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Kelli Blackmon

on 31 January 2013

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Transcript of Memo

A short lesson on creating memorandums (Correctly) How To Create a Memo :) A memo, also known as a memorandum, is a method for communication. Memos are commonly used for communicating at a place of work. Memos, sent and received in offices, all over the world are used to communicate with the internal audience, that is the employees and so on, and not with the external audience such as suppliers, customers and many more. Engineers and scientists use memos to make requests, to give announcements, and sometimes to communicate reports. Memos that make requests or announcements are read quickly. For such memos, get to the point in the first paragraph--the first sentence, if possible. In other words, state what you want up front. In the format suggested here, you should single space your memos and use a serif typeface. Skip a line between paragraphs. The following link shows this format in a pdf display.

In memos that make requests or announcements, keep the sentence lengths and paragraph lengths relatively short. Sentences should average fewer than twenty words, and paragraphs should average fewer than seven lines. Also, keep the total memo length to under one page, if possible.

Sometimes companies use memos to communicate short reports (two pages or more). For these types of memos, the format changes, as shown in the following example. For instance, you often include illustrations, attach appendices, and break the memo's text into sections. If references arise in the memo, you include a list at the end. In memos that act as reports, the style changes as well. For instance, the sentences and paragraphs are typically longer than in memos that simply provide announcements or make requests.

For all types of memos, space your memo on the page so that it does not crowd the top. Also, send copies to anyone whose name you mention in the memo or who would be directly affected by the memo. Finally, remember that final paragraphs of memos that make requests or announcements should tell readers what you want them to do or what you will do for them. BODY
From: Writer of Memo Writer's Initials
(Group 4)
*tab once Attachments.
*note with the word attachment at the bottom By: Kelli Blackmon
Maya Quinn
Alexus Cunningham
Felicia Monroe
Jo'Leshia Simpson
Veronica Bufford To: Recipient of Memo
(Mrs. Nixon)
*tab twice Initials
*Initials should be written in ink* Subject:Title of Memo in Initial Capitals
(Group Project)
*tab once Date of When the Memo Was Created
(January 31th 2013)
*tab once TO: Foreign Language Department Students

FROM: Travel Abroad Coordinate Mary Seville

DATE: November 2, 2013

SUBJECT: Travel Abroad Program

Are you ready for a summer you will never forget? Then you will want to sign up for this year`s Travel Abroad Program. You will travel to the country famous writers like Virgil, Horace, and Dante called home. The music of Vivaldi, Verdi, and Puccini will come to life. You will visit art museums exhibiting the art of native sons such as Michelangelo Buonarotti and Giovanni Bellini.

By now you have probably guessed that we will be taking a trip to Italy this summer. Touring Rome, Florence, Venice and Naples gives you the opportunity to experience firsthand the people, the culture, the history, and the cuisine of Italy.

If you are interested in learning more about traveling to Italy this summer, attend our open house on November 15 at 3:30 in Room 314. Finished Product! :)
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