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Library Redevelopment Proposal

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Taryn Hunt

on 5 June 2015

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Transcript of Library Redevelopment Proposal

Devonport Library
Redevelopment
Proposal

DEMOGRAPHICS
Population approx 25,000
Low income
High unemployment
Low tertiary education
Low NESB
High proportion of young children and retirees

Rhyme-Time,
Story-Time,
Fun Kids Book Club,
Mosaic Club,
Writers Club
Technology Classes.

Our most borrowed materials are:
Junior Fiction
Trade manuals
cooking books
craft/hobby guides
.

KEY STAKEHOLDERS
Devonport City Council
Existing local hobby groups and clubs
Devonport Technical and Further Education College
Retail outlets in the vicinity of the library
Local media outlets.

Preliminary Needs Analysis
SOCIAL & ECONOMIC
CURRENT USAGE
RECOMMENDATIONS



Establish demand for our service:
Employ a focus group facilitator
Design a survey and pilot-test it
Design the data collection process

Conduct face to face surveys, online surveys (using Speak Up Devonport)
and focus groups with:
current and potential patrons
Community stakeholders
Corporate stakeholders

TECHNOLOGICAL
Emerging technologies
Maturity of technology
Specific skills for staff and patrons to acquire
Technology legislation
Information and communications
Intellectual property issues
Infrastructure changes

ISSUES FOR CONSIDERATION
1x photocopier
1x scanner
2x staff desktop computers
1 staff printer, 1 customer printer
1 x laptop computer
Wireless internet, router
3 x desktop computers for internet searching
1 x desktop computer for catalogue searching
Telephone and fax.
INVENTORY
RECOMMENDATIONS
Develop a Technology Plan, after identifying gaps and needs:

Establish goals and objectives
Identify staff needs, training
Assess specific improvements to hardware & software
Establish evaluation plan

POLITICAL,
ENVIRONMENTAL
& LEGAL

The final three aspects:
political
legal
environmental
These aspects were beyond the scope of our preliminary assessment, but we have identified key issues to consider in each area.

OBJECTIVES



VISION FOR DAVENPORT

Devonport will be a thriving and welcoming regional City living lightly by river and sea:

Strong, thriving and welcoming regional City – Devonport is a regional leader with a strong economy. It is a great place to live, work and play.
Valuing the past, caring for the present, embracing the future – We have been shaped by a rich cultural heritage and enthusiastically embrace present challenges and future opportunities.
Engaging with the world – We have an outward focus and send quality products and experiences to the world. We welcome all peoples to share our beautiful City and all it offers.
Living lightly by river and sea – We live lightly on our valued natural environment of clean rivers, waterways, beaches; rich agricultural land and coastal landscapes so future generations can also enjoy this special place.

These principles are at the centre of our proposal.
ORGANISATIONAL VALUES
‘The Living City Plan’, announced by Devonport Council in early 2013 has within in it the objective of creating a “vibrant, connected City that reduces fragmentation and provides a clear avenue for development for the next twenty years”.
To prioritise and finance exemplary community facilities that are fresh and well maintained will help to provide a sense of social and economic cohesion that will have positive flow-on effects for the city centre and the community as a whole.
To develop
in accord with
'The Living City Plan'
Wilson and Kelling's ‘Broken Windows Theory’ suggests that:

"At the community level, disorder and crime are usually inextricably linked, in a kind of developmental sequence.

Social psychologists and police officers tend to agree that if a window in a building is broken and is left unrepaired, all the rest of the windows will soon be broken.

This is as true in nice neighborhoods as in
run-down ones," (1982, p. 3.).
Research:
BROKEN WINDOWS THEORY

Solutions and Proposal
Promote early literacy support by encouraging reading, assisting parents to prepare young children for school, provide services and entertainment for retirees and the elderly and to raise the general levels of community education.
Provide a collection that encourages increased workforce skills, by providing complementary texts related to relevant training schemes promoting career training and career search.
Strengthen the local small business sector by providing relevant business information resources and encouraging more foot traffic in the city’s central building district.
Provide an access
point for additional
council services.
Work with a Consultative Committee in order to fulfill the project requirements safely and sustainably.
Promote urban renewal by reinvigorating the aging 1960s-style library building and in turn provide the community with a new and improved facility that sports modern architectural traits and which will serve as a symbol of community pride, development and self-worth.
LONG TERM VISION
The Team
Taryn Hunt - Branch Librarian

Amanda Diedricks - Librarian

Canaan Perry - Librarian

Loretta Schelbach - Library Technician
Why are we here?
Proposal to deliver solutions to
the City of Devonport's urban decay.

Identified areas of concern:

Vacant shops
Limited business opportunities
Limited employment opportunities
How can we help?
Public libraries are described as:

A 'third place' for community activity

Breaking down isolation and the barriers for the disenfranchised or marginalized groups

Providing freely accessible services.


MOTIVATING CONCERNS
To address concerns regarding urban degradation, vacant shops, limited business opportunities and low employment in the city centre.
Project Governance
Revitalisation Project
Planning Committee
Working Group
FACILITATING THE CHANGE MANAGEMENT PROCESS
1. Full needs analysis
2. Foundation work
3. Building specification and integration
4. Business unit feasibility evaluation
Proposed work divisions
PROPOSED BENEFITS
"Libraries are frequented local destinations. Urban Institute researchers repeatedly found that public libraries are highly regarded, and are seen as contributing to stability, safety and quality of life in neighborhoods. They are bolstering downtown and suburban cultural and commercial activity.

Among private sector developers...libraries are gaining recognition for other qualities – their ability to attract tremendous foot traffic, provide long-term tenancy, and complement neighboring retail and cultural destinations.

