Student Organization Orientation 2012-2013

Student Organization Orientation 2012-2013 Outcomes for today Recognize the resources available to you By the end of today you will be able to: Student Organization Registration Data from last year Events, Membership, Awareness, Mission Group size: 7-20 Number of events per group: 5-8 Number of events total (by student groups only): 719.5 51 per semester 25 per week 3.7 per day 73% of groups reported receiving ASWU funding 40% of groups reported doing fundraising Make a plan Membership Money Accomplishments Challenges Plans Support Your best resource! Student Organization Handbook Use the handout to follow along! ASWU Executives Alexis - Administration Cynthia - Student Services Ellie - President Jamel - Finances To recruit, maintain, and inspire your members you will need... Membership Specific Measurable Attainable Realistic Timely S.M.A.R.T. Goals Can it be observed? Quantify it! Can you actually accomplish it? Is it realistic? When will you accomplish it? Leadership skills Transitions Running meetings Brainstorming Set the stage Know and explain the rules Use the information Set deadlines Agenda Atmosphere Accomplishment & Adjournment Assessment Start now! Make a binder Have a retreat or meeting Do something! Delegation Be clear Spread the love Choose wisely Get on the same page Get out of the way Give feedback Recall what is required to maintain your org's registration Navigate the Student Organization Handbook Write a SMART goal for your group Identify leadership techniques to use this year Create a to-do list for event planning Understand club money: ASWU, Fundraising, and accessing/managing your funds Identify effective and allowed publicity and how to make it Check out the table of contents! Don't miss the Forms section! Take note of important dates and contacts! UC 2nd floor See hours on the door Call 503-370-6058 In order to be successful this year you will need to plan ahead... Making a plan Maintaining Recognition In fall and spring! Roster Registration form In the spring! Updated constitution In the spring Use the Student Organization Update Form Submit to Renee Jaime in Student Activities Tell us when something changes! Event Planning Publicity Advisor Expectations 0 to Success: 20 Steps Why? Who? What? Schedule and wait Contracts Publicity Logistics Risk Management Plan Assessment Timeline Clean up Evaluate Give thanks Make note Logistics: Facilities set up Lodging & Transportation Technology Security Catering Payments 5W's Get creative! Follow the rules: what are some of them? Be thorough Get into groups of 2-3 and discuss creative, effective publicity that you've seen or done. Why was it successful? Who is your advisor? What do you want from him/her? What does your group need from him/her? Then, be sure to TALK with your advisor about these expectations. S/he might also have some expectations to share with you! List 3 expectations you have for your advisor on your worksheet now! Who? What? When? Where? Why? Membership, Funds, Transition, Planning, Communication Events, Service, Fundraising, Collaboration 1:1, Funding, Training Introducing...Leadership Consultants! Here to provide: guidance resources training support Now you do it! Write a SMART goal for your student organization on your handout! Money ASWU Funding Fundraising Using your money Managing your money Funding Requests & Inventory Disclosure Finance Board Different accounts ASWU doesn't cover it all! Reading a GL Report ASWU: 1-0290-XXXX Non-ASWU: 1-0291-XXXX Reimbursements Alternatives to self pay Request for payment Getting access to your GL Report Funding precedents Questions they use when considering Funding Requests Check out pages 28-29 in the Handbook for alternatives What's new this year Trip Form Events Calendar WITS Request Form Bon Appetit Catering Request Form Mail group requests Take a moment and think about one group with whom your group can collaborate on an event this year! Write this on your worksheet! Resources ASWU Sound ASWU Stage Email groups Fire pits Printing WITS Websites Room Set Ups Student Involvement Paw Prints PoliciesQuiz! Academic and Conduct Status Advisors Alcohol All-Campus emails Contracts Food Initiations & Hazing Insurance and Security Showing media Travel Now you talk! Tell me what some of the policies are around... This one is all about you! What are your values and goals as they relate to your leadership position? Write your answers in the handout! You are nearly done! Fill out the back of your handout (and complete any empty questions) and turn it in as proof of your attendance! Grab your group's constitution and registration form before you go! Questions? leadershipconsultants@willamette.edu UC2 WU Logo or Name in Print