The ODI Content Management system

Provide tools and support for content creation but devolve content notation Provide powerful tools to evaluate content impact, quickly and easily Events 1. Basic content added by people across ODI to key lists on ODI intranet Publications and resources Projects The ODI KM, communications and M&E system: maximising impact; minimising effort Use intranet and freely available and automated tools to support strategic content planning News The small text There are a variety of different databases in use at ODI, mainly held on Sharepoint, our intranet system (though there are a couple of databases on SQL or other database systems. Information can be added to databases at the start of the content planning process for events, publications and projects, where the databases can act as a tool for forward-planning and management by the communications team. How? 2. New information tagged appropriately by topic (theme, region/country) author (programme, person) and type of work (research, advisory etc.) By emailing to create entries in Sharepoint forms (these still require further editing in the form) By filling out the forms directly As part of an automated process (for example, new staff added to ODI IT systems) Staff Who? Communications Team - responsible for maintaining quality and ensuring flagship content is added (public events, key publications) Programme Officers and Researchers - adding programme-specific content Human Resources - adding jobs IT - adding staff Where? Everything on Sharepoint (ODI's intranet system), except: Jobs on Recruitment Database Staff names and titles on main IT system Event capacity and registration on contacts system Media hits, web impact ODI Data Transfer tool takes information from internal databases and uploads it to website databases Website displays the information in a variety of formats, including RSS feeds which are then syndicated to a number of websites. Approve content and send online at the click of a button Automatic content dissemination to many channels; manual dissemination to a few Strategic planning meetings and monitoring tools offer overview on potential content we could create, or content relating to ODI we need to 'curate' and back to the beginning again... 1 2 3 4 5 Example: entry forms for a publication Twitterfeed takes RSS feeds of news items, jobs and latest media hits to create Tweets Graffiti RSS, a Facebook application, takes RSS feeds of publications, events to create Facebook status updates Information from papers is added manually into eNewsletter and onto relevant Wikipedia pages to reach a wider audience and increase impact