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Giving Effective Presentations


Jeanette McCallig

on 26 March 2014

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Transcript of Giving Effective Presentations

Giving Effective Presentations
Why are presentations important?
Enables the presenter to impart a lot of information
Best way to address a large audience
A good presentation caters to all learning styles
Acknowledged as a key transferable skill by many employees
What could they be used for?
New product launches to customers
Sales figures or company performance to board of directors
Business plan presentations to banks and creditors
How do you give an effective presentation?
- planning and preparation
- practice and rehearsal
Step 1: Establish Goals
What do you want to accomplish?
Is it information?
Is it designed to influence a decision maker?
Do you want to sell something?
Each kind of presentation requires a different approach
Step 2: Determine how you will present
What is the audience make-up?
What is the subject matter?
How much time do you have?
What are the constraints of the facilities and venue?
Step 3: Write the main body of the presentation
Keep it as short as possible
Make sure it follows in a logical order from part to part
Use diagrams and visuals where appropriate
Don't over complicate it
Step 4: Write the introduction
What the audience will gain from the presentation
Chance to set the scene and grab the audience's attention
Brief summary of what you are presenting
Use to underline the importantce of the subject
Step 5: Write the conclusion
Briefly summarise the main points
Inspire the audience
Refer back to the objectives
Step 6: Prepare supporting notes
Acts as a prompt and checklist
Can help when fielding questions from the audience
Make sure they are brief and specific as you are only referring to them
Step 7: A picture is worth a thousand words
Research has shown that 85% of information received by the human brain is received visually.
Charts and graphs
Step 8: Select and prepare your tools
Step 9: Practice and rehearse
Check timings
Run through delivery style
Check running order
Use video or present to a colleague or friend
Test out props
Step 10: During the presentation
Don't hurry
Get the volume right
Use eye contact to engage the audience
Mix it up to get their attention
Invite questions and feedback
Full transcript