your student email account and set up a redirect if you don't intend to use it.
Found out the names of the people who are responsible for research students in my school
Found out where the research student offices and facilities are?
Talked to your supervisor about how you are going to arrange your meetings? Checklist for week one Many people find their first couple of weeks as a research student to be a bit strange.
You will probably be used to timetables and organised classes. While you are doing your degree it is likely that you will be responsible for your own schedule most of the time.

It's normal to find this disorienting. Even if you aren't working directly with them, other people can help you find your way around RMIT. This is one way in which you can get to know how your school operates and who is responsible for what Having trouble meeting people? Ask your supervisor to put you in touch with some of the other students. Start here! This presentation was composed by Dr Inger Mewburn, Research Fellow from the School of Graduate Research (SGR).

It's designed help orient you to RMIT and your research degree Who am I?
Inger Mewburn is a Research Fellow in the School of Graduate Research (SGR) where she co-ordinates the On Track workshop program for HDR candidates and advises on research student policy. In addition she authors online courses on generic research skills for the ATN group of universities, runs a successful blog called 'The Thesis Whisperer' and coordinates the RMIT Three minute thesis competition. Inger writes papers on research student experience and conducts research in the field of doctoral education. She holds a PhD from the University of Melbourne (2009), a Masters of Architecture (by research thesis) from RMIT (2005), a Bachelor of Architecture (Hons) (1997) from RMIT University.

You can read my blog: www.thethesiswhisperer.wordpress.com
You can follow me on Twitter: @thesiswhisperer
Or become a fan of my facebook page: 'The Thesis Whisperer' Who is the School of Graduate Research? (SGR) We're a central unit, located in the Research and Innovation portfolio, dedicated to supporting research students and supervisors from accross the university.

Our responsibilities include:
Managing applications and (some) scholarships
Coordinating examination and graduation
Providing professional development for students and supervisors
Overseeing policies and procedures
Registering and providing professional development for research supervisors
Collecting and analysing student feedback
Managing student records
Overseeing quality of supervision and student management We can be contacted by email sgr@rmit.edu.au
And by Phone: 9925 4089 What is this presentation about and who made it? "Supporting a vibrant research culture" Have you?
Taken a tour of the library? Check out the times on:http://www.rmit.edu.au/graduateresearch/pdworkshops
Read the workshop list of workshops on the On Track Site?
Visited www.thesiswhisperer.wordpress.com
Checked out the SGR facebook and Twitter page (if you're into that kind of thing)
Read the 'Minimum resources for research students' document? The code of practice for research supervision also includes guidelines for the university, your school and your supervisor.

If there are any disputes about your candidature, this document will be part of the process - so it is in your benefit to make sure you are aware of it. You can see the whole document online on the SGR website Checklist for week Two http://www.rmit.edu.au/graduateresearch/induction If you are a Master by Research candidate your Confirmation will happen at around 6 calendar months (or part-time equivalent).

The panel you present to must comprise of your HDR Coordinator (or delegate) who will act as Chair of the panel, your senior supervisor and one further academic staff member of the school. No external member is required. If you are a PhD student your first progress report is due now. Progress reporting occurs every six months of your candidature. It consists of a written report by the senior supervisor and a report from the candidate, written jointly or independently. It also involves recording the outcome of the progress report on the ResearchMaster candidate management system. You can access the status of your progress reports through the myRMIT portal. Failure to complete a progress report once every six months may lead to your candidature being placed 'At Risk'. Another progress report is due! If you are a PhD or Professional Doctorate candidate, your Confirmation is due around 12 calendar months (or part-time equivalent).

The panel you present to must consist of your HDR Coordinator (or delegate) who will act as Chair of the panel, your senior supervisor and two further members of academic staff within the school.

Any additional internal or external academics may also be invited. The statistical consulting service is available to all research students, who are encouraged to consult before data collection starts. Advice includes, but not limited to:

Data reduction methods
Discipline specific tests
Advanced inferential tests
Basic inferential tests
Basic descriptive statistics
Assumption testing
Screening and cleaning of data
Questionnaire/survey development and
Research Design

Consultants not do analysis but guide best methods for analysing data, show statistical software, how to interpret & present results. See: http://www.rmit.edu.au/mathsgeo/statsconsulting or email: smgs-consultancy@rmit.edu.au for more details Are you using statistics in your research? Will you need ethics approval? Thinking about going to a conference? RMIT University is committed to ensuring that research involving animals and humans is conducted ethically and meets all relevant protocols and legal requirements. Essentially this means that any research conducted at RMIT which involves animals or humans as participants will most likely require ethical approval.

Experimental and observational field work are obvious instances of research requiring ethics approval, but those pursuing creative projects may still be subject to the need to go through the approval process. It is equally important for an artist reproducing images of humans, or a historian interviewing people about their wartime experience, to get ethics approval as it is for a researcher doing experiments on animals.

Examples of research that will require ethics approval:

· surveys of school students on their attitudes towards sexuality
· experimentation involving animals
· an art installation where people will be recorded, photographed or questioned.

There are guidelines and policies governing ethics and responsible practice in research which, among other things, ask about the risks versus the benefits of the research.

It is recommended that you speak with your supervisor to determine whether your project requires ethics approval. Even artists and designers must respect ethics procedures and the principle of 'informed consent' Another progress report is due! We ask Masters by Research candidates to hand in their thesis after 18 months. You can ask for extension or leave of absence (LOA) if you don't think you can get it in on time, but penalties may be applied if you start to run seriously over time.

