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eApostille innovation or legacy?
Transcript of eApostille innovation or legacy?
10h per week
480h per year = 60 working days per year for commuting! Smart?
innovation or burden?
Centre of Registers and Information Systems
Policy and regulation to support e-services
1. Electronic signature act
2. eID document policy- mandatory
3. Data exchange policy Gov2Gov
4. Legal act availability policy
5. E-residency for everyone!
Country in Europe.
• Estonia has a population of just 1.3 million but land
is larger than Denmark or Holland.
• The Estonian language.
• In winter it gets very cold and we get plenty of beautiful snow.
No, there are no polar bears in Estonia.
• Estonia is almost 50% forest.
• Tallinn is our medieval capital and by far the biggest city,
with a population of around 400,000.
• Estonia has over 1,500 islands.
• Public WiFi is FREE
• Estonia is an e-country – most people use e-banking,
pay parking with a mobile phone;
pay taxes online;
start company via internet;
or even vote, online.
innovation or legacy?
Problems in conveyancing process?
Time consuming process?
Lack of information?
Data quality issues?
25 Years of Land Registry
Strategic approach & regulation
Government interoperability, sharing & reuse of information with the goal to build sustainable, affordable and smart services
In paper world paper is must have!
Innovation in Estonian government:
1. Efficiency and security
2. Organizational reforms
Availability of real estate information- public, online
Legally valid electronically- no paper certificate
Electronic signature- equal to handwritten
Data exchange, electronic input
G2G secure data exchange- X-Road usage statistics
Land Registry & Cadastre
Automation and technology benefits
Merge land registry jurisdiction areas
Better work load management
Service desk closing
Home office for registrars
Processing time reduced from 90 days to 3 days.
Data mining from paper eliminated.
Paper archive scanned
Service area and archive room rent reduction
Electronic register management
Braking the ice to use e-services
Commuting 2h day= 10h a week
60 working days a year in car!?
We want to work
Service desk is empty, users are online
Home office for registrars!?
What is needed to transform paper processes to smart services?
Smart service enablers
Complete history of changes- public
Input check- better data quality
import vs type in.
State fee check
Decisions to E-notary
Application in self service
Better information quality;
Better security/ integrity;
Better availability, online archive;
Efficiency for stakeholders-
notaries, courts, bailiffs, Gov;
Efficiency for private companies-
Efficiency for registrars;
no need for counter service
less archive; less paper;
equal work load
less technical staff
People were, to a degree, sceptic about working from home.
Does this mean that the unitary staff will start to become estranged? After all, they cannot ask each other for help or be social with each other, etc.
eApostille is not needed in case data exchange and
world electronic signature trust list
130 000 EUR/year
I part- location, address
Title of ownership to real estate
II part - Ownership
III part - Encumbrances
IV part - Mortgages
Mortgage 100 000 EUR
Processing time in 2005 ca 90 days
Processing time today 5 days
Public data: other usage of information
22 registrars in Estonia
Government guarantee to electronic information by law
Personnel and rent costs
#Success story foundation
#95% of population
#eResidency for foreigners
Last year the X-Road saved 1,966 years of working time.
Share and reuse
Taxonomy of X-Road
Real estate related registers in Estonia
Ministry of Environment
Ministry of Economy
Ministry of Justice
Domain of ...
Cadastre registration 97%
660 062 Cadastre units, total area 4 220 082,8 ha - 97,1 % Estonia
Smallest CU is 1m² (2 ptc);
Largest 8908,4 ha
Mapped restrictions and utility networks
280 land surveyors
We do not want paper!
We do not like paper!
Paper is not trustworthy!
Situation in cross border communication in 2016
1507 Martin Waldseemüller's printed globe and wall-map
We need a certificate of ....
Bring the proof of....
Two copies of... is required.
Sign your application on paper.
Translate and apostille!!!
We are not so advanced to use
.... and apostille everything!
Information is the power!
So lets skip the printing and use the information!
1. from paper to pdf
2. from pdf to databases
3. databases to data exchange
Secure Government data exchange
Counter service transferred to Notary office in 2015
Process to issue eApostille
Electronic registry = Apostille
From 1st January 2010, the public documents of Estonia will be authenticated by apostille by notaries
Preconditions to abolish apostille
1. online registry- www.RIK.ee
2. secure data exchange cross borders - X-Road!
3. electronic signatures cross borders
4. central world register of trusted electronic signatures CA
Electronically sealed by
Authority x official Y
Work in progress
From 1st January 2010, the public documents of Estonia is authenticated by apostille by notaries