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Chapter 3

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Savannah Ahrens

on 26 June 2017

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Transcript of Chapter 3

Joining The NCSA
Benefits of being in the NCSA
On the Field
Off the Field
How to Join
The Rules
League Participation Agreement
Paying the Registration Fee
Taxpayer / Employer Identification Number (TIN/EIN)
W-9 Form
Registration Form
Due Date
Benefits of Being in the NCSA
Off the Field
Coverage under the league's $2 million general liability insurance policy
Legitimacy and recognition
Support from the league
Someone to answer to/get answers from
Access to NCSA teams
Access to sponsors
Fundraising opportunities
Networking
Transition of leadership
How To Join
The Rules:
The first step to joining the NCSA is to READ THE RULES carefully and completely (see documents section of the info tab). The NCSA rules are based on the NCAA rules with a few modifications which were voted upon by the NCSA member teams.
It is important to know exactly how the league is run and how your team is expected to operate within the NCSA. The rules contain important information regarding the number of games played, player eligibility requirements, and numerous other issues that are important for you to be fully informed about before committing to the league. If you have any questions, you can contact the Director of New Team Development at 412 321 8440 x 109 or by email at Tracy.Reardon@CollClubSports.com.
Important Document Information
W-9 Form:
The W-9 Form is used to request the EIN of an organization. Many schools require this form in order to make any payments to the NCSA. A completed and signed W-9 Form can be sent to you by an NCSA Staff member You may print this form and submit it to your school if they ask for a W-9 from the NCSA.
Benefits of Being in the NCSA
Paying the Registration Fee - New Teams Only
Once you have committed to joining the league, you will receive an invoice for the registration fee. This invoice describes how to pay by either check or credit card and schools often require an invoice before they will allow you to use team money to pay your fee. If paying by credit card, be sure to tell Tracy and she will get an invoice sent to your email through our accountant.
Chapter 3
Joining the NCSA
On the Field
Guaranteed Conference Games
Opportunity to Compete for the chance to play in the World Series
Competitive Atmosphere
Rivalries