LOA and extensions must be approved by the school. Ask your supervisor for details. Congratulations on graduating from your masters degree! PhD students - another progress report is due! We administer the DVC (R&I)’s Postgraduate Research Student International Conference Fund

The fund provides financial support to participate in international conferences & workshops. You can apply for funds twice a year
Satisfactory progress in last two semesters
Presenting a paper
Doctoral level – up to two grants
Masters level – one grant

We offer up to $2k for overseas; $1k for Australia or New Zealand
For more information visit:http://www.rmit.edu.au/graduateresearch/conffundor email sgr-scholarships@rmit.edu.au Many schools ask their candidates to present their research publicly - this is a good chance for you to get feedback. RMIT's cap and gown looks a little like this one Another progress report is due! Ideally all PhD students submit their thesis for examination at this point.

This is a 'soft' deadline. Check with your school to see if you need to apply for an extension Your PhD thesis is now due. If you need an extension you must apply for one now. *If you are a part time student just stretch out this time line x 2 To get a doctorate in the 16th & 17th centuries you just had to know everything - luckily that consisted of just the bible. Thinking of writing a journal paper? You can:
Join a Study and Learning Centre writing cricle (Phone the study and learning centre 9925 3600)
Attend the "Write a journal article in 7 days" On Track workshop
Inform yourself about Academic Authorship Conventions
Be sure you know that plagarism is RMIT's cap and gown looks a little like this one Congratulations on graduating from your doctoral degree! Don't think you will make your deadline? Talk to your supervisor! Feeling stressed about submitting? The study and learning centre offer one on one assistance; visit their site for details www.rmit.edu.au/studyandlearningcentre

The library can help you with referencing and bibliography formatting, especially problems with endnote.

You can employ an editor, but they must conform to guidelines. See here for details:http://www.rmit.edu.au/graduateresearch/editors

ISIS International student information and support can support you with visa problems

The RMIT Counselling service offers help with depression and anxiety, family and relationship issues, exam and assessment stress. Phone 99254365 to make an appointment (or consult the RMIT website for drop in locations) Discovered something amazing? Does RMIT or someone else own it? Are your authors in order?
Authorship can be a fraught issue in academia because because of the pressure to publish, difference in inter-disciplinary conventions, growing instances of multiple authors and unequal power relationships.

We recommend that you negotiate whose names appear on any papers you might produce with your supervisor. It is a good idea to talk about this aspect of your relationship early on in your candidature to avoid problems later.

The RMIT procedure on Authorship of Research Outputs outlines the University's criteria for authorship consistent with the Australian Code for the Responsible Conduct of Research (2007).

www.authororder.com offers a process which can help you to negotiate whose name should appear first Plagiarism is defined as: “the presentation of the work, idea or creation of another person as though it is your own” which can be in “written, graphic and visual form, including electronic data and oral presentations.”

In other words, plagiarism can involve copying either word-for-word OR closely paraphrasing from someone else without citing the source (e.g., websites, books, journals, theses, etc), copying from computer files or works of art without acknowledging their source or creator, and piecing or joining together large quotations or slabs of text from other sources, while only including a few sentences of your own.

The possible penalties for plagiarism include:

•a reprimand
•repeating the assessment or a replacement assessment
•recording a failure for all or any part of the assessment
•zero for that assessment task
•suspension from the university
•referring matter higher up for penalty Intellectual property is a term that covers a range of legal rights for the protection of creative effort, particularly the protection of economic investment in that creative effort. Intellectual property rights can be bought, sold, leased and dealt with like any other form of property such as land and goods. One of these rights is the right to prevent other people using ideas or inventions.

RMIT does not normally claim ownership rights in the intellectual property which results from an HDR program. Circumstances may exist, however, where RMIT University or another body may have an interest in that intellectual property. In order that such circumstances may be explained or anticipated, the matter of intellectual property should be discussed and agreed upon by the candidate, the senior supervisor and any external party/parties at the commencement of the program. Advice should be sought from the RMIT Office of Research and Innovation if clarification is required. Other services for Students RMIT provides free information and advice for all students on:

* Study and learning
* Work and careers
* Housing
* Finance
* Scholarships
* Legal matters
* Counselling
* Health
* Spirituality
* Childcare

And additional information and advice if you are:

* an international student,
* living with a disability or long-term illness, or
* an Aboriginal or Torres Strait Islander. http://www.rmit.edu.au/students/services Some good people to get to know:

The Research Administrator and HDR (Higher Degrees by Research) Co-ordinator in your school(http://www.rmit.edu.au/graduateresearch/contact)

The School of Graduate Research

The Study and Learning Centre

The Counselling Service
(http://www.rmit.edu.au/counselling) Day One Week Two ....... 6 Months ................... .............. 12 Months .............. 18 months .............. 2 years ............... 2.5 years .................. 3 years ...................... 3.5 years .............. 4 years .................. There's lots of ways to talk to the SGR

On our website you can find useful information, contacts and forms:

Become a Fan of our Facebook page ('RMIT school of graduate research') or follow us on Twitter (@RMITsgr) to receive updates on events and workshops

Or Details and FAQs are here: Rules for Research In the beginning... Minimum resource policy Here's just your bit - visit our website to see more What's a progress report? RMIT has adopted a minimum resource policy for research students

This document sets out the minimum you can expect to be provided in relation to supervision, office space, computer equipment and other material resources.

It is recommended that you read this document carefully to make sure you are getting all you are entitled to.

If you think your school is not complying you can bring up the matter with your HDR co-ordinator in the first instance Note: the 1 hour of supervision a week includes time your supervisor might spend reading drafts or doing other work on your behalf - not just for meetings Ethics! This is like a giant whiteboard. Choose 'autoplay', use the forward and back buttons or just click on an object or [frame] to read the content you are interested in.
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