Library buildings are versatile. They fit in a wide mix of public and private sector developments,"
(Manjarrez, 2007, p. 3).
Investment in the education and training of individuals can help to:

Improve productivity.
Greatly contribute to general economic growth and development.
According to Liu (2004), public libraries can play, "a significant role in improving their users’ information literacy, language literacy, numeracy, and learning ability that contribute to their lifelong learning and productivity," (p. 435.).

Research:
HUMAN CAPITAL THEORY
Committee Governance
Branch librarian (working group leader)
Devonport resident (x3)
Elected council member
Police officer
Local school principal
Healthcare worker
STAFF RESOURCES
2x library assistants

- deliver the services and projects highlighted in the proposal
- align the library staff with ALIA's standards on staff per population served
Major work to the premises include:

- Repainting the interior library space
- Re carpeting the entire library space
- Construction and redevelopment of the foyer
- New reception desk
- Dedicated community/events room

Major work creates jobs for local community and injects funds into local economy
EQUIPMENT
Budget
Requirements

- 2x self checkout machines
- 25x New chairs for desk spaces
- 5x Bean bags
- 10x computer workstations
- 2x Recharge stations for mobile electronic devices
A modest $340, 000 budget is required for the proposed refurbishment.
The intention of this upgrade is to facilitate the delivery a modern library service/experience for the Devonport community.

Utilising the
existing building.
This will be achieved by:
Applying minimal structural modifications.
Creating a more modern appearance influenced by contemporary library design patterns.
Proposed Upgrades
The figure specified in the budget will fund the following upgrades:

Interior
Carpets
Exterior brick walls
Modern rectangular glass foyer entry
Modern chairs added to existing tables
Brightly coloured bean bags and ottomans
'Cafe-style' elements
Numerous computer workstations, several for quick searches at entry
Two self-checkout machines
WIFI capability throughout library
Recharge station for mobile electronic devices
Dedicated and/or reconfigurable spaces for public groups and events


Use sustainable products and suppliers

Adopt all removable fixtures and fittings

Reuse and refurbish existing furniture where possible

Introduce self-checkout facilities and rationalise the use of staff time/expertise and resources

Streamline processes and create new exposure to existing collections increasing lending/ use of materials.

Contemporary Influences
An example of glass foyer used to modernise the look of an early 1990s library. Source: Edith Cowan University Mount Lawley - Library Refurbishment. (2009).
An example of modern reception facilities at Melville Civic Square Library in Western Australia. Source: Melville Civic Square Library by CK Design International. (2014).
An example of group seating - modern chairs around an existing table. Source: Melville Civic Square Library by CK Design International. (2014).
An example of kid’s area design at Murray Bridge Library, South Australia. Note the use of paint, decals and rugs to define spaces. Source: ArchitectureAU: 2013 South Australian Architecture Awards. (2015).
Implementation Strategy
PROJECT PLAN,
MILESTONES
& TIMESCALE

1. FOUNDATIONAL WORK
Foundational Work includes the groundwork needed for
the refurbishment to be done in a safe manner,
for the assessment to include long term sustainability initiatives into the design and to address the needs of the growing population.
2. BUILDING SPECIFICATION AND INTEGRATION
Building Specification & Integration covers reviews of existing facilities, and technical requirements in line with council approved building codes. Civic centre business units can offer their recommendations during the business unit proposals.
3. BUSINESS UNIT FEASIBILITY EVALUATION
Business unit feasibility evaluation is influenced primarily by the business units themselves. Here is where the individual services will need to provide information that can be implemented within the proposals.
CHANGE MANAGEMENT STRUCTURE
CHANGE MANAGEMENT STRUCTURE
The change management plan will be developed at two intervals. The draft will be finalized within 3 months of the project commencing, while the review/foundation work is being conducted. It will be finalized at 6 months.
Change Planning
COMMUNICATION PLAN
The Communication Pathway
Project Impacts
ECONOMIC EVALUATION
The impact that this project will have on the Devonport civic center and the surrounds includes an increase in economic value of land and buildings, which include both private & commercial ownership.
SOCIAL IMPACT ANALYSIS
It has been noted by other libraries that an increase in patronage to their facilities also helps to create “spin off” economy for the businesses in which surround the library facilities. Social capital is central to libraries as place and services, both inside the building and outside of the building.
ENVIRONMENTAL IMPACT ANALYSIS
A Consultative Committee for the environmental impact assessment will be put together.

It has been identified that we will require:
• Architect
• Quantity Surveyor
• Engineering Building Services
• Structural & Civil Engineers
• Façade Engineer
• Building Surveyor
• Environmentally Sustainable Design
• Acoustic Engineer
• Accessibility Consultant

Review Process
PERFORMANCE MEASURES
Performance measures will include the time frames that have been presented in regards to project management, project planning implementation and the timeliness of achievable goals associated with varied tasks.
POST IMPLEMENTATION REVIEW
PIR will be conducted using:
 Gap analysis
 Goal tracking
 Project costs & Benefits
 Stakeholder satisfaction
 Future Development review
 Lessons learned
 Any report that are available

PROJECT RESOURCES


Council car delivering services to the elderly and the disabled’s homes
Free tutoring, homework help programs, and summer reading programs for kids and teens
Undertake in the creation of formal work experience programs for x amount of students per year - help provide skills for students
Parenting information sessions
Coffee/Tea/Hot chocolate machine
Games consoles and titles for loan
Giant board games
iPads for loan within the library.

STRATEGIES FOR CHANGE AND REVITALISATION
COST SAVING INITIATIVES
Resourcing
Monthly meetings in line with the 6 month change management implementation strategy
Devonport beach image courtesy of
http://www.devonporttasmania.travel/beaches.html
'
Full transcript