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Student Organization Orientation 2012-2013

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by Beth Dittman on 20 June 2013

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Transcript of Student Organization Orientation 2012-2013

Student Organization Orientation
2012-2013

Outcomes for today
Recognize the resources available to you
By the end of today you will be able to:
Student Organization Registration Data from last year
Events, Membership, Awareness, Mission
Group size: 7-20

Number of events per group: 5-8

Number of events total (by student groups only): 719.5
51 per semester
25 per week
3.7 per day

73% of groups reported receiving ASWU funding

40% of groups reported doing fundraising
Make a plan
Membership
Money
Accomplishments
Challenges
Plans
Support
Your best resource!
Student Organization Handbook
Use the handout to follow along!
ASWU Executives
Alexis - Administration
Cynthia - Student Services
Ellie - President
Jamel - Finances
To recruit, maintain, and inspire your members you will need...
Membership
Specific
Measurable
Attainable
Realistic
Timely
S.M.A.R.T. Goals
Can it be observed?
Quantify it!
Can you actually accomplish it?
Is it realistic?
When will you accomplish it?
Leadership skills
Transitions
Running meetings
Brainstorming
Set the stage
Know and explain the rules
Use the information
Set deadlines
Agenda
Atmosphere
Accomplishment & Adjournment
Assessment
Start now!
Make a binder
Have a retreat or meeting
Do something!
Delegation
Be clear
Spread the love
Choose wisely
Get on the same page
Get out of the way
Give feedback
Recall what is required to maintain your org's registration
Navigate the Student Organization Handbook
Write a SMART goal for your group
Identify leadership techniques to use this year
Create a to-do list for event planning
Understand club money: ASWU, Fundraising, and accessing/managing your funds
Identify effective and allowed publicity and how to make it
Check out the table of contents!
Don't miss the Forms section!
Take note of important dates and contacts!
UC 2nd floor
See hours on the door
Call 503-370-6058
In order to be successful this year you will need to plan ahead...
Making a plan
Maintaining Recognition
In fall and spring!
Roster
Registration form
In the spring!
Updated constitution
In the spring
Use the Student Organization Update Form
Submit to Renee Jaime in Student Activities
Tell us when something changes!
Event Planning
Publicity
Advisor Expectations
0 to Success: 20 Steps
Why? Who? What?
Schedule and wait
Contracts
Publicity
Logistics
Risk Management
Plan Assessment
Timeline
Clean up
Evaluate
Give thanks
Make note
Logistics:
Facilities set up
Lodging & Transportation
Technology
Security
Catering
Payments
5W's
Get creative!
Follow the rules: what are some of them?
Be thorough
Get into groups of 2-3 and discuss creative, effective publicity that you've seen or done.
Why was it successful?
Who is your advisor?
What do you want from him/her?
What does your group need from him/her?
Then, be sure to TALK with your advisor about these expectations.

S/he might also have some expectations to share with you!
List 3 expectations you have for your advisor on your worksheet now!
Who?
What?
When?
Where?
Why?
Membership, Funds, Transition, Planning, Communication
Events, Service, Fundraising, Collaboration
1:1, Funding, Training
Introducing...Leadership Consultants!
Here to provide: guidance
resources
training
support
Now you do it!

Write a SMART goal for your student organization on your handout!
Money
ASWU Funding
Fundraising
Using your money
Managing your money
Funding Requests & Inventory Disclosure
Finance Board
Different accounts
ASWU doesn't cover it all!
Reading a GL Report
ASWU: 1-0290-XXXX
Non-ASWU: 1-0291-XXXX
Reimbursements
Alternatives to self pay
Request for payment
Getting access to your GL Report
Funding precedents
Questions they use when considering Funding Requests
Check out pages 28-29 in the Handbook for alternatives
What's new this year
Trip Form
Events Calendar
WITS Request Form
Bon Appetit Catering Request Form
Mail group requests
Take a moment and think about one group with whom your group can collaborate on an event this year!
Write this on your worksheet!
Resources
ASWU Sound
ASWU Stage
Email groups
Fire pits
Printing
WITS
Websites
Room Set Ups
Student Involvement
Paw Prints
PoliciesQuiz!
Academic and Conduct Status
Advisors
Alcohol
All-Campus emails
Contracts
Food
Initiations & Hazing
Insurance and Security
Showing media
Travel
Now you talk! Tell me what some of the policies are around...
This one is all about you!
What are your values and goals as they relate to your leadership position?
Write your answers in the handout!
You are nearly done!
Fill out the back of your handout (and complete any empty questions) and
turn it in as proof of your attendance!

Grab your group's constitution and registration form before you go!

Questions?
leadershipconsultants@willamette.edu
UC2
WU Logo or Name in Print
See the full transcript