Guaranteed Conference Games
Opportunity to compete for the chance to play in the World Series
Competitive Atmosphere
Rivalries
Each team will receive a conference schedule from the league. Each team will play at least one 3-game series against each of the other teams in their conference.
All teams in the league are competing for the chance to participate in the NCSA World Series. It is at this tournament that the National Champion is crowned.
Being in the league helps to foster a competitive atmosphere by defining goals for both the team and the individual players. Teams strive to be the best in the league and individual players strive to top the statistics of players on other teams.
The beauty of club sports comes from the fundamental belief that structured competition breeds healthy rivalries. Such rivalries fuel each team to put their best team forward and try to claim conference titles. In addition, these rivalries boost morale within teams and help make competing in the NCSA bigger than the game itself.
Coverage under the league's $2 million general liability insurance policy
This policy covers many aspects of NCSA play including travel, practice, workouts, and games. The teams receive a full year of coverage and often find the policy required when trying to obtain fields. An Additional Insured can be added to the policy for $75. **Note this is not a health or accident insurance policy
Legitimacy and Recognition
Being a part of an established league gives your team legitimacy and can garner recognition that may have otherwise been lacking. This can lead to increased funding from your school and sponsors as well as recognition and respect from other softball teams, other teams at your school, family, friends and fans.
Support from the League
As a member of the NCSA, you will have access to the staff members, many of whom are former club baseball/softball players and officers. They will be available to you throughout the softball season as well as during the off season. They can help you with fundraising, budgeting, travel arrangements, rules questions, as well as offer advice and guidance on running your team efficiently and staying organized.
Someone to Answer to/ Get Answers From
Having a governing body running the league creates accountability among the teams. Teams are held responsible for their actions and they have someone to turn to when they want other teams held accountable.
Access to NCSA Teams
As a member of the league, you can get contact information for not only the teams in your conference, but all the teams in the league. You may use this information to set up non-conference games or tournaments with teams throughout the country. You can also network with other teams to get advice or suggestions on things such as fundraising, finding fields and umpires, holding tryouts, etc.
Access to Sponsors
The NCSA has exclusive deals with sponsors to provide discounts to its member teams. The NCSA also sets up deals with travel agencies and hotels to help teams as they travel throughout the season, particularly to Spring Training and the World Series.
Fundraising Opportunities
The NCSA provides member teams with access to fundraising programs to help them raise money for dues, traveling, uniforms, fields, umpires and whatever other expenses they might incur.
Networking
Being a part of the league increases your networking opportunities with other teams as well as other professionals within the softball world. This can help you when trying to find fields, umpires, and sponsors as well as when you are searching for a job both during and after college.
Transition of Leadership
The NCSA will help ease the transition of leadership from one year to the next. It can sometimes be difficult for a graduating officer to hand over the running of the team to a new officer but being part of the league gives structure to how the team is run and the NCSA staff can help guide new officers.
Rules and Regulations
The "NCSA Rules and Regulations" can also be downloaded from the NCSA website (www.clubsoftball.org) by clicking the "Info" tab.
League Participation Agreement - New Teams Only
Once you are ready to commit to joining the league, the next step is to have a team representative and an advisor sign a League Participation Agreement (LPA) and then email it to Tracy or fax it to: 412-321-4088. Then, mail the original along with a $400 check made payable to "NCSA" to:
NCSA
850 Ridge Avenue
Suite 301
Pittsburgh, PA 15212
The League Participation Agreement is your team's official commitment to join the league. Signing it indies your team will do the following:
1. Adhere to all NCSA rules and regulations
2. Pay the appropriate fees and dues
3. Have all players execute the standard Online Player Registration
It also indicates the NCSA's commitment to provide your team with the following:
1. Official recognition as a member of the NCSA
2. Scheduling of a regular season conference schedule of games
3. Opportunity to compete for the right to participate in the National Postseason play
4. Full access to the Official NCSA website for the purpose of tracking rosters, player stats, player bios, team records, conference standings and team website access.

Cont'd
5. Participation in the Official NCSA Fundraising Programs
6. Team coverage under an NCSA premium pre-paid $2million general liability insurance policy
7. Participation in the benefits of all Official NCSA Sponsorship programs
8. Opportunity to obtain Official NCSA Consultation on club softball program management issues.
It is important to realize that once you sign the LPA, you are legally bound to participate in the league. You cannot later choose to not be a member of the NCSA. The League Participation Agreement is a binding contract and your team will have to pay the fees and dues they agreed to upon signing the LPA.
The League Participation Agreement can also be downloaded from the NCSA website by clicking the "Info" tab.
Tax payer/ Employer Identification Number (TIN/EIN)
The Taxpayer Identification Number (TIN) is also referred to as the Employer Identification Number (EIN). The EIN is used to identify a business for tax purposes. Thus, schools need the NCSA's EIN when making payment to the NCSA on behalf of your team.
The NCSA's EIN is : 52-2270910
The EIN also appears at the top left of all invoices
Registration Form:
After submitting your LPA, fill out and email the E-Registration Form to the Director of Softball Operations at Tracy.Reardon@CollClubSports.com. This form provides the NCSA with contact information for two team representatives as well as an advisor, helping to ensure a smooth line of communication. The Registration Form can also be downloaded from the NCSA website by clicking the "Info" tab.
Due Date:
You must submit your signed LPA, completed Registration Form, and registration fee by July 1st in order to guarantee your acceptance into the NCSA for the following season. After this deadline, you may still request to join the NCSA, however, you are not guaranteed admittance and your chances of being accepted into the league diminish as the next school year approaches. Once the NCSA has received your team's signed LPA, registration fee, and Registration Form, your team will officially become a recognized member of the National Club Softball Association.
Up Next...
Operating within the NCSA
Pre Season
In Season
Post / Off Season
Full transcript