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GTD

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by

Ian Tierney

on 14 June 2016

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Transcript of GTD

Collect - EVERYTHING in lists.
Lists: simple as possible but no simpler.
Don't worry about prioritising for now.
Always have collection method Voice, software, paper and pen
5. DO!
There are 3 things you can be doing:
Predefined work
Work as it shows up
Defining work
1. Collect
WHAT?
WHY?
Avoid leaving things until the last minute
Use time effectively
Follow up effectively
Work on the right thing
Clarify actions
Free up your mind
Not just store actions but process
GTD
2 Minute rule
Look at your process, is it working?
Reward yourself after long period of work
Breaking down large tasks makes them less daunting
If you find yourself resisting "doing your taxes”, visualize the outcome
Do the hardest things in the morning
Selcontrol/selfrestraint apps
Procrastinate by switching to another project!

GENERAL TIPS

GTD won't make you do the work of 5 people.
Use your inboxes to measure when you're overworked
By keeping inboxes down to priortisable number <10

OVERWORKED?

If you think you are going to answer the 1000th email in your inbox you are lying to yourself!
E-mail bankruptcy
Extract your actions/appointments/references and DELETE!
Anything inbox is a daily followup
Work from the bottom up
Don't check your email!
Turn off notifications
Checking is committing to follow up.
CCing yourself for follow up.
Keep weekly followup
Inbox Zero (Merlin Mann)


EMAIL TIPS

3. Organise
Next physical action
to move this towards completion. (<1hour)
Your lists do not contain "Do my taxes"
Organise the
actions,
based on decisions you've made about whats to be done.
Reminders of things your waiting on.

ACTION LISTS:
Problem: Having a lot of lists you never look at
Weekly Review- Single most important thing in GTD
Imagine just before you go on holiday. Clean you inboxes. Instead of yearly do this weekly!

4. Review

2. Process
In baskets
Physical
E-mail
Todo list
Reference folders (Physical/Software)
Calendar
The calendar is “sacred territory”.
(Don't fill it with noise)
Time specific information
(Booked a call? put the number.) Flight? put the reference. Meeting? Agenda
If an email comes in with an appointment. Put it in your calendar and delete the email
No calendar action lists.
Trying to keep a action list which is rewritten everyday is demoralising

CALENDAR

Context sensitive. Eg errands, phonecalls list
Personal, Work and Today
Someday/Ticklers list

IN BASKETS
WEEKLY REVEW
Follow up weekly mails
Weekly Follow up reminders
Project list


Context (group actions by context, eg phone calls)
Time available ( eg if I have a few minutes I might clear email)
Energy available
Priority

Life
3-5 Year plan
Annual goals
Areas of responsibility
Current projects
Current actions

Doing things as they show up implies that they are more important than all your listed actions
ever in a shop and someone answers the phone while talking to you?
DO IT, DELEGATE IT, DEFER IT, DROP IT

HIGH LEVEL PRIORITY:
6 Level model



Book about organising & processing actions
System agnostic
Advanced common sense
Borderline cult
?
Daily Prioritising:
4 Criteria Model

Not just store actions but process
Not just store actions but process
Full transcript