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GCS Baseline Assessment Training

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by

Laura Wilkinson

on 29 April 2014

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Transcript of GCS Baseline Assessment Training

Global Cleaning & Sanitation
Baseline Assessment Training
Baseline Assessment Structure
Introduction
Documentation Session
1. To deliver improvement opportunities via a close-out presentation, scored assessment tool and executive summary.

2. To deliver a priority list concentrating on food safety, quality and potential cost savings (chemicals & operational)

3. To involve Diversey in the assessment and the agreed improvement plans
Pre-assessment
Pre-assessment questionnaire/ information
Objective: To prepare for the assessment, review risk and assess areas of improvement.
Cost saving
opportunities
Opening Presentation
Pre-assessment questionnaire
- Cleaning Suppliers, OEE (overall equipment effectiveness) & Engineering
Information required:
Cleaning activity dates/ times - deep cleaning
General information
Opening Presentation
Objective: To present and explain the purpose of the Global Cleaning & Sanitation Program, it's value within the business and how the site will benefit.
It is important to personalize the presentation for each site.
- This preparation work will be done for you prior to each assessment.
Documents:
Schedule:
X
x
20 minutes - review documents
30 minutes - present findings (all)
2. Sanitation procedures (SOWI's)
3. Pre-operation procedure
1. Sanitation schedules
Brief: To review the documents assigned to your team concentrating on the: positives, negatives and the improvements that could be made.
Always keep your eyes open to Cost Saving Opportunities...
What to present?
(close-out/ executive summary)
Re-occuring themes

- e.g. communication/ team work
Top Priorities

- elements/ areas of improvement
Positive findings - areas of 'good' practice

- ensure 'good' practice is shared
Cleaning & Sanitation Managers action plan

- plan of action post assessment
Diversey's involvement

- action plan & cost saving oppotunities
The Executive Summary
Documents the top priorities within 2 A4
sheet of paper.

This information can be taken from the
formed close-out presentation.
It is the responsibility of the lead assessor to form/
delegate the formation of the executive summary.

The executive summary along with:
-The opening presentation.
-The close-out presentation.
-Assessment photos.
must be submitted to the site, the Regional Quality
Manager and the Global Cleaning & Sanitation team
within 2 weeks of the GC&S assessment.


Follow-up
Close-out
Presentation
example
Training Schedule
Outcome: To enter as an assessment member/ leader of a Global Cleaning & Sanitation assessment with sufficient knowledge to advise and guide the site to improve.

Document Examples:
Baseline Assessment Objective
The assessment tool
The Global Cleaning & Sanitation Assessment Tool Version 1
26 elements, 4 weighted sections
EAME and HNA (partially) assessed using the original assessment tool

The Original Assessment Tool

From the experience gained in EAME and HNA it was observed that a lot of time was spend filling out the assessment tool
The value of the Global Cleaning & Sanitation assessment comes from observing cleaning activities on the production floor

Working together with QRMP our endeavor to spend more time observing activities and guiding improvements is now feasible.

Adjusting the Assessment Tool

Version 0. The Original Global Cleaning & Sanitation assessment tool

Version 1. New version of the assessment tool which will be used until the end of the Global Hygienic Sanitation & Transformation Project

Version 2. Changes to be made by 2015 – deadline for the completed project generation

Vision

Version 1.- In order to reduce the size of the GC&S assessment tool, elements/ requirements that cross over with QRMP have been removed.
Full integration has been made to ensure no information has been lost


Version 2. – GC&S will be fully integrated into QRMP.
The GC&S assessment will still exist with the frequency of a 3 year assessment

Benefits:
Consistent message between GC&S & QRMP
Maximize resource
Maximize expertise and training
Improved issue tracking & one implementation plan
Future proof

Aligning Global Sanitation with QRMP

The Assessment Tool Version 1.
Changes have been made to:
Reduce the crossovers with QRMP
Reduce the amount of time assessors spend on filling in documentation to increase the amount of time spent on the production floor.
To increase the specificity of questions and increase clarity.

Therefore...

The assessment tool has been reduced from 26 to 16 scored elements with the addition of 'Optimal Cost Ratio' which will be assessed by Diversey.
Question wording/ phrasing has been altered.
Increased emphasis on prioritized questions/ elements.
Version 1. Pyramid

Version 1. Logo

In conclusion...
Priorities:
Assessed by Diversey
Charm
Water reduction
Chemical optimization
Time optimization
Increasing labor efficiency
Correct cleaning equipment
Pilot Assessment
Use the selected assessment tool provided to assess the site with your team.
Fill in the questions to your best ability - this will enable you to decide on the sites 'top' priorities.
You can select as many or as few top priorities as you want
The 'top' priorities will form your close-out presentation
The close-out presentation can be formed as you wish - flip chart, power point...
Photos help to display and explain your findings
Any Questions?
Master Sanitation Schedule
SOWI Checklist
Environmental Monitoring Record
Hygienic Design Risk Assessment
Risk Assessment
Pre-operation inspection checklist
KPI & Metrics
1. Pilot assessment - observe/ investigate 1 hour 30 minutes
2. Form close-out presentation 30 minutes
3. Close-out presentation/ discussions - identify top 3 priorities 15 minutes per team
Baseline assessment structure presentation 09:00-11:00
Break 11:00-11:10
Document session 11:10 - 12:00
Lunch 12:00-12:30
Pilot assessment 12:30-14:30
Close-out preparation & presentation 14:30 - 15:30
Questions & Answers 15:30 - 16:00
4. Risk assessment
Full transcript