Central Funds for Open Access

Theo Andrew
Digital Library Section
University of Edinburgh
: managing open access expectations
Funding bodies
Institutions
Publishers
Libraries
Researchers
Research funders' policies 
on Open Access 
Research Councils UK
UKPMC funders
Open Access publishing
'Author-pays' fee
Open Access repositories
Embargo period
Free at point of use
Pure OA or Hybrid journals
Versioning 
Publishers Open Access schemes
policy co-ordination
management of funding
communication
Shifting costs from consumer to producer
Open Access charges are an additional cost
Other subscription charges continue
So how can it all be funded?
Library and information staff
departmental administrative staff
researchers
research and innovation
finance office
directly incurred costs
indirect costs
Awarded additional funds to 30 HEIs
HEIs not covered may reclaim cost of publication fees
Publication fees can included as 'other' cost on standard 
grant application forms
However, they need to be incurred during period of grant
No bar under the current fEC guidance against 
including publication fees 
If a dedicated budget is set up then researchers 
can charge indirect costs
fEC committees need to be engaged with
university committees
only 28% of authors in 2008 JISC/RIN/UUK survey* indicated they had recieved guidance
*www.jisc.ac.uk/aboutus/committees/workinggroups/scholarlycomms
Any arrangements need to be effectively communicated 
to all relevant staff
Web pages, short pamphlets and staff seminars
Manage expectations and identify support mechanisms
Include advice in induction processes
Central fund arrangements
identifiable and sustainable resource 
held and managed centrally by research support or library
or funding devolved to departments
consistent and co-ordinated approach to managing fee payment
clear criteria for access
support for cross-institutionally authored articles
eligability for multiple grants in one year
priority for researchers not covered by external grants
criteria for judging competing claims if funds are limited
consider appeal proceedures
institutional risks
one year lead in time
80% recovery rate for fEC
year on year success in securing project grant
£
Further reading
*http://www.rin.ac.uk/files/Paying_open_access_charges_guide_March_2009.pdf
Paying for Open Access Publication Charges - 
UUK and RIN report 
JISC Open Access Publication charge surveys 
www.jisc.ac.uk/media/documents/aboutus/committees/workinggroups/scholarlycomms/jiscoapubcharge.doc
Establishing a central open access fund
OCLC Systems & Services:
International digital library
perspectives
Vol. 25 No. 1, 2009
pp. 43-46
Early adopters in the UK
(in progress...)