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Chapter 7- Administrative Software

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by

Khrystal Richardson

on 3 March 2011

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Transcript of Chapter 7- Administrative Software

Chapter 7 Administrative Software By: Khrystal Richardson Understanding Software Being able to select and use the best software package is a skill every educator needs. Educational software in the classroom is very important to both teachers and students. Educational Software can be divided into two major categories. administrative software academic software What is administrative software??? software that assist an educator in accomplishing the administrative, professional, and management tasks associated with the profession. SchoolTool (Free Administrative Software) Customizable demographics
Student contact management
Calendars for the school, groups, and individuals
Resource booking
Teacher gradebooks
Class attendance
Report card generation academic software Software that assist both educators and learners in the teaching and learning process itself. Both types of software can be very important tools for educators in helping them work efficiently and effectively as classroom managers and educational professionals. Administrative software includes productivity and classroom support software. productivity software is typically generic business application software the educators can use and adapt for the administrative and professional tasks Word processing
spreadsheet Classroom management software is usually customized software written for educators to help them manage school and classroom tasks including..... the creation of seating charts
class rolls
student records
school badgets Administrative software can be purchased as off-the-shelf commerical package or as a custom-made program, or it can be acquired as freeware or shareware. Freeware is software that is offered to users with charge shareware is software that is offered to users for a small fee or for a limited of time. Even though many fine administrative software tools are offered as freeware and shareware, they too must be carefully evaluated. Evaluating and Using Productivity Software The four major types of productivity software found in most business enviroments are word processors, electronic spreadsheets, database management systems, and presentation software. available for either PC or Macintosh. School districts will often buy a site license with the package Site license is a license that allows the use of a software package on muliple machines at locations within one organization. now let's look at the "big four" applications: word processing
spreadsheets
database management
presentation software word processing software is most commonly used computer application. word processing: Prepare letters, memos, reports, flyers, rubics, lesson plans, forms and newsletters. spreadsheets: prepare budgets, numeric tables and summaries, grade attendance and roster Database management systems: Organize and track student and other professional data; prepare inventories, mailing lists, and reports presentation software: create presentations for workshops, conferences, and meetings Document Preparation and Editing: Insertion and Deletion of Text Text Selection and Enhancement. Word Wrap and Formatting Spelling and Grammer Tools Copy, Cut, Paste, Drag, and Undo Desktop Publishing
Most word processors include the ability to manipulate the look of a page. By using this feature, an attractive arrangement of graphics and text on a page can be created and manipulated with a few clicks of the mouse button Desktop Publishing capabilies that are included in most word processors... (WYSIWYG) Displays- Allows you to preview your documents before printing

Graphics and Clip Art- Allows you to add graphics to your documents

Tables and Columns- Allows you to arrange data into tables and grids

Autoformats- Allows you to format tables, columns, and documents with borders, titles and graphics

Word Art- Allows you to create fancy, colorful titles. Archiving and Printing When a document is complete, word processors provide the ability to save it in numerous file formats and to print it in black and white or color. Ready-Made Word-Processing Tools
Word processors are so commonly used tools in education, educators have developed many documents, templates, and macros. Templates- are documents that are preformatted for a specific use but contain no data. macro- is a prerecorded set of commands for your word processor that automates a complex task such as formatting output to fit on labels. Macros are stored in files that can be retrieved and activated with a few keystrokes The final tool built into most word processors is a wizard. A wizard is a mini-program that creates a customized template for you Wizards will help you create sophisticated documents without having to know how to issue complex formatting commands. Word Processors in the classroom
Word processors are a great teaching tool as well as a productivity tool for busy educators. The same features that facilitate the creation of memos and tests can be creatively applied to teaching and learning. Documents preparation- provides capabilites to edit and format documents

Desktop publishing- Provides or lets you create formats for forms, flyers and newsletters

Formatting- Lets you adjust documents styles

Grammer checking- Helps ensure the document is grammically correct

Spell-Checking- Helps to ensure that documents are free from spelling errors

Mail merge- Provides an easy way to make form letters personal

Tables- Provides tools to present information professionally, concisely, and clearly in an organized format

Web format- converts files from document to web format so that they can be easily added to web sites.

Archiving- Provides an inexpensive and easy-to-access archive system for documents electric spreadsheet- you can organize, input, edit, and chart data and produce accurate professional reports for any administrative task that deals extensively with just a few clicks of the mouse buttton. Electronic spreadsheets organize
data in rolls and columns are called cells. Documents preparation- provides capabilites to edit and format documents

Desktop publishing- Provides or lets you create formats for forms, flyers and newsletters

Formatting- Lets you adjust documents styles

Grammer checking- Helps ensure the document is grammically correct

Spell-Checking- Helps to ensure that documents are free from spelling errors

Mail merge- Provides an easy way to make form letters personal

Tables- Provides tools to present information professionally, concisely, and clearly in an organized format

Web format- converts files from document to web format so that they can be easily added to web sites.

Archiving- Provides an inexpensive and easy-to-access archive system for documents Formulas and Functions
Formulas are used in a spreadsheet to indicate the types of caluclations that should performed to achieve a specific outcome. Database Management Software Data Management Software offers educators an easy-to-use system for creating customized records to contain data, retrieving targeted records, updating and editing the information in records, and then organizing clear and accurate reports from the data. Futhermore database software allows you to sort all your data automatically at the touch of a key or to query the database for the match to any single word or a phrase. Considering the amount of information an educator must still deal with, database management software can save a a busy teacher much time and energy. The End
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