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Project Management Basics: Part One

An introduction to basic project management
by

David Lindstedt

on 2 March 2015

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Transcript of Project Management Basics: Part One

Triple Constraint
Introductions
Project Management
Basics*

*informal and no promise of accuracy...
What is a "project"?
Project phases
Project Charter
Scope Creep
(some) Terminology
Focus on Planning
Name
Area
What do you want to get out of these three sessions?
20 Seconds:
Anyone with certifications?
Ideas from the audience
PMBOK (2000) definition:
Who cares?!?
Initiation
Planning
(Kickoff)
Execution
Closure
(Archive)
Phase Gates
Definition from PMBOK Third Edition (2004)
What is Project
Management?
2002
Each stage of work should always be
approved

before
going through the next phase gate. Why?
3. What are the benefits of doing a charter?
2. What are the key elements you would include?
1. Who are the potential audiences?
Get four people and take ten minutes to discuss
(then you will report back out):
4. Is there an ROI? I.e., why bother creating a charter at all?
PMP
PMI
SDLC
Waterfall
Matrixed organization
Agile (and scrum)
Project Management 2.0
Others?
PM Triple Constraint Triangle
Dilbert: The Patron Saint of project managers...
PMBOK, Third Edition
Potential Audiences:
Senior leaders
customers
project team (current / future)
others competing for same resources
posterity
other areas considering similar projects
people writing the Charter itself


Elements
Goals (end result)
Timelines (level?)
Who does what (high level)
In and out of scope
High level strategies for achieving the goal ("objectives"?)
Risks and assumptions
Justification / business case
Benefits
Cost estimate
Dependencies (external, staffing, skills, money, other projects, etc.)


Benefits
Set expectations
Memorializing buy-in and commitment
CYA!
Contractual-type agreements
Clarity
Clear definitions
Clear resources
Clear next steps
Shared vision
Operationalize background mapping (20/20 hindsight?)
Establishes the initial stakeholders
Identify initial "investors" (time, money, support, champions)
Approach
Work Breakdown Structure (WBS)
Estimation
Scheduling
...and we will switch to boring old PowerPoint...
What is it?
What causes it?
Is it always bad?
What is the result?
How do you handle it?
Next Time...
...but I didn't ask to be a project manager...
David Lindstedt, PhD, PMP
- Office of Distance Education and eLearning
David Mullins, PMP
- Center on Education and Training for Employment
ODEE
Expectations
Project Charter
Project Plan
Project Kickoff Meeting
Project Control
Project Lessons Learned
Templates!
OK, so, how do we get started?
Taking the PMP
If time and inclination allow...
Project Management 2.0
Business Value
Social Media
Dashboards and Metrics
Part One: What's a Project and How Do I Get Started?
Full transcript